Project success factors

Success of a project Achievement of the objectives defined in the project charter: providing deliverables that meet requirements in terms of… function...

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Project Management Project success factors

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Reminder: What is a project? (1) 

A project is a temporary endeavor undertaken to create a unique product, service or result.



A project is a unique endeavour to produce a set of deliverables within clearly specified time, cost and quality constraints.

Reminder: What is a project? (2) Another interesting definition: 

A project is the set of actions leading from an idea to its concrete realization.

Idea: how about going from A to B?

Project: getting from A to B

Project: getting from A to B 

A

B

How do we get there?

Project: getting from A to B A

B



How do we get there?



What does it require?

Project: getting from A to B A

B



How do we get there?



What does it require?



How long will it take?

Project: getting from A to B A

B



How do we get there?



What does it require?



How long will it take?



How much will it cost?

Project: getting from A to B A

B



How do we get there?



What does it require?



How long will it take?



How much will it cost?



What are the risks?

Project: getting from A to B A

B





How do we get there?



What does it require?



How long will it take?



How much will it cost?



What are the risks?

How should the project be executed, monitored & controlled?

Project: getting from A to B 

A

B

Do it!

Project: getting from A to B A

B



Do it!



Make sure you do it right!

Project: getting from A to B A

B



Do it!



Make sure you do it right!



Report back regularly!

Project life cycle summary Advisability study

Feasibility study

Business case

Charter

Planning

Execution

Closure

Project life cycle summary (w/ details 1) Advisability study

Feasibility study

Business case Planning

Charter Budget Schedule Scope

Execution

Closure

Project supervision Project plan Requirements

Summary requirements

Plan implementation Product creation Product launch

Project life cycle summary (w/ details 2) Advisability study

Feasibility study

Business case Planning

Charter Budget Schedule Scope

Execution

Closure

Project supervision Project plan Requirements

Summary requirements

Plan implementation Product creation Product launch Project team Contractors

Project life cycle summary (w/ details 3) Advisability study

Feasibility study

Business case Planning

Charter

Execution

Budget Schedule Scope

Closure

Project supervision Project plan

Plan implementation

Requirements

Product creation

Summary requirements

Product launch Project team Contractors

Content design

Content creation

Requirements

Integration Software design

Software coding

Testing & Acceptance

Deployment

Success of a project Achievement of the objectives defined in the project charter:  providing

deliverables that meet requirements in terms of…  functionality  performance  overall

quality

 in compliance

constraints

with budget and schedule

Project Management diamond Scope

Budget

Customer expectations

Schedule

Quality

Prerequisite: SMART objectives 

Specific



Measurable



Attainable



Realistic



Time-bound

Success factor #1 Advisability study

Feasibility study

Business case Planning

Charter Budget

Closure

Project supervision

Schedule Scope

Execution

Project plan Requirements

Plan implementation Product creation

Summary requirements

A solid business case that...  justifies the project,  all major stakeholders agree upon.

Product launch

Not this kind of business case!

Success factor #2 Advisability study

Feasibility study

Business case Planning

Charter Budget Schedule Scope

Execution

Closure

Project supervision Project plan Requirements

Summary requirements

Plan implementation Product creation Product launch

A precise charter that clearly specifies the project’s objectives with unambiguous definitions of...  the project’s scope, schedule and budget,  the PM’s role and level of authority.

Project Manager officially nominated

Success factor #3 Advisability study

Feasibility study

Business case Planning

Charter Budget Schedule Scope

Execution

Closure

Project supervision Project plan Requirements

Summary requirements

Plan implementation Product creation Product launch

The quality of the requirements specification

Requirements: main components Advisability study

Feasibility study

Business case Charter

Planning

Execution

Closure

Requirements Background & context information Vocabulary & abbreviations Detailed product description Content/Data Software Back-office tools Payment system & user authentication Adverts Graphic design guidelines Accessibility Target platforms & configurations Performance

Product overview Target market & users Testing & acceptance Delivery & installation Processes & logistics Documentation & source code Training Schedule & milestones Risks, dependencies, issues… Any other relevant information

Success factor #4 Advisability study

Feasibility study

Business case Planning

Charter Budget Schedule Scope

Execution

Closure

Project supervision Project plan Requirements

Summary requirements

Plan implementation Product creation Product launch

Detailed and exhaustive planning in all areas of project management

Project management areas Scope (Requirements)

Procurement

Resources

Quality Risks Communications Cost (Budget)

Time (Schedule)

Project planning processes Define scope & collect requirements

Plan procurements Develop human resource plan

Plan risk management, identify & analyze risks Plan quality Plan communications

Determine budget

Estimate costs

Create WBS Define tasks Sequence tasks Estimate task resources Estimate task durations Develop schedule

Success factor #5 The quality and motivation of the project team

Staff selection criteria Project plan

?

Requirements Project team Recruitment Background/Education Integration Experience Organization Skills

Passion (for products) Achievements Team spirit References Personality Availability Cost

Success factor #6 The quality and reliability of contractors

Contractor selection criteria

?

Project plan Requirements Contractors SOWs Detailed proposal Selection Achievements & references Contracts

Impression given by company’s personnel Company size Work atmosphere in company’s offices Financial situation Degree of confidence displayed Geographical location Questions asked / not asked Price

Success factor #7 Advisability study

Feasibility study

Business case Planning

Charter Budget Schedule Scope

Execution

Closure

Project supervision Project plan Requirements

Plan implementation Product creation

Summary requirements

Product launch

The quality of project deliverables Content design

Content creation

Requirements

Integration Software design

Software coding

Testing & Acceptance

Deployment

Bugs can kill 

Testing is paramount

Success factor #8 Advisability study

Feasibility study

Business case Planning

Charter Budget Schedule Scope

Execution

Closure

Project supervision Project plan Requirements

Summary requirements

Plan implementation Product creation Product launch

Permanent and effective direction/supervision, monitoring and control of project execution

Monitoring & control

Performance indicators & dashboard

Key performance indicators (KPIs) Project plan

Requirements

Design

Content creation Software coding

Integration

Testing & Acceptance

Deployment

Degree of completion of WPs and activities/tasks

Status of deliverables Status of project with respect to its baseline schedule

Evolution of costs with respect to the budget Assessment of risks ...

Project dashboard

Success factor #9 Effective communications Project manager

Subproject managers

Team members

Top management

Contractors

Success factor #10 Advisability study

Feasibility study

Business case Planning

Charter Budget Schedule Scope

Execution

Closure

Project supervision Project plan Requirements

Summary requirements

Plan implementation Product creation Product launch

Close and efficient cooperation with Marketing & Sales

Not like this!

Success factor #11 A great Project Manager and true project leader!

Project Management/Manager Advisability study

Feasibility study

Business case Charter

Planning Project plan Requirements

Execution

Closure

Project supervision Plan implementation Product creation Product launch



Probably one of the most challenging and intellectually rewarding jobs 

PM course – (almost) complete! Advisability study

Feasibility study

Business case

Project success factors Planning

Charter

Execution

Closure

Introduction Budget

Project supervision

MS Project

Functions of a Project Manager Schedule Project life cycle

Project plan

Scope

Product life cycle

Requirements

Recruitment

Organization

Requirements

Design

Product launch

Contractors

Integration

SW development life cycle & methodologies

Product creation

Project team

Product description P&L

Plan implementation

Statements of Work Selection Contracts

Content creation Software coding

Integration

Relationship w/ Mktg & Sales

Testing & Acceptance

Localization

Deployment

Questions? [email protected] neil.minkley.fr/pm anglais-pratique.fr