INCOMING EXCHANGE STUDENTS GUIDEBOOK

exchange program and make enquiries if there is a student exchange agreement with the UCP in your field of study and about the nomination process if y...

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INCOMING EXCHANGE STUDENTS GUIDEBOOK

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CONTACTS AT THE INTERN TABLE OF CONTENTS

Updated: April 11th, 2017

CONTACTS AT THE INTERNATIONAL OFFICE ............................................................................. 3

APPLICATION PROCEDURE AND ACCEPTANCE ......................................................................... 5 How to apply for an exchange stay at the UCP? ..................................................................................... 5

PRE-DEPARTURE INFORMATION .................................................................................................... 6 Prepare and bring with you the following documents ............................................................................. 6 Accommodations ..................................................................................................................................... 6 Academic calendar: arrival & departure date .......................................................................................... 7 UCP Student Association: Geomoov ...................................................................................................... 8 One week prior to your arrival ................................................................................................................ 8

UPON YOUR ARRIVAL ....................................................................................................................... 9 How to go to the UCP and to the Incoming Mobiliy Office from Paris.................................................. 9 Welcome events .................................................................................................................................... 11 UCP Administrative procedures ............................................................................................................ 13 Other administrative procedures ........................................................................................................... 13

DAYS BEFORE YOUR DEPARTURE FROM THE UCP ................................................................. 14 Departure procedure .............................................................................................................................. 14

NOTES .................................................................................................................................................. 15

CHECK LIST ........................................................................................................................................ 15

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CONTACTS AT THE INTERNATIONAL OFFICE

UNIVERSITE DE CERGY-PONTOISE 33, Boulevard du Port 95011 CERGY-PONTOISE CEDEX

Head of the International Office:

CILFAC

Mrs. Joëlle GURY

Mrs. Chanthanna MENNECIER

Tel.: +33 1 34 25 67 43

Pedagogical assistant

Email: [email protected]

Office: Tour des Chênes, 3rd floor, Office number 314 Tel.: +33 1 34 25 22 51 Email: [email protected]

Assistant of the International Office

-

Mrs. Cecilia KANE-MEURICE

Opening hours: Monday, Tuesday, Thursday

Tel.: +33 1 34 25 67 21

and Friday: 9.00am to 12.00am and 1.00pm to

Email: [email protected]

5.00pm -

Wednesday: 8.30am to 12.00am and 1.00pm to 4.00pm

The Incoming Mobility Team Mrs. Aïssata ANNE Mrs. Mara LIM

International Agreements

International Exchange Coordinators

Mrs. Enora BERARD

Office: Tour des Chênes, 3rd floor, Office number

Tel.: +33 1 34 25 62 65

313

Email: [email protected]

Tel.1: +33 1 34 25 60 96 Tél.2: +33 1 34 25 67 02 Email: [email protected] Opening hours: -

Monday to Thurrday: 9.00am to 12.00am and 2.00pm to 5.00pm

-

Friday: 9.00am to 12.00am and 2.00pm to 4.50pm

Please visit https://www.u-cergy.fr/en/index.html for detailed campus information and for information

on

the

International

office/exchange-students.html.

Office

see

https://www.u-cergy.fr/en/international-

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Photo 1 : Welcome Days AY 2016-2017

We are happy to welcome you to the University of Cergy-Pontoise (UCP) as an exchange student. As an exchange student you have the opportunity to study in our institution for a semester or one academic year. This guidebook is intended to give you the information you will need to prepare your arrival at the UCP: Here you will find some key aspects of your stay as well as a list of things to do in order to make your experience at the UCP as enjoyable as possible. Please read it carefully and if you have any questions prior to your arrival or need information or help for your preparations, please do not hesitate to contact us. We are looking forward to meeting you soon!

The Incoming Mobility Team

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APPLICATION PROCEDURE AND ACCEPTANCE CONTACTS AT THE INTERNATIONAL OFFICE

Throughout the

years, the UCP has

developed numerous partnerships around the world through agreements that made possible for students to complete a part of their studies in our institution.

How to apply for an exchange stay at the UCP?

→→ First apply to your home university Contact the international relations office of your home university and inform them about your will to study at the UCP for an Photo 2: ‘Les Chênes 1’ Building exchange program and make enquiries if there is a student exchange agreement with the UCP in your field of study and about the nomination process if your university accepts your exchange

After receipt, your application is reviewed by the UCP academic department. We will notify you the result of that review by email.

studies. →→ Then apply to the UCP Your nomination is sent by your home university to

Your acceptance at the UCP will lead to your administrative enrollment at the UCP and the edition of your student ID card.

us, the Incoming Mobility Team of the UCP. We are in charge of processing your nomination in sending you our application package by email

Non-European students will also receive their Invitation Letter to get a visa.

which contains your application, enrollment and accommodation information forms and information

Now you are ready to come to Cergy!

on how to complete these documents.

You have to send us back all these forms with the requested materials in respecting the deadlines by email and by postal mail.

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PRE-DEPARTURE INFORMATION

Prepare and bring with you the following documents During your application procedure you already

It is advised that you bring copies of these

have sent by email and by letter in the post to the

documents with you as you will need them for other

Incoming Mobility Team your ‘Administrative

purposes than your enrollment at the UCP (e.g. to

Enrollment Form” with the following requested

open a French bank account, apply for housing

materials:

benefit, etc).

-

-

-

a photocopy and a scan (in pdf) of your valid identity card (for European students) or

→→ Erasmus+ exchange students

passport (for non-European students)

Erasmus+ students must not forget to bring their

a photocopy and a scan (in pdf) of your visa

Erasmus+ forms, such as a 'certificate of arrival',

and

'confirmation

of

students

departure',

delivered

a photocopy of your valid European Health

university/Erasmus+. These forms are required in

Insurance Card (for European students)

order to claim an Erasmus+ grant.

valid

passport

for

non-European

-

passport photos from you

-

a birth certificate dated less than 3 months

stay'

and/or by

'certificate their

of

home

(translated into French by a certified translator)

Accommodation →→Accommodation in the private sector

→→ Accommodation at a CROUS hall of

If you opt for housing in the private sector, you can

residence (only available for exchange students)

have a look at the UCP’s housing platform called

The

‘Studapart’.

received by email is an informative document and

On this platform you will be able to find and book

is not a reservation form.

your accommodation.

This form is transmitted to the 'Centre Regional des

‘accommodation

information

form’

you

Oeuvres Universitaires' (CROUS), the institution Studapart: http://housing.u-cergy.fr/en/u-cergy/

that manages the student halls of residence.

Booking via Studapart: [email protected]

Only the CROUS can process your accommodation request and the International Office has no control over the management of CROUS rooms.

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Very important: If you have made a request for a

→→ Accommodation for exchange students at the

CROUS room, please check your email inbox

Faculty of Law

regularly for the CROUS reply. If you are accepted

Students who will study at the UCP Faculty of Law

in a CROUS student room, a ‘notice of admission’

cannot have accommodation within the CROUS.

will inform you in which residence you will be and

The Faculty of Law has its own student halls of

how and when you will have to book your

residence for its exchange students.

accommodation.

You will find detailed information on the faculty’s

We do insist that: verify your email inbox because

welcome email and on its webpage.

you will get only a few days to confirm the booking of your CROUS student room. After this

UCP’s Faculty of Law webpage:

short notice, your accommodation request at the

http://www.droitucp.fr/pages/international

CROUS will be cancelled.

Photo 3: Graduation Ceremony

Academic calendar: arrival & departure date →→The French Academic calendar

-

Academic calendar in France begins in September

2nd semester (Spring semester) from January to June

and ends in June, depending in which UCP academic department you are going to study.

An

An Academic Year (AY) is divided into semesters

examinations and also resitting exams.

AY

is

also

punctuated

by

vacations,

as follows: →→Your arrival and departure dates -

st

1 semester (Fall semester) from September

Each academic department at the UCP has its own

to January

organization and calendar. Therefore if you have to

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know the exact date your courses, please contact

Before booking your train/airplane ticket to France

your main coordinator at your UCP department.

please take into account that the International

You should plan to arrive at the UCP on a weekday

Office also organizes welcome weeks. We invite

(Monday - Friday) when offices are still open to

you to send an email to the Incoming Mobility

assist you.

Team to know when this welcome week will start so as you can plan your arrival.

UCP Student Association: Geomoov The main role of Geomoov is to support exchange

Do not hesitate to get in touch with Geomoov

students during their integration process in Cergy,

members before your arrival at Cergy.

daily life, and different kinds of administrative procedures (i.e. CAF), etc.

Geomoov Facebook page:

Geomoov also organizes cultural and leisure

https://www.facebook.com/geomoov/

activities in Cergy and Paris.

Geomoov Email: [email protected]

One week prior to your arrival Schedule an appointment by email with your UCP

(i.e. list of courses you are going to follow during

coordinator for just after your arrival in order to

your exchange term at the UCP).

confirm and/or modify your ‘Learning Agreement’

Photo 4: Cafeteria at Chênes 1

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UPON YOUR ARRIVAL

How to get to the UCP and to the Incoming Mobility Office from Paris -

While booking your tickets to France:

RER A from CHÂTELET LES HALLES

Generally, we recommend you to arrive at Roissy

(direction Cergy-le-Haut), stop at the

Chales De Gaulle Airport on a weekday and in the

station: CERGY-PREFECTURE.

morning (before 12.00am). If it is impossible to come in the morning, the second option would be to arrive at Cergy between

2.

the RER C and local bus: -

12.00am and 3.00pm. The reason it that beyond these hours, most offices in France close at 4.00pm-

RER C from Paris and stop at the station: PONTOISE

-

Bus lines 44, 45, 56 and 57 from

5.00/5.30pm and it would be difficult to get

PONTOISE (bus station CANROBERT)

assistance.

and stop at the bus station: CERGYPREFECTURE

Please bear in mind that the International Office does not provide a pick-up service. Therefore you

To prepare your travel Itineraries and train

will find below some information on how to get to

timetables:

Cergy.

Transilien: https://www.transilien.com/

We also remind you that it is important to inform

RATP: http://www.ratp.fr/ Local buses at Cergy-Pontoise: http://www.stivo.com/

the Incoming Mobility of your arrival date. →→From Charles de Gaulle Airport to Cergy Take the direct bus line 9518 CDG-Cergy, to Cergy-Préfecture.

→→From Cergy to the CROUS Residence La Croix Saint-Sylvère (only for students who booked a student room at the CROUS) You will have to drop by the Residence La Croix Saint-Sylvère first before to meet us at the UCP.

Bus line 9518 (in French): http://www.transdev-

Indeed, you will have to pick-up the keys of your

idf.com/horaire-arret-9518-CEPRE2

accommodation at Cergy. →→Alternative routes 1.

the RER B and A (duration: approx. 1 hour 30

Here is the address of the residence:

min): -

RER B from AÉROPORT CHARLES DE GAULLE 2 TGV (direction Massy Palaiseau),

stop

at

the

CHÂTELET LES HALLES

station:

Résidence CROUS La Croix Saint-Sylvère Quartier Croix Saint-Sylvère 95014 CERGY-PONTOISE CEDEX Email: [email protected]

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Tel.: +33 1 30 30 72 75 or +33 1 30 30 72 74

95011 CERGY-PONTOISE CEDEX Incoming Mobility Office is at the building called

If needed, you can use your smartphone to geolocate the

‘Maison des Etudiants’ (the tower at the campus

Residence La Croix Saint-Sylvère.

‘Les Chênes’), 3rd floor, go to your left and Office

Google Maps:

313.

https://www.google.fr/maps/place/49%C2%B001'50.6%2 2N+2%C2%B004'20.1%22E/@49.0308345,2.0713093,1 8.21z/data=!4m5!3m4!1s0x0:0x0!8m2!3d49.030727!4d2. 072257

If needed you can use your smarphone to geolocate the UCP ‘Maison des Etudiants’. Google Maps: https://www.google.fr/maps/place/Tour+des+Ch%C3%A

→→From Cergy to the UCP

Anes,+33+Boulevard+du+Port,+95000+Cergy/@49.0387

To find the University of Cergy-Pontoise and the

486,2.0743733,18.12z/data=!4m5!3m4!1s0x47e6f523769

Incoming Mobility Office:

9bbf3:0xec19238e12f36677!8m2!3d49.0387621!4d2.075 0216

Université de Cergy-Pontoise 33 Boulevard du Port

Map 1: To get from the RER A Train station to the University by foot. Please zoom in.

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Map 2: Chênes Campus. Please zoom in.

Welcome events The International Office and the student association

information about your stay in Cergy and will also

Geomoov organize Welcome events for all new

present to you your main contacts at the UCP and at

exchange students: in September and January (exact

the academic department, different services you can

dates are given by email).

find at the university, Campus Life, etc.

It is compulsory to attend our Welcome Week: the

It is also a great opportunity to meet other exchange

International Office will provide you important

students.

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Photo 5: Bienven’UCP event 2016

Photo 6: Bienven’UCP event 2016

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UCP Administrative procedures All exchange students MUST come to the International Relations Incoming Office upon arrival.

→→Your student enrolment certificate and ID

Bring your passport and the form entitled ‘Visa de

Card

long séjour – demande d’attestation OFII’ which

Come to the Incoming Mobility Office as soon as

you will receive when you complete your visa

possible to get your certificate of enrolment and

request.

student card. On your enrolment certificate, there is an enrolment

→→Your Erasmus+ arrival certificate

sticker.

Erasmus+ students shall come to the Incoming

Please put the sticker on your student card to prove

Mobility Office to get a signature on their

that you are a current UCP Student.

Erasmus+ document called ‘certificate of arrival’.

As it is a multiservice card, you will have to activate it so you can access to the different services

→→Registration for French classes at the CILFAC

linked to it: student UCP email address, Wifi login

office:

details, CROUS Restaurants/Cafeterias, etc.

Come to the International Relations Office, to office number 314, to register at the CILFAC

→→Your OFII procedure if you are a non-

classes.

European student

Bring a passport photo and your UCP student card.

Other administrative procedures →→Open a bank account

If you are going to live in a CROUS Residence, you

If you are eligible for the ‘APL’ (housing benefit)

will be able to ask for assistance from the CROUS

you will have to open a French bank account. Near

staff.

the University, you will be able to find some bank branches such as BNP Paribas, Crédit Agricole,

APL from CAF: https://www.caf.fr/actualites/2016/aide-

LCL (Le Crédit Lyonnais), la Société Générale, la

au-logement-etudiant

Banque Postale, etc.

Guides are available in English, Chinese and Spanish.

→→Apply for housing benefits (APL/ASL) from CAF To apply for housing aid called ‘APL’ or ‘ASL’ that is administrated by the CAF you will have to fill in the online form on the CAF website. Do not forget to print out and sign the form.

→→Imagine’R Transportation Card The Imagine’R is a pass to use on all Parisian public transportation (metro, buses tramway) and in the Ile-de-France region (RER, Stivo). You must be less than 26 years old to benefit from this transportation card. Imagine’R: http://www.imagine-r.com/

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DAYS BEFORE YOUR DEPARTURE FROM THE UCP

Departure procedure →→Your

Erasmus+

departure

or

attendance

→→Certificate of mobility ending

certificate

This certificate is given to you by the Incoming

Erasmus+ Students shall come to the Incoming

Mobility Team upon request. It can be useful for

Mobility Office to get a signature on their

several procedures such as terminating your

Erasmus+ departure or attendance sheet.

Imagine’R Travel pass subscription etc.

Photo 7: Farewell Party 2015

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Map 3: Map of Cergy. Please zoom in.

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NOTES

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CHECK LIST

BEFORE YOU LEAVE HOME 

Apply for visa (for non-European Student)



Make travel plans for arrival and departure from the UCP



Book your accommodation for your exchange term



Take your important documents:



Passport (non-European Student) / ID Card (European Student + copies



Passport ID Photo



European Health Insurance Card (European Students)



Recent (less than 3 months) birth certificate (translated into French by a certified translator)

AT CERGY 

Check in your residence (CROUS or private housing) to pick up your keys and ask for your “Attestation de residence”



Attend the welcome week



Go to the Incoming Mobility Office to get and activate your student ID Card, set up student email account, etc.



Have your arrival certificate signed by the Incoming Mobility Team (for Erasmus+ Students)



Register at the CILFAC Office for French classes



Prepare your OFII form with the Incoming Mobility Team (bring your Passport)



Meet your coordinator/referent at the academic department to modify and/or validate your learning agreement



Go to Geomoov Office



Open a French bank account



Apply for housing benefits (‘APL’ or ‘ALS’) from CAF



Request the ‘Carte Imagine’R’ for local transportation

BEFORE YOUR DEPARTURE FROM CERGY 

Go the Incoming Mobility Office for updates and to sign my departure certificate (for Erasmus+ students)



Check out from your residence

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UNIVERSITY OF CERGY-PONTOISE

ACADEMICS

Faculty of Sciences and Technologies Faculty of Law Faculty of Economics and Management Faculty of Modern Languages and International Studies Faculty of Humanities

Institute of Political Studies Institute for Teacher Training and Education Science Institute for General Administration

22 Research Laboratories 2 Excellence Laboratories 3 Institutes for Doctoral Studies 1 Institute for Advanced Studies

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