Project Management Project success factors
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Reminder: What is a project? (1)
A project is a temporary endeavor undertaken to create a unique product, service or result.
A project is a unique endeavour to produce a set of deliverables within clearly specified time, cost and quality constraints.
Reminder: What is a project? (2) Another interesting definition:
A project is the set of actions leading from an idea to its concrete realization.
Idea: how about going from A to B?
Project: getting from A to B
Project: getting from A to B
A
B
How do we get there?
Project: getting from A to B A
B
How do we get there?
What does it require?
Project: getting from A to B A
B
How do we get there?
What does it require?
How long will it take?
Project: getting from A to B A
B
How do we get there?
What does it require?
How long will it take?
How much will it cost?
Project: getting from A to B A
B
How do we get there?
What does it require?
How long will it take?
How much will it cost?
What are the risks?
Project: getting from A to B A
B
How do we get there?
What does it require?
How long will it take?
How much will it cost?
What are the risks?
How should the project be executed, monitored & controlled?
Project: getting from A to B
A
B
Do it!
Project: getting from A to B A
B
Do it!
Make sure you do it right!
Project: getting from A to B A
B
Do it!
Make sure you do it right!
Report back regularly!
Project life cycle summary Advisability study
Feasibility study
Business case
Charter
Planning
Execution
Closure
Project life cycle summary (w/ details 1) Advisability study
Feasibility study
Business case Planning
Charter Budget Schedule Scope
Execution
Closure
Project supervision Project plan Requirements
Summary requirements
Plan implementation Product creation Product launch
Project life cycle summary (w/ details 2) Advisability study
Feasibility study
Business case Planning
Charter Budget Schedule Scope
Execution
Closure
Project supervision Project plan Requirements
Summary requirements
Plan implementation Product creation Product launch Project team Contractors
Project life cycle summary (w/ details 3) Advisability study
Feasibility study
Business case Planning
Charter
Execution
Budget Schedule Scope
Closure
Project supervision Project plan
Plan implementation
Requirements
Product creation
Summary requirements
Product launch Project team Contractors
Content design
Content creation
Requirements
Integration Software design
Software coding
Testing & Acceptance
Deployment
Success of a project Achievement of the objectives defined in the project charter: providing
deliverables that meet requirements in terms of… functionality performance overall
quality
in compliance
constraints
with budget and schedule
Project Management diamond Scope
Budget
Customer expectations
Schedule
Quality
Prerequisite: SMART objectives
Specific
Measurable
Attainable
Realistic
Time-bound
Success factor #1 Advisability study
Feasibility study
Business case Planning
Charter Budget
Closure
Project supervision
Schedule Scope
Execution
Project plan Requirements
Plan implementation Product creation
Summary requirements
A solid business case that... justifies the project, all major stakeholders agree upon.
Product launch
Not this kind of business case!
Success factor #2 Advisability study
Feasibility study
Business case Planning
Charter Budget Schedule Scope
Execution
Closure
Project supervision Project plan Requirements
Summary requirements
Plan implementation Product creation Product launch
A precise charter that clearly specifies the project’s objectives with unambiguous definitions of... the project’s scope, schedule and budget, the PM’s role and level of authority.
Project Manager officially nominated
Success factor #3 Advisability study
Feasibility study
Business case Planning
Charter Budget Schedule Scope
Execution
Closure
Project supervision Project plan Requirements
Summary requirements
Plan implementation Product creation Product launch
The quality of the requirements specification
Requirements: main components Advisability study
Feasibility study
Business case Charter
Planning
Execution
Closure
Requirements Background & context information Vocabulary & abbreviations Detailed product description Content/Data Software Back-office tools Payment system & user authentication Adverts Graphic design guidelines Accessibility Target platforms & configurations Performance
Product overview Target market & users Testing & acceptance Delivery & installation Processes & logistics Documentation & source code Training Schedule & milestones Risks, dependencies, issues… Any other relevant information
Success factor #4 Advisability study
Feasibility study
Business case Planning
Charter Budget Schedule Scope
Execution
Closure
Project supervision Project plan Requirements
Summary requirements
Plan implementation Product creation Product launch
Detailed and exhaustive planning in all areas of project management
Project management areas Scope (Requirements)
Procurement
Resources
Quality Risks Communications Cost (Budget)
Time (Schedule)
Project planning processes Define scope & collect requirements
Plan procurements Develop human resource plan
Plan risk management, identify & analyze risks Plan quality Plan communications
Determine budget
Estimate costs
Create WBS Define tasks Sequence tasks Estimate task resources Estimate task durations Develop schedule
Success factor #5 The quality and motivation of the project team
Staff selection criteria Project plan
?
Requirements Project team Recruitment Background/Education Integration Experience Organization Skills
Passion (for products) Achievements Team spirit References Personality Availability Cost
Success factor #6 The quality and reliability of contractors
Contractor selection criteria
?
Project plan Requirements Contractors SOWs Detailed proposal Selection Achievements & references Contracts
Impression given by company’s personnel Company size Work atmosphere in company’s offices Financial situation Degree of confidence displayed Geographical location Questions asked / not asked Price
Success factor #7 Advisability study
Feasibility study
Business case Planning
Charter Budget Schedule Scope
Execution
Closure
Project supervision Project plan Requirements
Plan implementation Product creation
Summary requirements
Product launch
The quality of project deliverables Content design
Content creation
Requirements
Integration Software design
Software coding
Testing & Acceptance
Deployment
Bugs can kill
Testing is paramount
Success factor #8 Advisability study
Feasibility study
Business case Planning
Charter Budget Schedule Scope
Execution
Closure
Project supervision Project plan Requirements
Summary requirements
Plan implementation Product creation Product launch
Permanent and effective direction/supervision, monitoring and control of project execution
Monitoring & control
Performance indicators & dashboard
Key performance indicators (KPIs) Project plan
Requirements
Design
Content creation Software coding
Integration
Testing & Acceptance
Deployment
Degree of completion of WPs and activities/tasks
Status of deliverables Status of project with respect to its baseline schedule
Evolution of costs with respect to the budget Assessment of risks ...
Project dashboard
Success factor #9 Effective communications Project manager
Subproject managers
Team members
Top management
Contractors
Success factor #10 Advisability study
Feasibility study
Business case Planning
Charter Budget Schedule Scope
Execution
Closure
Project supervision Project plan Requirements
Summary requirements
Plan implementation Product creation Product launch
Close and efficient cooperation with Marketing & Sales
Not like this!
Success factor #11 A great Project Manager and true project leader!
Project Management/Manager Advisability study
Feasibility study
Business case Charter
Planning Project plan Requirements
Execution
Closure
Project supervision Plan implementation Product creation Product launch
Probably one of the most challenging and intellectually rewarding jobs
PM course – (almost) complete! Advisability study
Feasibility study
Business case
Project success factors Planning
Charter
Execution
Closure
Introduction Budget
Project supervision
MS Project
Functions of a Project Manager Schedule Project life cycle
Project plan
Scope
Product life cycle
Requirements
Recruitment
Organization
Requirements
Design
Product launch
Contractors
Integration
SW development life cycle & methodologies
Product creation
Project team
Product description P&L
Plan implementation
Statements of Work Selection Contracts
Content creation Software coding
Integration
Relationship w/ Mktg & Sales
Testing & Acceptance
Localization
Deployment
Questions?
[email protected] neil.minkley.fr/pm anglais-pratique.fr
