Guide for Incoming Exchange Students

In 1990, after German Reunification, Hannover has moved to the centre of Europe. ... from classical concerts, the Jazz Club and many more. For the mus...

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Guide for Incoming Exchange Students 1

Dear exchange student, Welcome to Gottfried Wilhelm Leibniz Universität Hannover and thank you very much for your interest in studying here. We are looking forward to welcoming you to Hannover! You will find any information you need in this guide. For further questions, please do not hesitate to contact one of the addresses which you will find on the following pages. This guide is written for exchange students who will study at Leibniz Universität Hannover for a limited time, either as an incoming exchange student under the terms of an agreement or as a visiting student from any other university all over the world studying as a so-called free mover for one or two semesters in Hannover. Please note that both exchange and visiting students have to be enrolled at their home university during their stay in Hannover.


Content Part I: General 3 Hannover 4 Arrival Infomation 5 Leibniz Universität Hannover 5 International Office 6 Part II: Information Before your Arrival 8 Dates and Deadlines 9 Application 9 Language Competence and German courses 10 Accommodation 11 Time of Arrival 12 Part III: First Steps After Arrival 13 Enrolment / Welcome Reception 14 Orientation Days 14 Language Requirements 14 Health Insurance 15 Accident and Liability Insurance 16 Bank Accounts 16 VISA and Residence Permit 17 City Registration 18 Work Permit 18 Useful Contacts 19 ECTS 21 Finding your Classes 22 Part IV: Before Leaving 23 ...don't forget to 24 Part V: Your Life in Hannover / General Information 25 Food 26 Cost of Living 26 Library Facilities 26 Leisure Time 27 Study with Children 29 Shopping Hours 30 Trams and Trains 30 ERASMUS Student Network (ESN) 30 Recreation, City and Culture 31


Part I: General


Hannover - about the City and how to Get There Hannover, the capital of Lower Saxony, is not only the economic, scientific and cultural centre of the region. In 1990, after German Reunification, Hannover has moved to the centre of Europe. Hannover is connected by direct express train services with eleven state capitals and over 60 large cities in Germany, thus a brilliant location for international business and trade. The city‘s clean appearance supports this role furthermore. Some of the largest and most important trade fairs in the world are hosted by Hannover. The famous computer and industrial trade fairs (CeBIT and Hannover Messe) take place at the Messegelände, and it was also the location of the world exhibition EXPO 2000. The programmes of the opera, the theatres and festivals offer excellent entertainment as well as invaluable food for thought. Friends of music may choose from classical concerts, the Jazz Club and many more. For the museums, come and see yourself! Just like a green lung, the city forest stretches through the entire city and provides ideal conditions for recreation and sports activities for its 520,000 inhabitants. This is complemented by the city lake Maschsee as well as the Royal Gardens of Herrenhausen, a cultural heritage of baroque glamour. In fact, half the city‘s area consists of green gardens, woods and water. To find out more about the Old Town, the flea market, Skate by Night or the Sprengel Museum, please have a look at:


Arrival information Upon arriving in Hannover, there are several ways to get to the university. The easiest way is to use public transportation from either the main station or Kröpcke, since these are located in the city centre. What is more, the trains of public transportation directly stop in front of the main building of the university. If you need further information on how to get to the main station, how to use public transportation or how to get to the university by car, please follow the link below:

Leibniz Universität Hannover The university is the second largest higher education institution in Lower Saxony. Students can choose from more than 90 disciplines. Our range of subjects reaches from science and engineering, to arts, humanities, and social sciences through the fields of law and economics. This wide choice allows plenty of individual combinations. The university also offers subjects that few other German universities do, such as International Horticulture and Earth Sciences or master programmes in Water Resources, Environmental Management (WATENV) and European Law. By participating in international mobility programmes, like for example ERASMUS+ or ISEP, and by offering our students recognition of credits, we strongly support our students who wish to study abroad for one or two semesters. Studying at Leibniz Universität Hannover also provides you an extensive recreational offer. The „Zentrum für Hochschulsport“ (sports centre) offers more than 106 sports courses and is awarded as the best in Germany in 2012. Those interested in music can join the university choir or the Big Band. The Studentenwerk


cares for the hungry ones. The university canteen is one of the best in Germany. You can find further information about Leibniz Universität Hannover, the study programmes and much more at: .

Faculties and Institutes Gottfried Wilhelm Leibniz Universität Hannover consists of 9 faculties: Faculty of Architecture and Landscape Sciences Faculty of Civil Engineering and Geodetic Science Faculty of Economics and Management Faculty of Electrical Engineering and Computer Science Faculty of Humanities Faculty of Law Faculty of Mathematics and Physics Faculty of Mechanical Engineering Faculty of Natural Sciences Each faculty subdivides into institutes and chairs. According to your studies at home you are allocated to one of the numerous departmental coordinators who can help you with all questions concerning your studies.

International Office The International Office (IO) coordinates the ERASMUS+programme as well as other international exchange programmes and partnerships with universities worldwide. The International Office is the contact for all foreign students. The IO files the applications and administers the grants. Each department, and with bigger departments each individual institute, has an Fachaustauschkoordinator (exchange departmental coordinator). They are responsible for: 8

- academic contact with the partner university and/or respective departmental coordinators - academic support for incoming exchange students (selection of lectures, modules, courses, etc.) - advice on academic issues A list of all international exchanges with partner institutions of Leibniz Universität Hannover can be found at: For information on contact details of the departmental coordinators, the number of exchange places and duration, please contact: Dott. Francesco Ducatelli: [email protected]


Part II: Important Information before your Arrival


Dates and deadlines for academic terms The German academic year is divided into two semesters: the winter semester starts on October 1st and ends on March 31st, the summer semester starts on April 1st and ends on September 30th. Lectures during the winter semester usually start mid-October and end mid-February, during the summer semester they start at the beginning of April and finish at the end of July. Field trips and exams usually take place during the semester holidays. At the beginning of each semester, that is at the beginning of October and April, an Orientation Week is held for all new international incoming students participating in exchange programmes (registration with the International Office).

Application The first step, if you plan to study at Leibniz Universität Hannover as an incoming exchange student, is to apply to the programme manager at your home university. Once you have been selected and nominated, you will receive the link to our online application procedure. Please ask your programme coordinator at home to nominate you via moveonnet:

You can also find the online application forms and further information on the internet at: Please, keep in mind that your language competence is also part of the application form. Should you use a different form, e.g. by your own university, we might ask you for extra proof.


You are accepted at Leibniz Universität Hannover as soon as you receive the signed Learning Agreement form and the acceptance letter from us. Please note: There are deadlines for applications within the exchange programmes. Therefore we kindly ask you to send us your application not later than 31st May for the winter semester and 15th December for the summer semester, in order to ensure a duly processing of your application.

Language Competence and German Language Courses Before the semester starts a four-week intensive German language course is offered on different levels for incoming exchange students in March and September: - Elementary level (A1, A2) - Intermediate level (B1, B2) The course includes 80 tuition hours (4 weeks with respectively 20 hours) and optional grammar training in a computer lab. With regular attendance as well as successful examination proof, the participants have the possibility to earn 4 ECTS points. More information on the intensive language course can be found here: The Fachsprachenzentrum (FSZ) will also offer language courses during the semester which are highly demanded by international students.


Accommodation You should make arrangements for your accomodation as soon as you have been accepted as an exchange student by our university. The International Office offers an accomodation service which will help you finding a room or appartment. E-mail: [email protected] If you want to use our accommodation service, please fill in the accomodation form (see below). You must also attach your letter of admission to Leibniz Universität Hannover. As there is only a limited number of rooms, you will find more information about student housing at: html?&L=1. Important: Remember that we can only process fully complete forms, containing all the required information with respect to your exchange programme. Please make sure your application is correct and complete. Please do not send your application to the Studentenwerk, but to the International Office. If you do not find any accommodation before your arrival in Hannover or you are here to look for a room, you can find inexpensive accommodation for a few days at the youth hostel: Jugendherberge Hannover Ferdinand-Wilhelm-Fricke-Weg 1 30169 Hannover Telephone: +49 511 131 7674 Email: [email protected]


In addition you can find further accommodation offers on the notice boards in almost all buildings of the university. The offers advertised on the notice boards are usually rooms in shared flats with other students.

Time of Arrival Please arrive early enough at the beginning of the semester, so that you have sufficient time to deal with the formalities and to participate in the Orientation Days. Unless otherwise agreed, we reserve the rooms for the students who applied through our accomodation service from 1st October or 1st April respectively. Most of the international students are being picked up by their study buddies from the airport or train station.


Part III: Information and First Steps after Arrival


Enrolment / Welcome Reception In order to receive your student card, you have to enrol at the beginning of the semester. The student identity card also functions as the ticket for public transportation in Hannover as well as for regional trains in Lower Saxony. In addition you need a proof of your health insurance (the European Health Insurance Card or a German public health insurance), a copy of your personal ID/passport as well as a receipt of your bank transfer of the student body union fee. Information about the exact amount as well as the bank account details will be provided via email ahead of time. During the Welcome Reception, the International Office will assist you with enrollment. If all requirements are met, you will receive your student-ID on that day. Please register for the Welcome Reception here:

Orientation Days The Welcome Reception is the start of the Orientation Days which the International Office organises for new exchange students. You will have the chance to get to know your fellow international students as well as to participate in a campus tour, town ralley, international parties and much more. The Orientation Days programme will be send to you before your arrival in Hannover.

German Language Competence If you intend to study at the Leibniz Universität Hannover you should, as a rule, have at least an intermediate knowledge of the German language according to CEFR:


Only few faculties offer courses in English. The majority of courses in English are master courses which are, however, usually not accessible for exchange students. Please note that your home institution has to certify by signature that you have sufficient knowledge of German (please see the online-application form). In September and March (before the beginning of the semester) we organise an intensive four-week German language course, which is announced separately. We will send you further information via email in time. In addition, the Fachsprachenzentrum (FSZ) offers German courses during the semester for which you can register a few days before the beginning of each semester. These are usually free of charge. Registration for the courses is only possible through the online platform Stud.IP. In order to use Stud.IP you need an account, which will be provided after your enrolment during the Welcome Reception. For further information regarding the language courses please contact: Fachsprachenzentrum der Leibniz Universität Hannover Welfengarten 1 30167 Hannover Tel.: +49-511-762-4914 Fax: +49-511-762-4008 Email: [email protected] Internet:

Health Insurance Students from EU-countries, and from Croatia, Iceland, Macedonia, Norway, Switzerland and Serbia, only have to take their European Health Insurance Card (EHIC) with them (for Turkey T/A 11). For all other students it is highly recom-


mended to obtain a German public health insurance latest after their arrival. Some health insurance companies can be found in close proximity to the university: Your health insurance will be checked during the Welcome Reception. For more information, please have a look at our website:

Accident and Liability Insurance All students and PhD students that are enrolled at Leibniz Universität Hannover are insured in case of accident, either during classes or on the way to or from classes. This insurance covers also accidents on campus and during excursions which are organised by the university. If you hurt somebody or damage property you will have to bear the costs for it. As these can me very high, it is advisable to get a liability insurance (Haftpflichtversicherung). If you already have one, please check if this will cover your stay in Germany too. Therefore, it is advisable to get a liability insurance (Haftpflichtversicherung). However, inform yourself at your liability insurance in your home country, to see if you are covered during your stay in Germany. For more information see our website: html?&L=1#c658

Bank Accounts Bank accounts for students are usually free of charge. A current account is very useful, since transactions in Germany are often done by bank transfer (i.e. rent, student fees, etc.). In addition, you can withdraw money from cash points (ATM) with your electronic cash card provided by your bank. You can find several banks in the city of Hannover and all over Germany.


VISA and Residence Permit Students from non-EU-countries normally need a visa to enter Germany. If you are staying longer than 90 days then you will need a residence permit. You must apply for a visa in your country of origin before you move to Germany. Please make sure, NOT to apply for a tourist visa, if your intention is to study in Germany. You should apply for a student visa that allows multiple entries into the country. After arrival you must apply for a residence permit at the foreign office (Ausländerbehörde) in Hannover. Please remember that visa regulations must be respected by familiy members as well. To receive a student's visa which allows for immigration to Germany and to stay in Hannover for the purpose of studying, you must document your financial background situation. Thus, you must prove to the German embassy in your country of residence, and to the city of Hannover that you can finance your stay in Germany. In order to obtain the residence permit you must provide evidence that you do have 8040,- € at your disposal for one year of stay in Germany. • • •

Starting a blocked account „Sperrkonto“ with a value of at least 8040€. Note, that the amount depends on the duration of your stay. If you are only staying for six months, you will only have to put 6 x 670,- € in the blocked account. The blocked account will allow you to take out 670,- € per month max. Presenting a formal commitment („Verpflichtungserklärung“) of a third party (such as your parents) stating to be able support you with at least 670,- € per month. The formal commitment must be presented to the German diplomatic representations. Presenting documentation of an acknowledged publicly financed scholarship (such as DAAD or from your home university) which supports you with at least 670-, € per month or similar proofs of income (e.g. salary)


Students from so called „positiven Drittstaaten“ such as the USA, Israel, Brazil or South Korea (see visa regulations) can enter Germany without a visa. However, their stay must be legitimated by the aliens office (Ausländerbehörde) in Germany. Thus, they need to apply for a residence permit too („Aufenthaltserlaubnis“). Students apply for § 16 AufenthG. The above mentioned requirements for financial documentation apply accordingly. More information can be found on our website:

City Registration Within 7 days upon your arrival in Hannover, you have to register as a resident with a permanent address. For that purpose you need your identity card, or, if you come from a non-EU country your passport, your rental contract and if necessary your visa documents. If you live in the city of Hannover, you have to register at the Bürgeramt Mitte in Leinstraße 14 (subway station Markthalle).

Work Permit Some of you might look for temporary work in Hannover. Students from EU/ EEA member states and Switzerland do not need a work permit as the same conditions apply to them as to German students. Students from other countries are also allowed to work without a work permit as long as they do not work for more than 120 full days per year. Please note that it is almost impossible to find a job without a little knowledge of German. For more information please contact the International Office: [email protected]


Useful Contact Addresses and Information International Office As an international student you can receive assistance of all kinds from the International Office. Whether you have problems with finding a room, your departmental coordinator is not available or you would simply like to get in contact with other international students, the staff of the International Office will assist you. Person in charge of the incoming exchange students: Leibniz Universität Hannover International Office Anne Höch Welfengarten 1A 30167 Hannover Telephone: +49-511-762-5480 Fax: +49-511-762-4090 Email: [email protected] Internet:


The ServiceCenter of Leibniz Universität Hannover The ServiceCenter, located in the university‘s main building, is the central place to find information and advice about everything concerning your studies. At the ServiceCenter you receive an extensive overview and concise information about all services for students and prospective students. If necessary, you will be referred to further institutions. Leibniz Universität Hannover ServiceCenter Welfengarten 1 30167 Hannover Email: [email protected] AStA (Allgemeiner StudentInnenAusschuss) The AStA is the representative body of all students of LUH. It is elected every year. As political institution it defends the interests of LUH students and organises various activities. They also have contact persons for international students and an international student representative. Leibniz Universität Hannover Theodor-Lessing-Haus Welfengarten 2c 30167 Hannover Telephone: +49-511-762-5061 Internet: Email: [email protected]

Further Counselling Social Advisory Center of the Student Services Lodyweg 1 30167 Hannover Telephone: +49-511-768-8922 Email: [email protected]


Psychological-Therapy Counselling Center Theodor-Lessing-Haus Welfengarten 2c 30167 Hannover Telephone: +49-511-762-3799 Internet: Email: [email protected] The Protestant Student Congregation: The Catholic Student Congregation:

ECTS (European Credit Transfer System) Each faculty is responsible for the awarding of credits (ECTS or LP so called "Leistungspunkte"). Therefore, it might happen that an assignment in one faculty is awarded with more credits than an assignment in another faculty. The following overview is only a first introduction to the faculties and degree courses. More detailed information can be found on the website of the faculties. How does ECTS work? One academic year (full time) comprises 60 credits, i.e. one semester 30 credits. It is assumed that 1,800 hours are needed in total, therefore, one point equals 30 working hours. Each course and each examination is allocated a certain number of points, according to which the lecturer in the home university can attribute the credits. A breakdown into credits does, however, not necessarily mean an automatic recognition in your home country. This needs to be checked with your home university before you arrive. Even entire studies can be calculated in credits. A three-year bachelor degree normally comprises 180 credits.


In order to use the ECTS, a Learning Agreement has to be made. This is to be signed by all participating parties, i.e. by the student, the coordinators of your home university, and the receiving institution. The Learning Agreement shows all the courses and lectures that a student wants to take and their allocated credits. The credits do not, however, substitute the grading but only show the amount of work and the respective time an average student needs to achieve the requirements. At the end of your stay in Hannover, you have to ask for the Transcript of Records. The Transcript of Records shows, in addition to the agreed lectures in the Learning Agreement, the credit points as well as the received grades. For more information have a look at our website:

Finding your classes The university offers an online catalogue of courses. In addition each department or faculty issues a „Vorlesungsverzeichnis“ or KVV. These can be picked up at the individual institutes. After your arrival you will have to open a Stud.IP account (Hannover‘s e-learning platform) were you can register for courses. Information on this will be given to you upon arrival. Course catalogue: Stud.IP:


before leaving

Part IV: Before leaving


... don't forget Last but not least — some information on organisational matters right before your departure! Your stay here in Hanover is about to end and we hope you had a good time at our university! Hopefully, you gained many unique experiences and tell others about LUH..

So, before you leave, please don’t forget to: - apply for the Transcript of Records (, - have your certificate or Confirmation of Stay signed (only by the ERASMUS Institutional Coordinator or the Exchange Officer Incomings), and - take care of any further documents which are required by your home institution. Please remember: - to cancel your liability and your health insurance, - to go to the "Bürgeramt" and give notice of your departure, and - to make an appointment with your landlord before you move out.


Part V: Your Life in Hannover / General Info


Everyday Living Food The Student Services Hannover runs several canteens and cafeterias. The main canteen is in Callinstraße near the main building. Several more are situated at the various university campuses. At the canteens you can get a rechargeable chip card (5 Euros deposit) with which you can pay in all cafeterias. One meal costs between 1.35 Euros (soup) and 3.60 Euros. You can find more information about the cafeterias, menus and prices at: In addition, you can find plenty of nice cafés and bars around the area of the university which also serve food and drinks for reasonable prices.

Cost of living Hannover is one of the more affordable cities in Germany. You need to calculate between 200-300 Euros for a room. Additional costs will be added for health insurance (~70 Euros), telephone, electricity and gas per month (the latter is sometimes already included in the monthly rent. This is called „Warmmiete“). Student body union fees are around 270 Euros at the moment (no tuition fee). This includes a ticket for the local transport service, valid for the whole semester as well as reductions for the canteen, theatre, participation in the sports programme of the university and many other benefits. Depending on your personal demands, you should calculate costs between 670 and 800 Euros per month.

Library facilities As a city with several institutions of higher education, Hannover has an extensive supply of literature. The university library (TIB/UB) is located directly on the campus.


It provides online access to a wide variety of catalogues, databases, electronic texts and document delivery services. For more information please have a look under the following link: The Faculty of Humanities and Liberal Arts is furthermore served by the „Gottfried Wilhelm Leibniz Bibliothek“ („Niedersächsische Landesbibliothek“), which is also located in Hannover. The library for the Faculty of Economics offers an EU-documentation center that provides specialized literature and is, of course, also open to students from different faculties. Numerous departments also have additional departmental libraries or information centers.

Leisure Time The university offers a variety of leisure time activities. Please have a look at the following websites: Sports Every student of the Leibniz Universität Hannover can participate in the sport activities of the university. Most activities are free of charge, with a few exceptions for those sports which require expensive equipment. You can find the sports center at the following address: Am Moritzwinkel 6 30167 Hannover Telephone: +49-511-762-2192 Fax: +49-511-762-4965 Opening hours: Monday - Thursday from 10 am till 12 am.


Further information can be found at: The programme is furthermore on display in several places around the campus. BigBand, Choir and Collegium Musicum - Culture The Big Band of Leibniz Universität Hannover was founded in 1990. Most of the members are not „professionals“ but amateurs who simply love the big band sound. The group meets weekly (Tuesdays from 7.30 to 9.00 pm) in Bismarckstraße 2, Room 201. Besides making music the group also offers other activities: About 80 students from all faculties are part of the Choir of Leibniz Universität Hannover. Computer scientists, architects, biologists, students of law and economics meet in order to pursue their common hobby: singing. Although the majority of members are either students or employees of the university, the choir is also open to „outsiders“. At the beginning of the winter semester, the choir offers three try-out sessions where everybody can come and join for one evening to see if they would like to join or not. A little audition is held afterwards: The Collegium Musicum is the orchestra of Leibniz Universität Hannover. Its members consist of around 70 students, lecturers, employees and alumni of the university. The Collegium Musicum was founded in 1930. Contact and rehearsals: All other cultural groups can be found at:


Study with children There are different opportunities regarding childcare facilties. Because of the great demand of places, you should apply well in advance. More information can be obtained directly from the following nurseries: Arbeiterwohlfahrt Hannover-Stadt e.V.: Klaus-Müller-Kilian-Weg 8, 30167 Hannover, Tel.: +49-511-702028 AStA Kinderladen: Im Moore 15a, 30167 Hannover, Tel.: +49-511-703574 AStA Kindergarten e.V.: Im Moore 19, 30167 Hannover, Tel.: +49-511-7010728 Einstürzende Bauklötze e.V.: Rehbockstraße 26, 30167 Hannover, Tel.: +49-511-7010948 Die Gartenzwerge: Schneiderberg 10/10A, 30167 Hannover, Tel.: +49-511-2617755-0 Kinderladen Kornstraße: Kornstraße 28-30, 30167 Hannover, Tel.: +49-511-7000770 Kinderladen Warstraße: Warstraße 10, 30167 Hannover, Tel.: +49-511-7010723 Kinderladen „Die Rabauken“: Klaus-Müller-Kilian-Weg 2, 30167 Hannover, Tel.: +49-511-1236480 Kita Pusteblume e.V.: Im Moore 15, 30167 Hannover, Tel.: +49-511-14299 Rambo Zambo e.V.: Kopernikusstraße 4a, 30167 Hannover, Tel.: +49-511-709783


Shopping Hours Most large shops are open Monday to Saturday from 9 am to 8 pm, some even until 10 pm. Smaller shops close at 6 pm, or earlier on Saturdays. All shops, except some bakeries, are closed on Sundays. Still, you can get some basic groceries at gas stations, kiosks and the main station at night or on Sundays.

Trams and Trains Your student identification card (student-ID) serves as a ticket for all public transport in Hannover, which is mainly buses and the trams. But the studentID ("Semesterticket") is also valid for most public transport city connections in Lower Saxony. You can use most trains except the express trains (IC and ICE) to Bremen, Braunschweig, Hamburg and many other cities. It is very important that you have your passport or a certified copy of it with you while travelling and you must not laminate the student ID. If you do, it will no longer be valid. More important information about how to use your student-ID for the public transport, and a map with routes included, can be found here:

The Erasmus Student Network (ESN) The Erasmus Student Network, ESN, is a group of former ERASMUS students that engage in the support of foreign students. ESN is also there for questions and problems, especially in areas in which the IO or the departments are unable to help. You can find everything that is offered by ESN at:


For excursions and more information about the study buddy programme please have a look at the following website:

Recreation, city and culture... The city of Hannover, like Leibniz Universität Hannover, offers numerous possibilities for leisure and recreation, sports, culture and attractions for tourists - too many in order to list them here. Please contact the student Erasmus Network (ESN) which offers many trips and activities. You can also make use of the welcome and support programme of the International Office.

And finally some important addresses: Stattreisen (guided tours): Swimming: B%C3%A4derf%C3%BChrer-f%C3%BCr-die-Region-Hannover Hannover 96 (soccer): Opera and theatre: Herrenhäuser Gärten: Public libraries: Bildung/Bibliotheken-Archive/Stadtbibliothek-Hannover/Bibliotheken%C3%96ffnungszeiten Bicycles: Cinema:


Have a nice time!

Legal notice Published by: Leibniz Universität Hannover Hochschulbüro für Internationales Welfengarten 1 A 30167 Hannover Editor: Dott. Francesco Ducatelli Anne Höch Layout: Adrijan Steczek Update:

July 2014