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PUBLICATION ISSUED BY: Olivetti S.p.A. Gruppo Telecom Italia Via Jervis, 77 - 10015 Ivrea (ITALY) www.olivetti.com Copyright © 2013, Olivetti All rights reserved

The mark affixed to the product certifies that the product satisfies the basic quality requirements.

The manufacturer reserves the right to carry out modifications to the product described in this manual at any time and without any notice.

ENERGY STAR is a U.S. registered mark.

The ENERGY STAR program is an energy reduction plan introduced by theUnited States Environmental Protection Agency in response to environmental issues and for the purpose of advancing the development and utilization of more energy efficient office equipment.

Your attention is drawn to the following actions which could compromise the conformity attested to above, as well as the characteristics of the product: • incorrect electrical power supply; • incorrect installation, incorrect or improper use or use not in compliance with the warnings provided in the User’s Manual supplied with the product; • replacement of original components or accessories with others of a type not approved by the manufacturer, or performed by unauthorised personnel.

All rights reserved. No part of this material may be reproduced or transmitted in any form or by any means, electronic or mechanical, including photocopying, recording or by any information storage and retrieval system, without permission in writing from the Publisher.

Safety Conventions in This Guide Please read the Operation Guide before using the facsimile. Keep it close to the facsimile for easy reference. The sections of this handbook and parts of the facsimile marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the facsimile. The symbols and their meanings are indicated below. WARNING: Indicates that serious injury or even death may result from insufficient attention to or incorrect compliance with the related points. CAUTION: Indicates that personal injury or mechanical damage may result from insufficient attention to or incorrect compliance with the related points.

Symbols The symbol indicates that the related section includes safety warnings. Specific points of attention are indicated inside the symbol.

....

[General warning]

....

[Warning of high temperature]

The symbol indicates that the related section includes information on prohibited actions. Specifics of the prohibited action are indicated inside the symbol.

....

[Warning of prohibited action]

....

[Disassembly prohibited]

The z symbol indicates that the related section includes information on actions which must be performed. Specifics of the required action are indicated inside the symbol.

....

[Alert of required action]

....

[Remove the power plug from the outlet]

....

[Always connect the machine to an outlet with a ground connection]

Please contact your service representative to order a replacement if the safety warnings in this Operation Guide are illegible or if the guide itself is missing. (fee required)

NOTE Due to performance updating, information in this Operation Guide is subject to change without notice.

i

ii

Contents Safety Conventions in This Guide .............................................................................................................. i Contents .................................................................................................................................................... iii Safety Information .................................................................................................................................... vii Introduction ............................................................................................................................................. xiii 1

Part Names and Functions ........................................................................................................ 1-1 Operation Panel ............................................................................................................. 1-2 Machine ......................................................................................................................... 1-3

2

Preparation Before Use ............................................................................................................. 2-1 Quick Setup Wizard (Fax Setup) ................................................................................... 2-2 Date and Time Entry ...................................................................................................... 2-4 Using the Address Book ................................................................................................ 2-5 Using One-touch Keys ................................................................................................. 2-15

3

FAX Operation (Basic) ............................................................................................................... 3-1 [Enter] key and [Quick No. Search] key ......................................................................... 3-2 Automatic Send ............................................................................................................. 3-4 FAX Automatic Reception ............................................................................................ 3-14 Canceling Communication ........................................................................................... 3-16 Selecting a Destination from the Address Book .......................................................... 3-19 Selecting a Destination by One-touch Key .................................................................. 3-22 Dialing the Same Receiving System (Redial) .............................................................. 3-23 Previewing Images ...................................................................................................... 3-24 Quick Setup Screen ..................................................................................................... 3-26 Registering Shortcuts .................................................................................................. 3-28

4

FAX Operation (Advanced) ........................................................................................................ 4-1 Long Originals ................................................................................................................ 4-2 Delayed Transmission ................................................................................................... 4-3 Broadcast Transmission ................................................................................................ 4-7 Standby Transmission .................................................................................................. 4-10 Interrupt Send .............................................................................................................. 4-11 Chain Dial .................................................................................................................... 4-12 Manual Send ................................................................................................................ 4-14 Manual Reception ........................................................................................................ 4-15 Remote Switch Function .............................................................................................. 4-16 Printing/Sending Received Faxes by Requirements (Memory Forwarding) ................ 4-17 FAX Box Function ........................................................................................................ 4-32 Sub Address Communication ...................................................................................... 4-38 Program Dial ................................................................................................................ 4-41 Polling Communication ................................................................................................ 4-43 Prohibiting entry of fax numbers with the numeric keys .............................................. 4-51 Account Management .................................................................................................. 4-52 Other Convenient Functions ........................................................................................ 4-56

5

Checking Transmission Results and Registration Status ........................................................... 5-1 Various Tools for Checking Transmission Results and Registration Status ................... 5-2 Checking FAX Job History ............................................................................................. 5-3 Printing Administrative Reports ..................................................................................... 5-7

iii

Reporting FAX Receipt Result by E-mail ..................................................................... 5-11 Confirmation Screen of Destinations ........................................................................... 5-12 6

Setup and Registration .............................................................................................................. 6-1 Selection of Telephone Line (Inch version only) ............................................................ 6-2 Selection of Transmit Terminal Identification (TTI) ......................................................... 6-3 Setting the TTI information ............................................................................................ 6-4 ECM TX ......................................................................................................................... 6-7 TX Start Speed ............................................................................................................... 6-8 FAX/TEL Auto Switch Reception ................................................................................... 6-9 FAX/Answering Machine Auto Switch Reception ........................................................ 6-11 Rings ............................................................................................................................ 6-13 Volume Adjustment ...................................................................................................... 6-14 Job Finish .................................................................................................................... 6-15 Retry Times .................................................................................................................. 6-16 Receiving Mode ........................................................................................................... 6-17 Reception Date/Time ................................................................................................... 6-18 Media Type for Print Output ......................................................................................... 6-19 MP Tray Paper Output ................................................................................................. 6-21 ECM RX ....................................................................................................................... 6-22 RX Start Speed ............................................................................................................ 6-23 DRD Reception ............................................................................................................ 6-24 Transmission Restriction .............................................................................................. 6-26 Encryption .................................................................................................................... 6-35 Reduced Reception ..................................................................................................... 6-40 Duplex Print Output ..................................................................................................... 6-41 2 in 1 Reception ........................................................................................................... 6-42 Remote Diagnostics ..................................................................................................... 6-43 Prohibiting FAX Printing at Specified Times (Unusable Time) ..................................... 6-44 Setting the Paper Output ............................................................................................. 6-45

7

Optional Equipment ................................................................................................................... 7-1 Internet FAX Kit(A) "Internet FAX Kit" ............................................................................ 7-2 Expansion Memory ........................................................................................................ 7-3 Dual FAX ........................................................................................................................ 7-3

8

Internet Faxing (i-FAX) ............................................................................................................... 8-1 What is i-FAX? ............................................................................................................... 8-2 i-FAX Settings ................................................................................................................ 8-5 i-FAX Transmission ........................................................................................................ 8-9 i-FAX Reception ........................................................................................................... 8-14

9

About Network FAX .................................................................................................................... 9-1 What is Network FAX? ................................................................................................... 9-2 Setup ............................................................................................................................. 9-3 Basic Transmission ........................................................................................................ 9-7 Changing Transmit Settings ......................................................................................... 9-13 Using Cover Pages ...................................................................................................... 9-18 Cover Page Registration (Default Settings) ................................................................. 9-23 Transmission Control ................................................................................................... 9-28

10

Troubleshooting .......................................................................................................................10-1 Indicators During Sending/Receiving Operation .......................................................... 10-2

iv

Precautions When Turning Power OFF ....................................................................... 10-3 Error Messages ........................................................................................................... 10-4 Troubleshooting ........................................................................................................... 10-5 11

Appendix .................................................................................................................................. 11-1 Character Entry Method ............................................................................................... 11-2 Specifications ............................................................................................................... 11-5 Menu List ..................................................................................................................... 11-6 Received FAX Sizes and Paper Priority (Inch Model) ............................................... 11-11 Received FAX Sizes and Paper Priority (Metric Model) ............................................ 11-13 Error Code List ........................................................................................................... 11-16

Index ............................................................................................................................................... Index-1

v

vi

Safety Information About this Operation Guide This Operation Guide contains information on using the facsimile functions of this machine. Please read the Operation Guide before you start using the machine. Keep it close to the machine for easy reference. During use, refer to the Operation Guide for your machine for information regarding the sections listed below. •

Cautionary Labels



Installation Precautions



Precautions for Use



Loading Paper



Toner Container and Waste Toner Box Replacement



Clearing Paper Jams



Solving Malfunctions



Cleaning

vii

General Notice Legal Notice WE SHALL HAVE NO LIABILITY FOR LOSS, WHETHER OR PARTIAL, OF RECEIVED DOCUMENTS WHEN SUCH LOSS IS CAUSED BY DAMAGES TO THE FAX SYSTEM, MALFUNCTIONS, MISUSE, OR EXTERNAL FACTORS SUCH AS POWER OUTAGES; OR FOR PURELY ECONOMIC LOSSES OR LOST PROFITS RESULTING FROM MISSED OPPORTUNITIES ATTRIBUTABLE TO MISSED CALLS OR RECORDED MESSAGES RESULTING THEREFROM.

Trademark Information •

Microsoft, Windows, Windows XP, Windows Server 2003, Windows Vista, Windows Server 2008, Windows 7 and Internet Explorer are registered trademarks or trademarks of Microsoft Corporation in the U.S.A. and/ or other countries.



Ethernet is a registered trademark of Xerox Corporation.



IBM and IBM PC-AT are trademarks of International Business Machines Corporation.



Adobe Acrobat, Adobe Reader and PostScript are trademarks of Adobe Systems, Incorporated.

All other company and product names in this Operation Guide are trademarks or registered trademarks of their respective companies. The designations™ and ® are omitted in this guide.

viii

IMPORTANT SAFETY INSTRUCTIONS When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following: CAUTION: To reduce the risk of fire, use only No.26 AWG or larger UL listed or CSA certified telecommunication line cord.

1 2 3 4

Do not use this product near water, for example, near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement or near a swimming pool. Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning. Do not use the telephone to report a gas leak in the vicinity of the leak. Use only the power cord and batteries indicated in this manual. Do not dispose of batteries in a fire. They may explode. Check with local codes for possible special disposal instructions.

SAVE THESE INSTRUCTIONS

IMPORTANTES MESURES DE SECURITE Certaines mesures de sécurité doivent être prises pendant l'utilisation de matériel téléphonique afin de réduire les risques d'incendie, de choc électrique et de blessures. En voici quelques unes: ATTENTION: Pour réduire le risque d'incendie, utiliser uniquement un cordon de ligne de télécommunication de calibre 26 AWG ou supérieur de la liste UL ou bien certifié CSA.

1 2 3 4

Ne pas utiliser l'appareil près de l'eau, p. ex., près d'une baignoire, d'un lavabo, d'un évier de cuisine, d'un bac à laver, dans un sous-sol humide ou près d'une piscine. Eviter d'utiliser le téléphone (sauf s'il s'agit d'un appareil sans fil) pendant un orage électrique. Ceci peut présenter un risque de choc électrique causé par la foudre. Ne pas utiliser l'appareil téléphonique pour signaler une fuite de gaz s'il est situé près de la fuite. Utiliser seulement le cordon d'alimentation et le type de piles indiqués dans ce manuel. Ne pas jeter les piles dans le feu: elles peuvent exploser. Se conformer aux règlements pertinents quant à l'élimination des piles.

CONSERVER CES INSTRUCTIONS

ix

Declarations to European Directives DECLARATION OF CONFORMITY TO 2004/108/EC, 2006/95/EEC, 93/68/EEC and 1999/5/EC We declare under our sole responsibility that the product to which this declaration relates is in conformity with the following specifications.

Limits and methods of measurement for immunity characteristics of information technology equipment

EN55024

Limits and methods of measurement for radio interference characteristics of information technology equipment

EN55022 Class B

Limits for harmonic currents emissions for equipment input current 16A per phase

EN61000-3-2

Limitation of voltage fluctuations and flicker in lowvoltage supply systems for equipment with rated current 16A

EN61000-3-3

Safety of information technology equipment, including electrical business equipment

EN60950-1

Terminal Equipment (TE); Attachment requirements for pan-European approval for connection to the analogue Public Switched Telephone Networks (PSTNs) of TE (excluding TE supporting the voice telephony service) in which network addressing, if provided, is by means of Dual Tone Multi Frequency (DTMF) signalling

TBR 21

x

Technical regulations for terminal equipment This terminal equipment complies with



DE 08R00

National AN for D

AN for P



DE 09R00

National AN for D

AN 02R01

AN for CH and N



DE 12R00

National AN for D



AN 05R01

AN for D, E, GR, P and N



DE 14R00

National AN for D



AN 06R00

AN for D, GR and P



ES 01R01

National AN for E



AN 07R01

AN for D, E, P and N



GR 01R00

National AN for GR



AN 09R00

AN for D



GR 03R00

National AN for GR



AN 10R00

AN for D



GR 04R00

National AN for GR



AN 11R00

AN for P



NO 01R00

National AN for N



AN 12R00

AN for E



NO 02R00

National AN for N



AN 16R00

General Advisory Note



P 03R00

National AN for P



DE 03R00

National AN for D



P 04R00

National AN for P



DE 04R00

National AN for D



P 08R00

National AN for P



DE 05R00

National AN for D



TBR21



AN 01R00



xi

Network Compatibility Declaration The manufacturer declares that the equipment has been designed to operate in the public switched telephone networks (PSTN) in the following countries:

„Austria

„France

„Liechtenstein

„Slovakia

„Belgium

„Germany

„Lithuania

„Slovenia

„Bulgaria

„Greece

„Luxembourg

„Spain

„Cyprus

„Hungary

„Malta

„Sweden

„Czech

„Iceland

„Norway

„Switzerland

„Denmark

„Ireland

„Poland

„The Netherlands

„Estonia

„Italy

„Portugal

„United Kingdom

„Finland

„Latvia

„Romania

xii

Introduction About This Guide This guide consists of the following chapters. Chapter 1 - Part Names and Functions Explains the parts of the machine and keys on the operation panel. Chapter 2 - Preparation Before Use Explains the settings required before using fax. Chapter 3 - FAX Operation (Basic) Explains general usage of the fax function such as sending originals and receiving originals. Chapter 4 - FAX Operation (Advanced) Explains convenient fax functions such as setting the transmission time, continuous sending of the same originals to multiple recipients and scheduling the next transmission. Also explains advanced fax communication such as limiting the destinations and systems from which you receive originals, as well as forwarding, saving, and printing the received originals for each requirement. Furthermore, explains sub address communication functions of the machine that are compatible with other makers’ systems and job accounting functions convenient for checking the communication status of fax. Chapter 5 - Checking Transmission Results and Registration Status Explains how to check the status of recent transmissions on the touch panel. Also, explains how to print administrative reports to check communication results and settings and registration status of the machine. Chapter 6 - Setup and Registration Explains various settings and registration pertaining to functions, such as adjusting the volume of the alarm sound. Chapter 7 - Optional Equipment Introduces the optional Internet FAX Kit, Expansion Memory and Dual FAX and explains how to use the machine when optional features are installed. Chapter 8 - Internet Faxing (i-FAX) Explains how to use the i-FAX function and the settings required for Internet faxing. * Please substitute Internet Faxing for i-FAX. Chapter 9 - About Network FAX Explains how to use Network FAX functions. Read the Network FAX Driver Operation Guide in the included DVD (online manual) as well. Chapter 10 - Troubleshooting Explains how to respond to error indications and trouble. Chapter 11 - Appendix

Explains character entry and the specifications of the machine.

NOTE This Operation Guide contains information for using both the inch and metric versions of this machine. The inch version of this machine is shown in the screens in this guide. If you are using the metric version, you should use the messages provided for the inch version as reference only.

xiii

Conventions in This Guide The following conventions are used depending on the nature of the description. Convention

Description

Example

[Bold]

Indicates the operation panel keys, the buttons and messages displayed on the PC screen.

Press the [Start] key.

[Regular]

Indicates the touch panel keys.

Press [OK].

Italic

Indicates the messages displayed on the touch panel.

Ready to copy is displayed.

Note

Indicates supplemental information or operations for reference.

Important

Indicates items that are required or prohibited so as to avoid problems.



NOTE

IMPORTANT

Description of Operation Procedure In this Operation Guide, the continuous operation of the keys on the touch panel is as follows: Actual procedure Press [FAX]. T Press [Next] of Transmission. T Press [Next] of Basic. T Press [Change] of TTI.

Description in this Operation Guide Press [FAX], [Next] of Transmission, [Next] of Basic, and then [Change] of TTI.

xiv

Originals and Paper Sizes This section explains the notation used in this guide when referring to sizes of originals or paper sizes. As with A4, B5 and Letter, which may be used either in the horizontal or vertical direction, horizontal direction is indicated by an additional letter R in order to indicate the orientation of the originals/paper. Indicated size †

Placement direction Vertical direction

A4, B5, A5, B6, A6, Letter, Statement

Original

Paper

For the originals/paper, dimension Y is longer than X.

Horizontal direction

A4-R, B5-R, A5-R, B6-R, A6-R, LetterR, Statement-R

Original

Paper

For the originals/paper, dimension Y is shorter than X. †

The size of the originals/paper that can be used depends on the function and source tray. For details, refer to the appropriate pages of the function or source tray.

Icons on the Touch Panel The following icons are used to indicate originals and paper placement directions on the touch panel .

Placement direction

Originals

Vertical direction

Horizontal direction

xv

Paper

1

Part Names and Functions

This chapter explains the names of parts when the machine is used as a fax machine after installing the FAX kit. For other parts, refer to the machine’s Operation Guide. Operation Panel ................................................................................................................................................... 1-2 Machine ............................................................................................................................................................... 1-3 Document Processor ................................................................................................................................. 1-4

1-1

Part Names and Functions > Operation Panel

Operation Panel For the names of keys and indicators required when functions other than FAX are used, refer to the machine’s Operation Guide. Display the Home screen.

Puts the machine into Sleep Mode. Recovers from Sleep if in Sleep Mode.

Displays the System Menu screen.

Displays the Counter screen.

Displays the Status/Job Cancel screen.

Displays the Copy screen.

Displays the help guidance.

Displays the screen for sending. You can change it to display the Address Book screen.

Switches the touch panel display on the Copy screen and the Send screen to a magnified view.

Displays the FAX screen.

Authenticates user switching, and exits the operation for the current user (i.e. log out). Displays the interrupt Copy screen.

Lights when there is paper in the job separator tray.

Lit when the machine’s main power is on.

Touch panel. Displays buttons for configuring machine

Lights or blinks when an error occurs and a job is stopped. Processing: Blinks while printing, sending, or receiving.

Numeric keys. Enter numbers and symbols.

Blinks while the machine is accessing the hard disk, fax memory or USB memory (general purpose item).

Clears entered numbers and characters.

Returns settings to their default states.

Specifies registered information such as address numbers, user IDs and program numbers by number.

Cancels or pauses the job in progress.

Finalizes numeric key entry, and finalizes details during setting of functions. Operates linked with the on-screen [OK].

Starts copying and scanning operations and processing for setting operations.

1-2

Part Names and Functions > Machine

Machine This chapter explains the names of parts when the machine is used as a fax machine. For the parts required when functions other than FAX are used, refer to the machine’s Operation Guide.

1

2

5

4 6

3 * The machine may differ from the above illustration depending on the type of your machine. 1

Operation panel

Perform the fax operation with this panel.

2

Main power switch

Set this switch to the ON (|) side when performing the fax or copier operation. The touch panel lights to enable operation.

3

MP (Multi Purpose) tray

Set the paper in this tray when using a type of paper other than the cassette (e.g., when using special paper).

4

LINE connector (L1)

Connect the modular cord for the telephone line to this connector. This connector is Port 1.

5

LINE connector (L2)

If you install 2 optional FAX Kits (Dual FAX option), you can use Port 2. Connect the modular cord for the telephone line to this connector.

6

TEL connector (T1)

When using a commercially available telephone set, connect the modular cord to this connector.

IMPORTANT You cannot receive a fax when the main power switch is turned off. To receive faxes with the power turned off, press the Power key on the operation panel.

1-3

Part Names and Functions > Machine

Document Processor 7

8

9

10 11 12

* The machine may differ from the above illustration depending on the type of your machine. 7

Original loaded indicator

Indicates the original status in the Document Processor. The indicator lights in green when the original is correctly set.

8

Top cover

Open this cover when the original jammed in the Document Processor.

9

Original width guides

Adjust these guides according to the original width.

10

Original table

Stack the sheet originals on this table.

11

Original eject table

Read originals are ejected onto this table.

12

Opening handle

Hold this handle when opening or closing the Document Processor.

1-4

2

Preparation Before Use

This chapter explains the preparation necessary before the machine is used. There is no need for the customer to undertake this preparation if it has already been carried out by a service representative. Quick Setup Wizard (Fax Setup) ......................................................................................................................... 2-2 Fax setup items ......................................................................................................................................... 2-2 Fax setup procedure .................................................................................................................................. 2-3 Date and Time Entry ............................................................................................................................................ 2-4 Using the Address Book ...................................................................................................................................... 2-5 Changing the initially displayed address book ........................................................................................... 2-5 Registering a New Destination .................................................................................................................. 2-5 Contact Registration (fax) .......................................................................................................................... 2-5 Contact Registration (i-FAX) ...................................................................................................................... 2-9 Group Registration................................................................................................................................... 2-12 Printing Address List ................................................................................................................................ 2-14 Using One-touch Keys ....................................................................................................................................... 2-15 Registering a New One-touch Key .......................................................................................................... 2-15 Changing/Deleting Registration Contents................................................................................................ 2-16

2-1

Preparation Before Use > Quick Setup Wizard (Fax Setup)

Quick Setup Wizard (Fax Setup) In quick setup mode, a wizard is used to configure the following settings Be sure to complete the settings before using the fax system.

Fax setup items Step 1.Dialing/RX Mode

2.Local FAX Information

3.Sound

4.Rings

5.Output

6.Redial

Setting item

Description

Reference

Dialing Mode(Port 1) Dialing Mode(Port 2)

Select the dialing mode according to the line type.

6-2

Reception Mode

Select the reception mode.

6-17

Auto (DRD)

Select the reception pattern.

6-24

Local FAX Name(Port 1) Local FAX Name(Port 2)

Register the local fax name printed on the fax on the receiving system.

6-4

Local FAX Number(Port 1) Local FAX Number(Port 2)

Local FAX Number is also used to restrict the parties with which fax communication is performed.

6-5

Local FAX ID

Enter the local fax ID. The local fax ID can limit other parties with which you can communicate. Enter the fourdigit local FAX ID number.

6-6

TTI

Select whether or not to print the local fax information on the fax on the receiving system.

6-3

FAX Speaker Volume

Set the volume when pressing [On Hook]. Speaker Volume: Volume of the built-in speaker when the line is connected by pressing [On Hook].

6-14

FAX Monitor Volume

Set the monitor volume. Monitor Volume: Volume of the built-in speaker when the line is connected without pressing [On Hook] such as in memory transmission.

6-14

Job Finish

Sets whether an audible signal is generated when a job is successfully completed.

6-15

Rings(Normal)

Set number of times to let phone ring before answering a call.

6-13

Rings(TAD)

Set number of times to let phone ring before switching to the answering machine.

6-11

Rings(FAX/TEL)

Set number of times to let phone ring before switching the FAX and the phone.

6-13

Media Type

Specify the paper type to be used for print output of the received fax.

6-19

Paper Output (Port 1) Paper Output (Port 2)

Select paper output for the received FAX.

6-45

Reduced RX Size

Reduces the received FAX size before printing if the size is larger than the current paper size.

6-40

Retry Times

Set the number of redials.

6-16

NOTE The settings can be changed in the system menu.

2-2

Preparation Before Use > Quick Setup Wizard (Fax Setup)

Fax setup procedure 1 Press the [System Menu] key. 2 Press [Quick Setup Wizard], [FAX Setup], and then [Next]. Start the wizard. 3 Select the region and press [OK]. FAX - Quick Setup Wizard

1. Dialing/RX Mode 2. Local FAX Information This wizard will help you set the basic settings to use the fax.

3. Sound 4. Rings 5. Output 6. Redial

End

Next 02/02/2013 10:10

Status

Key

Description

End

Exits the wizard.

Previous

Returns to the previous item.

Skip

Advances to the next item without setting the current item.

Next

Advances to the next item.

4 When setup is finished, press [Finish].

2-3

Preparation Before Use > Date and Time Entry

Date and Time Entry Register the date and time of the machine’s built-in clock. Because the FAX delayed transmission is conducted based on the time registered here, be sure to register the correct date and time. IMPORTANT Correct the time displayed on the touch panel of the operation panel regularly. Otherwise, the time displayed may eventually deviate from the current time. 1 Press the [System Menu] key. 2 Press [

], and then [Date/Timer/Energy Saver].

The user authentication screen is displayed. Enter a login user name and password, and press [Login]. The factory default settings for the login user name and password are both ‘Admin’.

3 Press [Change] of Time Zone. 4 Select the region and press [OK]. Date/Timer/Energy Saver - Time Zone Set time zone. Select the location nearest you.

Time Zone -12:00 International Date Line West -11:00 Samoa -11:00 Universal Coordinated Time-11 1/16

-10:00 Hawaii -09:00 Alaska -08:00 Baja California Cancel

OK 02/02/2013 10:10

Status

NOTE Press [

] or [

] to view the next region.

5 Press [Off] or [On] of Summer Time and then press [OK]. NOTE If you select a region that does not utilize summer time, the summer time setting screen will not appear. 6 Press [Change] of Date/Time. 7 Enter the date and time using [+]/[-]. Enter the time by a 24-hour system. Date/Timer/Energy Saver - Date/Time Set the date and time.

2013

10

Year

Hour

02

10

Month

Minute

02

31

Day

Off Second

Cancel

OK 02/02/2013 10:10

Status

8 Press [OK].

2-4

Preparation Before Use > Using the Address Book

Using the Address Book You can select the destination for a fax or i-FAX from the Address Book. You can select [Ext Address Book] to use an LDAP address book. For Extended Address Book, refer to the Embedded Web Server RX User Guide.

Changing the initially displayed address book Set the initially displayed address book to [Machine Address Book] or [Ext Address Book] (LDAP address book). 1 Press the [System Menu] key. 2 Press [ ], [Edit Destination], [Next] of Address Book Defaults, and then [Change] of Address Book Type. Edit Destination - Address Book Type Select the default address book type.

Machine Address Book

Ext Address Book

Cancel

OK 02/02/2013 10:10

Status

3 Select the items that you want to set from [Machine Address Book] or [Ext Address Book], and press [OK].

Registering a New Destination You can register new destinations to the Address Book. There are two registration methods - contact registration; and, group registration for registering several contact registrations as a unit.

NOTE To register an i-FAX address as a contact, refer to Contact Registration (i-FAX) on page 2-9.

Contact Registration (fax) Up to 2,000 destinations can be registered. Destination name, fax number, sub address communication, encryption, transmission start speed, and ECM communication can be registered for each destination. 1 Press the [System Menu] key. 2 Press [ ], [Edit Destination], [Register/Edit] of Address Book, [Add], [Contact], and then [Next].

2-5

Preparation Before Use > Using the Address Book 3 Press [Change] of Address Number. Address: Name

E-mail

SMB

Address Number

:

Name

:

FTP

FAX

i-FAX Change

Auto

Change

Cancel

Back

Register 02/02/2013 10:10

Status

4 Using [+]/[-] or the numeric keys, enter the custom address number (0001 to 2,500). NOTE The address number is the identification number for each destination. You can select a number available from a total of 2,500 numbers for registration - 2,000 numbers for contact registration and 500 numbers for group registration. If "0000" is entered, an unused number will be automatically assigned. 5 Press [OK]. 6 Press [Change] of Name. 7 Enter the destination name to be displayed on the Address Book, and press [OK]. Up to 32 characters can be entered.

NOTE For details on character entry, refer to Character Entry Method on page 11-2. 8 Press [FAX]. Address: Name

E-mail

Pause Sub Address

SMB

FTP

Space

FAX

i-FAX

Backspace Change

:

Encryption Key No. : Off

Change

TX Start Speed

: 33600bps

Change

ECM

: On

Change

Cancel

Back

Save 02/02/2013 10:10

Status

9 Use the numeric keys to enter the number of the receiving system. NOTE Up to 32 digits can be entered as the number of the receiving system. Press [Space] to enter a space. Use [ ] or [ ] to move the cursor. To correct the fax number, press [Backspace] on the touch panel, and delete the digits one by one before reentering the fax number. To delete the number entirely, press the [Clear] key on the operation panel.

2-6

Preparation Before Use > Using the Address Book [Pause] Pressing this key adds about three seconds of waiting time during dialing. For example, when dialing the receiving system on an external line, you can use this method to insert a pause before resuming dialing after you dial a specific number. 10Press [Change] of Sub Address. When you do not use sub address communication, go to step 14. NOTE For details, refer to Sub Address Communication on page 4-38. 11Press [Sub Address] and enter the sub address using the numeric keys. Address: - Sub Address

Sub Address

1234567890

Password Space

Backspace

Set sub address. Enter sub address and password using numeric keys. (Max. 20 digits)

Cancel

OK 02/02/2013 10:10

Status

NOTE You can use up to 20 digits including the numbers from 0 to 9, ‘ (space)’, ‘#’ and ‘*’ characters to enter a sub address. Press [Space] to enter a space. Use [ ] or [ ] to move the cursor. Pressing [Backspace] deletes the character to the left of the cursor. 12Press [Password] and enter the sub address password using the numeric keys. NOTE You can use up to 20 digits including the numbers from 0 to 9, ‘ (space)’, ‘#’ and ‘*’ characters to enter a sub address password. When the machine receives originals, a sub address password is not used. 13Press [OK]. 14Press [Change] of Encryption Key No. If you are not using encryption, go to step 19. 15Press [On], and select Encryption Key No. Address: - Encrypted Transmission

Off

On

Encryption Key No. Key 01 Key 02 1/1

Key 03

Off

Key 04

Encryption Box

Key 05

Cancel

OK 02/02/2013 10:10

Status

2-7

Preparation Before Use > Using the Address Book

NOTE Register the encryption key in advance. For details, refer to Registering an Encryption Key on page 6-36. 16To specify the Encryption Box of the other party, press [Encryption Box], and go to the next step. To print originals in the receiving system, select [Off], press [OK], and go to Step 19.

17Press [On], and enter the destination encryption FAX Box number (four digits) with the numeric keys, and press [OK]. 18Press [OK]. 19If necessary, press [TX Start Speed] and [ECM] to change the settings. Press [Change] of each key to change the settings, and press [OK]. The default TX Start Speed setting is 33,600 bps, and the default ECM setting is ON.

Key

Description

TX Start Speed

To change the transmission start speed, press this key. Select the speed from 33,600 bps, 14,400 bps, and 9,600 bps.

ECM

ECM (error correction mode) prevents distortion of the fax image by automatically resending any parts of the data that were not correctly sent due to the effects of noise on the telephone line during transmission. To change the ECM communication setting, press this key.

20Check if each item has been entered correctly. 21Check if the destination has been set correctly, and press [Register]. The destination is added to the Address Book.

22The one-touch key registration confirmation screen appears. Select [Yes] or [No]. If you selected [Yes], the one-touch key registration screen appears. Go to the next step. If you selected [No], registration ends. 23Select the One-touch key number to which to register the destination, and Press [Next]. 24Select the destination to which to register, and Press [Next]. The destination details can be changed by selecting the destination and pressing [Detail].

25Press [Change] for [Display Name] and [Destination] to change the settings as needed. 26Press [Register]. If the one-touch key has already been registered, the overwrite registration confirmation screen appears. Press [Yes] or [No].

2-8

Preparation Before Use > Using the Address Book

Contact Registration (i-FAX) Up to 2,000 contacts can be registered. Contact name, i-FAX address, transmission mode and the conditions for the destination machine can be registered for each contact. NOTE For details, refer to Internet Faxing (i-FAX) on page 8-1 1 Press the [System Menu] key. 2 Press [ ], [Edit Destination], [Register/Edit] of Address Book, [Add], [Contact], and then [Next]. 3 Press [Change] of Address Number. Address: Name

E-mail

SMB

Address Number

:

Name

:

FTP

FAX

i-FAX Change

Auto

Change

Cancel

Back

Register 02/02/2013 10:10

Status

4 Using [+]/[-] or the numeric keys, enter the custom address number (0001 to 2,500). NOTE The address number is the identification number for each destination. You can select numbers available from a total of 2,500 numbers for registration - 2,000 numbers for contact registration and 500 numbers for group registration. If "0000" is entered, an unused number will be automatically assigned. 5 Press [OK]. 6 Press [Change] of Name. 7 Enter the destination name to be displayed on the Address Book, and press [OK]. Up to 32 characters can be entered.

NOTE For details on character entry, refer to Character Entry Method on page 11-2.

2-9

Preparation Before Use > Using the Address Book 8 Press [i-FAX]. Address: Name

E-mail

SMB

FTP

Simple

Mode

FAX

Via Server

i-FAX

On Change

i-FAX Address

:

Resolution

: 200x200dpi

Compression

: MH

Paper Size

: A4/Letter

Change

Cancel

Back

Save 02/02/2013 10:10

Status

9 Press [Change] of i-FAX Address. 10Enter the destination i-FAX address (E-mail address) and press [OK]. Up to 128 characters can be entered. If the other machine supports Direct SMTP, enter the IP address of the other machine.

NOTE For details on character entry, refer to Character Entry Method on page 11-2. 11Press [

] of Mode and select [Simple] or [Full].

Transmission mode

Description

Simple mode

Transmission confirmation is not sent to the destination machine.

Full mode

Transmission confirmation is sent to the destination machine.

12Press [

] of Via Server and select [On] or [Off].

When this setting is set to [Off], transmission takes place by direct SMTP (not through an e-mail server). When this setting is set to [On], transmission takes place by the currently used i-FAX method (through an e-mail server).

13Press [Change] of Paper Size.

2-10

Preparation Before Use > Using the Address Book 14Specify the destination conditions and press [OK]. Item Resolution

Description Specify the resolutions that can be received by the destination fax machine. If you try to send an i-FAX using a prohibited resolution, it is automatically changed to a permitted resolution and then sent. •

200 × 100 dpi: Permitted (fixed)



200 × 200 dpi: Permitted (fixed)



200 × 400 dpi: Permitted or prohibited



400 × 400 dpi: Permitted or prohibited



600 × 600 dpi: Permitted or prohibited

To permit a resolution setting, press the key for that resolution so that it is highlighted. To prohibit a resolution, press the key again so that it is no longer highlighted. Compression

Select a suitable file format for the destination fax machine. MH, MR, MMR or JBIG

Paper Size

Specify the suitable document size options for the destination fax machine. •

A4/Letter: Permitted (fixed)



B4: Permitted or prohibited



A3/Ledger: Permitted or prohibited

To permit a document size setting, press the key for that size so that it is highlighted. To prohibit a setting, press the key again so that it is no longer highlighted.

15Check if the destination has been set correctly, and press [Register]. The destination is added to the Address Book.

16The one-touch key registration confirmation screen appears. Select [Yes] or [No]. If you selected [Yes], the one-touch key registration screen appears. Go to the next step. If you selected [No], registration ends. 17Select the One-touch key number to which to register the destination, and Press [Next]. 18Select the destination to which to register, and Press [Next]. The destination details can be changed by selecting the destination and pressing [Detail].

19Press [Change] for [Display Name] and [Destination] to change the settings as needed. 20Press [Register]. If the one-touch key has already been registered, the overwrite registration confirmation screen appears. Press [Yes] or [No].

2-11

Preparation Before Use > Using the Address Book

Group Registration You can register several destinations that have been registered to be contacted as a unit. This method is convenient because several destinations can be designated at one time. Up to 500 groups can be registered.

NOTE Group registration requires destinations that have been registered as contact registration. Perform the necessary contact registration in advance. 1 Press the [System Menu] key. 2 Press [ ], [Edit Destination], [Register/Edit] of Address Book, [Add], [Group], and then [Next]. 3 Press [Change] of Address Number. Address: Name

Address Number

Member Change

Auto

Change

Name

Cancel

Back

Register 02/02/2013 10:10

Status

4 Use the numeric keys or [+]/[-] to enter the address number (0001 to 2,500). NOTE The address a number is the identification number for each group. You can select a number available from a total of 2,500 numbers for registration - 2,000 numbers for contact registration and 500 numbers for group registration. If "0000" is entered, an unused number will be automatically assigned. 5 Press [OK].

2-12

Preparation Before Use > Using the Address Book 6 Press [Change] of Name. Use the keyboard to enter.

Limit: 32 characters Input: 0 characters Backspace

1

2 q

3

w a

s z

4 e d

x

Upper-case

5 r

6 t

f c

g v

Lower-case

7 y h

b

8 u j

n

9 i k

m

No./Symbol

0 o

! p

l ,

= [

; .

` ]

\

’ /

@

_

Space Cancel

OK 02/02/2013 10:10

Status

7 Enter the group name to be displayed on the Address Book, and press [OK]. Up to 32 characters can be entered.

NOTE For details on character entry, refer to Character Entry Method on page 11-2. 8 Press [Member]. Address: ABCABC Name

Member

Member: 1dest. Destination

CCC

Detail

0123456789

1/1

Detail

Delete

Add

Cancel

Back

Save 02/02/2013 10:10

Status

9 Press [Add]. 10Select the destination (contact) to be registered to the group. NOTE You can search for destinations by name or address number. 11Press [OK]. 12To add a destination, repeat steps 8 to 11. Check that the destination you selected has been added to the group and press [Register]. The group is added to the Address Book.

13The one-touch key registration confirmation screen appears. Select [Yes] or [No]. If you selected [Yes], the one-touch key registration screen appears. Go to the next step. If you selected [No], registration ends. 14Select the One-touch key number to which to register the destination, and Press [Next]. 15Press [Change] for [Display Name] and [Destination] to change the settings as needed. 16Press [Register]. If the one-touch key has already been registered, the overwrite registration confirmation screen appears. Press [Yes] or [No].

2-13

Preparation Before Use > Using the Address Book

Printing Address List You can print the list of destinations registered in the Address Book. You can sort the list in the order of index or address numbers of the destinations. 1 Press the [System Menu] key. 2 Press [

], [Edit Destination], and then [Next] of List Print.

3 Press [Print] of FAX List (Index) or FAX List (No.). 4 When the printing confirmation screen appears, press [Yes]. The machine prints a list.

FAX Address List (Index)

FAX Address List (No.)

2-14

Preparation Before Use > Using One-touch Keys

Using One-touch Keys With One-touch keys on the [Destination] screen, you can access destinations in the Address Book.

Registering a New One-touch Key You can register the destination (contact or group) in the Address Book to a One-touch key. Up to 1,000 destinations can be registered. 1 Press the [System Menu] key. 2 Press [

], [Edit Destination] and then [Register/Edit] of One-touch Key.

3 Select the One-touch key number to which to register the destination (0001 to 1000). Pressing [Quick No. Search] key or [No.] directly selects the One-touch key number. Edit Destination - One Touch Key Add a One Touch key.

001 AAA

002 BBB

003

004

005

No.

CCC

006

007

008

009

010

011

012

013

014

015

016

017

018

019

020

Add/Edit

Delete 1/50

Detail

Close 02/02/2013 10:10

Status

4 Press [Register/Edit]. 5 Press [Change] in [Display Name] and enter the display name. Up to 24 characters can be entered. If a destination is selected without entering a display name, the selected destination's registered name in the address book will be entered. Press [Change] and change the display name.

6 Press [Change] in [Destination] and select the destination (contact or group) to be registered in the One-touch key from the Address Book. Pressing [Detail] shows the detailed information of the destination you have selected.

NOTE You can rearrange or search for the destination by destination name, group name, or address number. 7 Press [OK]. 8 Press [Register]. The destination is registered to the One-touch key.

2-15

Preparation Before Use > Using One-touch Keys

Changing/Deleting Registration Contents You can change the destination registered to a One-touch key to another destination, or delete the registration contents of the One-touch key.

NOTE When changing the destination information in the Address Book, the information registered to the One-touch key is updated. 1 Press the [System Menu] key. 2 Press [

], [Edit Destination] and then [Register/Edit] of One-touch Key.

3 Select the One-touch key number to edit (0001 to 1000). Pressing [Quick No. Search] key or [No.] selects the One-touch key number by direct input.

4 Change Registration Contents.

When changing the display name 1 Press [Register/Edit]. 2 Press [Change] in [Display Name] and enter the new display name.

When changing the destination to another destination 1 Press [Register/Edit]. 2 Press [Change] of Destination, and select the new destination (contact or group). Press [Change] for the display name and clear the entered name with [Backspace]. When [Change] is pressed for the destination and a new destination is selected, the display name is automatically entered. Pressing [Detail] shows the detailed information of the destination you have selected. NOTE You can rearrange or search for the destinations by destination name, group name, or address number. 3 Press [OK]. 4 Press [Save]. 5 Pressing [Yes] on the change confirmation screen registers the destination to the One-touch key.

When deleting registration contents 1 Press [Delete]. 2 Pressing [Yes] on the deletion confirmation screen deletes the registration contents of the One-touch key.

2-16

3

FAX Operation (Basic)

This chapter explains the following basic operations. [Enter] key and [Quick No. Search] key ............................................................................................................... 3-2 Using the Enter key ................................................................................................................................... 3-2 Using the Quick No. Search key ................................................................................................................ 3-3 Automatic Send.................................................................................................................................................... 3-4 Switching to the FAX Screen ..................................................................................................................... 3-4 Selection of Transmission Method............................................................................................................. 3-4 Placing Originals ........................................................................................................................................ 3-6 Dial the Receiving System ......................................................................................................................... 3-7 Detailed Settings........................................................................................................................................ 3-8 FAX Automatic Reception .................................................................................................................................. 3-14 Reception Method.................................................................................................................................... 3-14 Canceling Communication ................................................................................................................................. 3-16 Cancelling Memory Transmission (while originals are being scanned) ................................................... 3-16 Cancelling Memory Transmission (during communication) ..................................................................... 3-16 Cancelling and Sending Delayed Transmissions (Queued) .................................................................... 3-16 Cancelling Direct Transmission ............................................................................................................... 3-17 Cancelling Transmission (Disconnection of Communication) .................................................................. 3-17 Cancelling Polling or Sub Address Bulletin Board Transmissions ........................................................... 3-18 Cancelling Memory Forwarding ............................................................................................................... 3-18 Selecting a Destination from the Address Book................................................................................................. 3-19 Searching for a Destination ..................................................................................................................... 3-20 Changing/Deleting Registration Contents................................................................................................ 3-21 Selecting a Destination by One-touch Key ........................................................................................................ 3-22 Using the Speed Dial key......................................................................................................................... 3-22 Dialing the Same Receiving System (Redial) .................................................................................................... 3-23 Automatic Redial...................................................................................................................................... 3-23 Manual Redial (Recall) ............................................................................................................................ 3-23 Previewing Images............................................................................................................................................. 3-24 Quick Setup Screen ........................................................................................................................................... 3-26 Functions Available for Registration in the Quick Setup Screen.............................................................. 3-26 Changing Registration ............................................................................................................................. 3-27 Registering Shortcuts......................................................................................................................................... 3-28 Adding Shortcuts...................................................................................................................................... 3-28 Editing and Deleting Shortcuts................................................................................................................. 3-28

3-1

FAX Operation (Basic) > [Enter] key and [Quick No. Search] key

[Enter] key and [Quick No. Search] key This section explains how to use the [Enter] key and [Quick No. Search] key on the operation panel.

Using the [Enter] (

) key

The [Enter] key works in the same way as keys displayed on the touch panel, such as [OK] and [Close]. The Enter symbol ( ) is displayed next to the keys whose operations are carried out by the [Enter] key (e.g. [ OK], [ Close]). The operation of the [Enter] key is explained below using the time and date settings as an example. For details of the procedure, refer to Date and Time Entry on page 2-4. 1 In the Date/Time settings screen, press [+] or [-] to enter the date and time. The Enter ( ) symbol appears on the [OK] on the touch panel, indicating that the [Enter] key performs the same action as [OK]. Date/Timer/Energy Saver - Date/Time Set the date and time.

2013

10

Year

Hour

02

10

Month

Minute

02

31

Day

Off Second

Cancel

OK 02/02/2013 10:10

Status

2 Once you have set the date and time, press the [Enter] (or [OK]) key.

3-2

FAX Operation (Basic) > [Enter] key and [Quick No. Search] key

Using the [Quick No. Search] (

) key

Use the [Quick No. Search] keys to perform an action by simply entering a number directly using the numeric keys. For example, you can specify the speed dial for a transmission destination or recall a stored program by its program number. The [Quick No. Search] key performs the same action as the [No.] displayed on the touch panel. The use of the [Quick No. Search] key is explained below using an example in which a speed dial number is specified and used to select a destination. For more information on speed dialing, refer to Using the Speed Dial key on page 3-22. 1 Press the [Quick No. Search] key (or [No.]) in the basic FAX screen. Destination Enter Destination.

ABCD

FAX No. Entry

Enter One Touch key number Backspace using # keys.

Space

Pause

Address Book

[email protected]

(0001 - 1000) On Hook

Direct

0001 AAA

Chain 0002

BBB 0006

FFF

0003 CCC Cancel

0007 GGG

Destination

Detail

Quick Setup

0009 III

Org./Sending Data Format

Recall 0005

No.

0010

1/100

EEE OK

DDD

0008 HHH

0011 Delete 0004

Check Destinations

JJJ Image Quality

Advanced Setup

Program 02/02/2013 10:10

Status

2 In the number entry screen, use the numeric keys to enter the speed dial number. NOTE If you enter a 4-digit speed dial number, the operation in step 3 can be omitted. The basic send screen appears and the specified destination appears in the destinations list. 3 If you entered speed dial number between 1 and 3 digits long, press the [Enter] key (or [OK]). The specified destination appears in the destination list.

3-3

FAX Operation (Basic) > Automatic Send

Automatic Send General transmission using the numeric keys is explained.

NOTE To send an Internet FAX (i-FAX), refer to i-FAX Transmission on page 8-9.

Switching to the FAX Screen Check that the basic FAX screen is displayed. If the basic FAX screen is not displayed, press [Fax] in the home screen. The screen for FAX appears. Admin

Logout

Select the function.

Status/ Job Cancel

Copy

Send

FAX

Custom Box

Job Box

Removable Memory

FAX Box

Internet Browser

Device Information

Accessibility Screen

Language

System Menu

Help

Program

Message Board

02/02/2013 10:10

Status

Destination Enter Destination. Address Book

001/001 ABCD

[email protected]

FAX No. Entry Backspace

Space

Pause

On Hook

Direct

0001 AAA

Chain 0002

BBB 0006

FFF Destination

CCC 0007

GGG Quick Setup

Status

Detail 0003

0009 III

Org./Sending Data Format

Recall 0005

No.

0010

1/100

EEE

DDD 0008

HHH

Delete 0004

Check Destinations

JJJ Image Quality

Advanced Setup

Program 02/02/2013 10:10

Selection of Transmission Method There are two transmission methods - memory transmission and direct transmission. The default is memory transmission.

Memory Transmission After originals are scanned into memory, the communication starts. Scans all originals into memory, then dials and sends. Memory Transmission (When originals are placed in the document processor): After originals placed in the document processor are scanned and stored in the memory, the receiving system is dialed. This method is very convenient because you can have originals returned to you without waiting for sending of the originals to be completed. It is suitable for sending multiple-page sheet originals. Memory Transmission (When originals are placed on the glass surface): This method is suitable for sending book originals that cannot be placed in the document processor. After originals placed on the glass surface are scanned and stored in the memory, the receiving system is dialed.

3-4

FAX Operation (Basic) > Automatic Send

NOTE When continuous scan is set, you can continue with scanning of a next original after an original on the glass surface has been stored in memory. Every time one page is scanned, you perform an operation to allow continued scanning, and after all the originals have been stored in memory, the receiving system is dialed.

Direct Transmission Dials the receiving system, and after the communication has started, originals are scanned. In direct transmission, you can designate only one destination for one transmission. You cannot use direct transmission when the optional Printed Document Guard Kit is installed. Direct Transmission (When originals are placed in the document processor): After the telephone line has connected with the receiving system, scanning of the originals placed in the document processor starts. When multiple-page originals are placed, each page is scanned after the previous one is sent. Direct Transmission (When originals are placed on the glass surface): This method is suitable for sending book originals that cannot be placed in the document processor. After the telephone line has connected with the receiving system, the originals placed on the glass surface are scanned and sent.

NOTE When continuous scan is set, you can continue with scanning of a next original after an original on the glass surface has been sent. Every time one page is scanned, you perform an operation to allow continued scanning. To select direct transmission, use the following procedure. 1 Press [Advanced Setup], and then [FAX Direct Transmission]. Destination

Sending Image

Original Zoom Send

: A4 : 100% : A4

Zoom

Centering

Border Erase

FAX Delayed Transmission

Continuous Scan

Job Finish Notice

File Name Entry

FAX Direct Transmission

FAX Polling RX

Send and Print

Send and Store

Preview Destination

Quick Setup

Org./Sending Data Format

Image Quality

Advanced Setup

Program 02/02/2013 10:10

Status

2 Press [On].

3-5

FAX Operation (Basic) > Automatic Send 3 Press [OK]. You can also select the transmission method on the basic FAX screen. Destination Enter Destination. Address Book

001/001 ABCD

[email protected]

FAX No. Entry Backspace

Space

Pause

On Hook

Direct

0001 AAA

Chain 0002

BBB 0006

FFF Destination

Detail 0003

CCC 0007

GGG Quick Setup

0009 III

Org./Sending Data Format

Recall 0005

No.

0010

1/100

EEE

DDD 0008

HHH

Delete 0004

Check Destinations

JJJ Image Quality

Advanced Setup

Program 02/02/2013 10:10

Status

In the basic screen for FAX, press [Direct]. This selects the direct transmission method and the keys on the touch panel are highlighted. Press the highlighted [Direct] key to change the transmission method to memory transmission.

Placing Originals

Place the originals on the glass surface or in the document processor. Refer to the machine’s Operation Guide. (5 Working with the Machine > Loading Originals > Placing Originals on the Platen)

3-6

FAX Operation (Basic) > Automatic Send

Dial the Receiving System NOTE You can prohibit direct entry of fax numbers with the numeric keys when faxes are sent. When direct entry is prohibited, faxes can only be sent to destinations stored in the address book or one-touch keys. For details, refer to Prohibiting entry of fax numbers with the numeric keys on page 4-51. 1 Press [FAX No. Entry]. Destination Enter Destination. Address Book

001/001 ABCD

[email protected]

FAX No. Entry Backspace

Space

Pause

On Hook

Direct

0001 AAA

Chain 0002

BBB 0006

FFF Destination

Detail 0003

CCC 0007

GGG Quick Setup

0009 III

Org./Sending Data Format

Recall 0005

No.

0010

1/100

EEE

DDD 0008

HHH

Delete 0004

Check Destinations

JJJ Image Quality

Advanced Setup

Program 02/02/2013 10:10

Status

2 Enter the fax number of the receiving system using the numeric keys. z If Entry Check for New Destination is Off, press [OK] to complete entering the number. z If Entry Check for New Destination is On, press [OK] and you are prompted to confirm the FAX number is correct. Re-enter the same FAX number and press [OK] to complete the entry. For details, refer the machine’s Operation Guide. (8 Setup and Registration (System menu) > Send > Entry Check for New Dest.) To continue entering a new number, press [FAX No. Entry] and repeat the above procedure. To correct the FAX number, press [Edit]. Up to 64 digits can be entered as the fax number of the receiving system. Press [Space] to enter a space. Use [ ] or [ ] to move the cursor. To correct the fax number, press [Backspace] on the touch panel, and delete the digits one by one before reentering the fax number. To delete the number entirely, press the [Clear] key on the operation panel. When

is displayed, you can register entered contents to the Address Book.

When [New Destination Entry] is set to [Prohibit], the numeric keys cannot be used to enter a fax number. For details, refer to Send and Forward on page 4-55.

[Pause] Pressing this key adds about three seconds of waiting time during dialing. For example, when dialing the receiving system on an external line, you can use this method to insert a pause before resuming dialing after you dial a specific number.

3-7

FAX Operation (Basic) > Automatic Send

[On Hook] Press this key to connect to the telephone line. When the FAX number has been entered, the machine starts dialing to the receiving system. After pressing this key, you can dial the number of the receiving system using the numeric keys. For details, refer to Manual Send on page 4-14. Dialing methods without using the numeric keys z Using the Address Book (Refer to 3-19.) z Using One-touch keys (Refer to 3-22.) z Using the Speed Dial key (Refer to 3-22.) z Manual Redial (recall) (Refer to 3-23.)

Detailed Settings Detailed settings allow you to use sub-address, select transmission start speed, ECM, and encryption. These settings must be made in accordance with those of the destination. In addition, you can change the FAX density, image quality, resolution and select the size of originals. Destination

FAX No. Entry - Detail

Sub Address

Change

:

Change

Transmission Start Speed : 33600bps ECM

: On

Change

Encrypted Transmission

: Off

Change Cancel

OK 02/02/2013 10:10

Status

Press [Detail]. Press [Change] in each setting, change the setting, and press [OK]. When you have finished changing settings, press [OK]. Key

Description

Sub Address

To communicate using the sub address, press this key. For details, refer to Sub Address Communication on page 4-38.

Transmission Start Speed

To change the transmission start speed, press this key. Select the speed from 33,600 bps, 14,400 bps, and 9,600 bps.

ECM

ECM (error correction mode) prevents distortion of the fax image by automatically resending any parts of the data that were not correctly sent due to the effects of noise on the telephone line during transmission. To change the ECM communication setting, press this key.

Encrypted Transmission

To send faxes using encryption, press this key. For details, refer to Encryption on page 6-35.

3-8

FAX Operation (Basic) > Automatic Send

Selecting the Density Adjust the density when scanning originals. 1 Press [Color/Image Quality], and then [Density]. You can see a preview of the image to be sent by pressing [Preview]. For details, refer to Previewing Images on page 3-24.

2 Select the density. The density can be selected in 13 levels from -3 (lighter) to +3 (darker). In Quick Setup, the density is in seven levels. To adjust the density in 13 levels, press [More]. Destination

Density

Lighter

Original Zoom Send

: A4 : 100% : A4

-3

Normal

0

-1

-2 -2.5

-1.5

-0.5

Darker

+1 +0.5

+2 +1.5

+3 +2.5

Preview Add Shortcut

Cancel

OK 02/02/2013 10:10

Status

3 Press [OK].

Select of Original Image Select the original image. 1 Press [Image Quality], and then [Original Image]. You can see a preview of the image to be sent by pressing [Preview]. For details, refer to Previewing Images on page 3-24. Destination

Original Image Text+Photo

Select original image type for best results.

Photo

Text

Original Zoom Send

: A4 : 100% : A4

Preview Add Shortcut

Cancel

OK 02/02/2013 10:10

Status

2 Select the original image. z Text + Photo: Suitable for originals containing a mixture of text and photos. z Photo: For enhanced copies of photographs. z Text: Sharply renders pencil text and fine lines. When text is selected, the OCR screen appears. If you need an image quality suitable for OCR software (applications that convert images into text data), press [On]. Otherwise, press [Off]. 3 Press [OK].

3-9

FAX Operation (Basic) > Automatic Send

Selecting the Resolution Select the resolution suitable for sending originals. The default setting is 200 × 100 dpi (Normal). The higher the scan resolution, the clearer the image. However, higher resolution also means longer send times. 1 Press [Image Quality], and then [Scan Resolution]. You can see a preview of the image to be sent by pressing [Preview]. For details, refer to Previewing Images on page 3-24. Destination

FAX TX Resolution Select fineness of scanning resolution. The larger the number, the better the image resolution.

Original Zoom Send

: A4 : 100% : A4

Preview

600x600dpi

400x400dpi Ultra Fine

200x400dpi Super Fine

200x200dpi Fine

Add Shortcut

Cancel

200x100dpi Normal OK 02/02/2013 10:10

Status

2 Select the resolution. z 200 × 100 dpi (Normal): when sending originals with standard size characters Typical character size: 10.5 point (example: Resolution Resolution) z 200 × 200 dpi (Fine): when sending originals with relatively small characters and thin lines Typical character size: 8 point (example: Resolution Resolution) z 200 × 400 dpi (Super Fine): when sending originals with minute characters and lines Typical character size: 6 point (example: Resolution Resolution) z 400 × 400 dpi (Ultra Fine): when sending originals with minute characters and lines more finely Typical character size: 6 point (example: Resolution Resolution) z 600 × 600 dpi (600dpi): when sending originals with minute characters and lines as finely as possible Typical character size: 6 point (example: Resolution Resolution) When you send originals at a resolution of 200 × 400 dpi (Super Fine) or higher, the fax machine on the receiving system needs to be capable of receiving the originals at such image quality. When the receiving system does not have such capability, originals are sent at an image quality of 200 × 200 dpi (Fine).

3 Press [OK].

NOTE The scan resolution must to equal to or higher than the fax resolution. If the fax resolution is higher than the scan resolution, the scan resolution will automatically change to the same setting as the fax resolution.

3-10

FAX Operation (Basic) > Automatic Send

Selecting the original size Set the size of the original to be faxed. 1 Press [Org./Sending Data Format], and then [Original Size]. The original size setting screen appears.

2 Select the original size. Item Standard Sizes 1

How to Select

Detail

Have the size of original detected automatically, or select from the standard sizes.

Metric models: Auto, A3, A4-R, A4, A5, A6, B4, B5-R, B5, B6, Folio and 216x340mm Inch models: Auto, Ledger, Letter-R, Letter, Legal, Statement, Executive and Oficio II

Standard Sizes 2

Select from the standard sizes not included in the Standard Sizes 1.

Metric models: Ledger, Letter-R, Letter, Legal, Statement, Executive, Oficio II, 8K, 16K-R and 16K Inch models: A3, A4-R, A4, A5, A6, B4, B5-R, B5, B6, Folio, 8K, 16K-R, 16K and 216x340mm

Others

Select from envelope, postcard or the custom sized originals.

Hagaki, Oufuku Hagaki

Size Entry

Enter the size not included in the standard sizes 1 and 2*.

Inch models Horizontal: 2 to 17" (in 0.01" increments), Vertical: 2 to 11.69" (in 0.01" increments) Metric models Horizontal: 50 to 432 mm (in 1 mm increments), Vertical: 50 to 297 mm (in 1 mm increments)

*

The input units can be changed in the System menu. Refer to the machine’s Operation Guide.

3 Press [OK].

3-11

FAX Operation (Basic) > Automatic Send

Send Start 1 Press the [Start] key. Transmission begins.

NOTE When On is selected in Dest. Check before Send, a destination confirmation screen is displayed when you press the [Start] key. For details, refer to Confirmation Screen of Destinations on page 5-12.

Checking the Send Status 1 Press the [Status/Job Cancel] key. Status Scheduled Job

Status Job Type Job No.

Accepted Time Type

438

Log

All

14:47

Destination

User Name

Status

InProcess

0123456789

1/1

Cancel

Priority Override

Printing Jobs

Detail

Sending Jobs

Storing Jobs

Device/ Communicate

Paper/ Supplies

Close 02/02/2013 10:10

Status

2 Press [Sending Jobs]. The list of accepted time, destination, and status are displayed for each job. Status Scheduled Job

Status Job Type Job No.

Log

All

Accepted Time Type

User Name

Destination

Status

438

14:47

0123456789

InProcess

439

14:50

0123456779

Waiting 1/1

Cancel

Priority Override

Printing Jobs

Sending Jobs

Detail

Storing Jobs

Device/ Communication

Paper/Supplies

Close 02/02/2013 10:10

Status

To send a job by priority override that is waiting, select the job and press [Priority Override] in the Sending Jobs screen, and press [Yes].

NOTE If there is a fax transmission job that is in progress, transmission of the priority override fax job will start after the job in progress is finished.

3-12

FAX Operation (Basic) > Automatic Send

Status Scheduled Job

Status Job Type Job No.

438

Log

All

Accepted Time Type

14:47

Destination

User Name

Status

InProcess

0123456789

1/1

Cancel

Priority Override

Printing Jobs

Sending Jobs

Detail

Storing Jobs

Device/ Communicate

Status

Paper/ Supplies

Close 02/02/2013 10:10

To cancel the Transmission, on the Sending Jobs screen above, select the job, and press [Cancel]. When the cancel confirmation screen appears, press [Yes].

NOTE Pressing the [Stop] key on the operation panel while originals are being scanned cancels the transmission. Even if transmission is canceled, there is a possibility that pages scanned prior to cancelation were sent to the receiving party. Check with the receiving party to see if pages were accidentally sent.

3-13

FAX Operation (Basic) > FAX Automatic Reception

FAX Automatic Reception When using this machine as a FAX-dedicated machine that does not receive telephone calls, set the machine to FAXdedicated reception. No special operation is required when receiving faxes.

NOTE When you are receiving DRD service from a telephone company, change the reception method to [Auto (DRD)]. For details, refer to DRD Reception on page 6-24.

Reception Method This machine allows the following five reception methods. •

Auto (Normal)



Auto (FAX/TEL) (Refer to 6-9.)



Auto (TAD) (Refer to 6-11.)



Auto (DRD) (Refer to 6-24.)



Manual (Refer to 4-15.)

Checking and Changing the Reception Method 1 Press the [System Menu] key. 2 Press [FAX], [Next] of Reception, [Next] of FAX, and then [Change] of RX Setting. 3 Select [Auto (Normal)]. 4 Press [OK].

Reception Starts 1 When a fax comes in, the [Processing] indicator blinks and reception automatically begins. NOTE When a telephone (commercially available) is connected to the machine, reception starts after the telephone rings. You can change the number of times the ringing tone rings. (Refer to Rings on page 6-13.) To cancel the reception, refer to Cancelling Transmission (Disconnection of Communication) on page 3-17.

3-14

FAX Operation (Basic) > FAX Automatic Reception Memory Reception When the machine cannot print a fax due to paper running out or a paper jams, it temporarily stores originals that have been sent in the image memory. When the machine returns to the printable state, printing starts. The number of pages that can be stored depends on the pages. As a general guideline, about 700 or more A4 size pages at normal resolution can be stored. During memory reception, FAX Reception Printing Jobs are displayed on Printing Jobs of the Status screen. To print the received originals, supply paper or remove jammed paper. NOTE For the Status screen, refer to the machine’s Advanced Operation Guide.

Reception Print 2 Received faxes are output to the tray with the printed side facing down. Paper can also be placed in the multi-purpose tray to print a fax. The multi-purpose tray can be used to print faxes on paper sizes and types that cannot be loaded in the cassette. For the setting for printing faxes on paper in the multi-purpose tray, refer to MP Tray Paper Output on page 6-21. For paper types that can be placed in the multi-purpose tray, refer to Media Type for Print Output on page 6-19.

IMPORTANT The output tray and number of sheets that can be held vary by model. Refer to the machine’s Operation Guide. When the number of sheets to be printed exceeds the number of sheets that can be held, remove all the paper on the tray. Even if the machine is not capable of printing due to paper running out or a paper jam, it can still receive faxes (memory reception).

3-15

FAX Operation (Basic) > Canceling Communication

Canceling Communication The method for cancelling communication with this machine differs depending on the transmission method (memory transmission or direct transmission) and communication form. Methods of cancelling in various cases are explained here.

Cancelling Memory Transmission (while originals are being scanned) During memory transmission, to cancel scanning while originals are being scanned, press the [Stop] key on the operation panel, or press [Cancel] on the touch panel. Scanning of originals is canceled, and the originals are ejected. When originals remain in the document processor, take them out from the original output table.

Cancelling Memory Transmission (during communication) During memory transmission, to cancel communication after it has started following the completed scanning of originals, use the following procedure.

NOTE You can cancel transmission by disconnecting the telephone line. For details, refer to Cancelling Transmission (Disconnection of Communication) on page 3-17. Even if transmission is canceled, there is a possibility that pages scanned prior to cancelation were sent to the receiving party. Check with the receiving party to see if pages were accidentally sent. 1 Press the [Status/Job Cancel] key. 2 Press [Sending Jobs]. 3 Select the job you want to cancel, and press [Cancel]. When the cancel confirmation screen appears, press [Yes]. Communication is canceled. Status Scheduled Job

Status Job Type Job No.

438

Log

All

Accepted Time Type

14:47

Destination

User Name

Status

InProcess

0123456789

1/1

Cancel

Printing Jobs

Priority Override Sending Jobs

Detail

Storing Jobs

Device/ Communicate

Status

Paper/ Supplies

Close 02/02/2013 10:10

Cancelling and Sending Delayed Transmissions (Queued) To cancel delayed transmissions that are queued, or to send delayed transmissions immediately rather than waiting for the specified time, use the procedure below. 1 Press the [Status/Job Cancel] key. 2 Press [Sending Jobs], and then [Scheduled Job].

3-16

FAX Operation (Basic) > Canceling Communication 3 To cancel a delayed transmission, select the job to be cancelled and press [Cancel]. When the cancel confirmation screen appears, press [Yes]. Transmission is canceled. Status Status

Scheduled Job

Job No. Accepted Time Type 0007

9:30

Destination

Log

User Name

Start Time

A OFFICE

12:00

1/1

Cancel

Printing Jobs

Detail

Start Now

Sending Jobs

Storing Jobs

Device/ Communicate

Paper/ Supplies

Status

Close 02/02/2013 10:10

To send delayed transmission immediately, select the job to be sent and press [Start Now]. When the send confirmation screen appears, press [Yes]. Transmission begins.

Cancelling Direct Transmission During direct transmission, to cancel communication during transmission, press the [Stop] key on the operation panel or [Cancel] on the touch panel. The originals that have been scanned are ejected, and the screen returns to the send default screen. When originals remain in the document processor, take them out. NOTE Even if transmission is canceled, there is a possibility that pages scanned prior to cancelation were sent to the receiving party. Check with the receiving party to see if pages were accidentally sent.

Cancelling Transmission (Disconnection of Communication) When you cancel sending or receiving by disconnecting the telephone line during communication, use the following procedure. NOTE When 2 optional FAX Kits (Dual FAX option) are installed, disconnect the line currently being used for communication. Even if transmission is canceled, there is a possibility that pages scanned prior to cancelation were sent to the receiving party. Check with the receiving party to see if pages were accidentally sent. 1 Press the [Status/Job Cancel] key. 2 Press [Device/Communication]. 3 Press [Line Off] of FAX Port 1 or FAX Port 2 (option). When the cancel confirmation screen appears, press [Yes]. The line in transmission is disconnected. Status Scanner

Hard Disk

Ready.

Overwriting...

Printer Ready. Removable Memory / Format

Remove FAX Port 2

FAX Port 1 Dialing... Line Off FAX Printing Jobs

Receiving... Manual RX

Line Off i-FAX

Log Sending Jobs

Storing Jobs

Device/ Communicate

Paper/ Supplies

Check New FAX Close 02/02/2013 10:10

Status

3-17

FAX Operation (Basic) > Canceling Communication

Cancelling Polling or Sub Address Bulletin Board Transmissions To cancel a polling or sub address bulletin board transmission, delete the polling transmission original saved in the polling box. For information on how to delete the saved original, refer to Deleting Originals in a Polling Box on page 4-48.

Cancelling Memory Forwarding To cancel memory forwarding, break the connection and then cancel forwarding. For the cancelation procedure, refer to Cancelling Transmission (Disconnection of Communication) on page 3-17.

3-18

FAX Operation (Basic) > Selecting a Destination from the Address Book

Selecting a Destination from the Address Book Select a destination registered in the Address Book.

NOTE You can set the machine up so that the address book screen appears when you press the [Send] key. For details, refer to the Operation Guide for the machine. (8 Setup and Registration (System menu) > Send > Default Screen) 1 Press [Address Book] on the basic FAX screen. Destination Enter Destination. Address Book

001/001 ABCD

[email protected]

FAX No. Entry Backspace

Space

Pause

On Hook

Direct

0001 AAA

Chain

BBB 0006

FFF

Detail

0002

0003 CCC

0007 GGG

Destination

Recall

0009

HHH

III Org./Sending Data Format

0005

No.

0010

1/100

EEE

DDD 0008

Quick Setup

Delete 0004

Check Destinations

JJJ Image Quality

Advanced Setup

Program 02/02/2013 10:10

Status

2 Select the destination from the list. You can select several destinations. The checkbox of the destination selected is checked. To use an LDAP address book, select [Ext Address Book] in the [Addr Book] pull-down menu.

NOTE To cancel the selection, press the checkbox to erase the checkmark. For Extended Address Book, refer to the Embedded Web Server RX User Guide. Address Book Addr Book Dest.

ABC

No.

Address Book Type

Detail

0001

A OFFICE

1234567890

0002

B OFFICE

1234568907

0003

C OFFICE

1234569078

0004

D OFFICE

1234568790

0005

E OFFICE

1234568860

DEF

GHI

JKL

MNO

Name

Sort

Name

PQRS TUV

WXYZ

Search(Name) Search(No.) 1/2

Add/Edit Address Book Detail

0-9

Group

FAX Cancel

OK 02/02/2013 10:10

Status

3-19

FAX Operation (Basic) > Selecting a Destination from the Address Book 3 Press [OK]. The destination you have selected is registered in the destination list. Destination Enter Destination. OFFICE

Address Book

001/001

ABCD

[email protected] OK Backspace

Space

Pause

On Hook

Direct

0001 AAA

Chain

0003

BBB

FFF

Detail

0002

0006

CCC 0008

GGG

HHH

Quick Setup

Delete 0004

0009 III

Org./Sending Data Format

Recall 0005

No.

0010

1/100

Check Destinations

EEE

DDD

0007

Destination

FAX No. Entry

JJJ Image Quality

Advanced Setup

Program 02/02/2013 10:10

Status

NOTE To delete the destination that has been registered, select the destination, and press [Delete]. You can also change the default Sort order. For details, refer to the Operation Guide for the machine. (8 Setup and Registration (System menu) > Edit Destination > Address Book Defaults > Sort)

Searching for a Destination You can search for a destination registered in the Address Book, and further refine your search if necessary. Address Book Addr Book Dest.

4 3

ABC

No.

Address Book Type

Detail

0001

A OFFICE

1234567890

0002

B OFFICE

1234568907

0003

C OFFICE

1234569078

0004

D OFFICE

1234568790

0005

E OFFICE

1234568860

DEF

GHI

Name

Sort

Name

JKL

MNO

PQRS TUV

WXYZ

Search(Name) Search(No.) 1/2

Add/Edit Address Book Detail

0-9

Group

FAX

Cancel

OK 02/02/2013 10:10

Status

Keys used

1 2

Search method

Search words, etc.

1

Search (Name)

Search by the registered name.

2

Search (No.)

Search by the registered address number.

3

Destination type search refinement

Refine your search by using the type of destination registered (FAX and group) You can set this function up so that destination types are selected when the address book is displayed. For details, refer to the Operation Guide for the machine. (8 Setup and Registration (System menu) > Edit Destination > Address Book Defaults > Narrow Down)

4

Capital letter search refinement

Refine your search by the capital letters of the registered name.

3-20

FAX Operation (Basic) > Selecting a Destination from the Address Book

Changing/Deleting Registration Contents You can change or delete the contents of destinations (contact) or groups.

When editing contents 1 Press the [System Menu] key. 2 Press [

], [Edit Destination] and then [Add/Edit] of Address Book.

3 Select the destination or group to edit. 4 Press [Detail]. 5 Edit the destination of a contact registration or a group. When editing the destination of a contact registration Change Address Number, Name, the fax number of the destination, and the send details setting. For details, refer to steps 3 to 21 in Contact Registration (fax) or steps 3 to 16 in Contact Registration (i-FAX). When editing a group 1 Change Address Number and Name. For details, refer to Group Registration steps 3 to 7. 2 Press [Member]. 3 To add a contact to a group, press [Add]. Refer to steps 10 and 11 in Group Registration for information how to add contacts. To remove a contact from a group, select the contact to be removed and press [Delete]. Press [Yes] in the confirmation screen to remove the contact. You can view detailed information on the selected contact by pressing [Detail]. 6 Press [Register]. When the change confirmation screen appears, press [Yes].

When deleting contents 1 Press the [System Menu] key. 2 Press [

], [Edit Destination] and then [Add/Edit] of Address Book.

3 Select the destination or group to delete. 4 Press [Delete]. When the change confirmation screen appears, press [Yes].

3-21

FAX Operation (Basic) > Selecting a Destination by One-touch Key

Selecting a Destination by One-touch Key Select a destination by a One-touch key. Destination

Pause

Address Book

001/001

ABCD

[email protected]

FAX No. Entry Backspace

Space

Pause

On Hook

Direct

0001 AAA

Chain 0002

BBB 0006

FFF

CCC 0007

Recall

0009 III

Org./Sending Data Format

0005

No.

0010

1/100

EEE

DDD

HHH

Quick Setup

Delete 0004

0008

GGG

Destination

Detail 0003

Check Destinations

JJJ Image Quality

Advanced Setup

Program 02/02/2013 10:10

Status

On the [Destination] screen, press the One-touch key to which the destination is registered. NOTE When the One-touch key for the destination is not displayed on the touch panel, press [ next/previous One-touch keys are displayed.

]/[

] on the right side. The

Using the Speed Dial key You can designate a four-digit (0001 to 1000) One-touch key number (speed dial) to select the destination.

NOTE For details, refer to Using One-touch Keys on page 2-15. Press [Quick No. Search] key or [No.] in the [Destination] screen, enter one-touch key number in the number entry screen using the numeric keys, and then press [OK]. Destination Enter Destination. Address Book

001/001 ABCD

[email protected]

FAX No. Entry Backspace

Space

Pause

On Hook

Direct

0001 AAA

Chain 0002

BBB 0006

FFF Destination

Detail 0003

CCC 0007

GGG Quick Setup

0009 III

Org./Sending Data Format

Recall 0005

No.

0010

1/100

EEE

DDD 0008

HHH

Delete 0004

Check Destinations

JJJ Image Quality

Advanced Setup

Program 02/02/2013 10:10

Status

NOTE When entering a one, two, or three digits One-touch key number, you don't need to enter zero (0) at the beginning. (For example, you can enter as 1 for One-touch key number 1.)

3-22

FAX Operation (Basic) > Dialing the Same Receiving System (Redial)

Dialing the Same Receiving System (Redial) Redial is a function allowing you to dial the last entered number once again. When [Recall] is set to [Prohibited] in the system menu, you cannot use Redial. For details, refer to the Operation Guide for the machine. (8 Setup and Registration (System menu) > Send > Recall)

Automatic Redial This function automatically redials a receiving system that does not respond when you try to send fax. No particular setting is required for automatic redial. Because the machine redials repeatedly at a regular interval, you do not need to worry even when the communication by the receiving system is prolonged.

NOTE When using direct transmission, the machine does not automatically redial. You can change the number of automatic redials from between 0 and 14. For details, refer to Retry Times on page 6-16. You cannot send delayed transmission immediately while the machine is waiting for redial.

Manual Redial (Recall) Use this when the receiving system does not respond when you have tried to send a fax. When you want to send the fax to the same receiving system, press [Recall], and you can call the receiving system you dialed on the destination list. 1 Press [Recall]. The receiving system you dialed is displayed on the destination list. Destination Enter Destination. Address Book

001/001 ABCD

[email protected]

FAX No. Entry Backspace

Space

Pause

On Hook

Direct

0001 AAA

Chain 0002

BBB 0006

FFF

CCC 0007

GGG

Destination

Detail 0003

Quick Setup

Delete 0004

HHH

0009 III

Org./Sending Data Format

No.

0010

1/100

EEE

DDD 0008

Recall 0005

Check Destinations

JJJ Image Quality

Advanced Setup

Program 02/02/2013 10:10

Status

NOTE When the last transmission included multi-address transmissions and computers and e-mail destinations, they are also displayed. If necessary, add or delete the receiving system. 2 Press the [Start] key. The transmission will start.

NOTE When On is selected in Dest. Check before Send, a destination confirmation screen is displayed when you press the [Start] key. For details, refer to Confirmation Screen of Destinations on page 5-12. Recall information is canceled in the following conditions. • When you turn the power off • When you send a next fax (new recall information is registered) • When you log out

3-23

FAX Operation (Basic) > Previewing Images

Previewing Images You can display a preview image of a scanned original on the panel to check the image to be sent. 1 Prepare to send the image as described in Automatic Send on page 3-4. 2 Press [Preview] on the left side of the [Quick Setup], [Type of Original/Transmission], [Image Quality] or [Advanced Setup] screen. Destination

Sending Image

Original Zoom Send

: A4 : 100% : A4

Zoom

Centering

Border Erase

FAX Delayed Transmission

Continuous Scan

Job Finish Notice

File Name Entry

FAX Direct Transmission

FAX Polling RX

Send and Print

Send and Store

Preview Destination

Quick Setup

Org./Sending Data Format

Image Quality

Advanced Setup

In magnified view, you can move the range of display. Preview:

Program 02/02/2013 10:10

Status

Zoom out.

Zoom in.

2007040410574501 No.

Size

: A4

Resol.

: 300x300dpi 1/6

In multiple-page documents, you can change pages by entering the desired page number. In multiple-page documents, you can use these buttons to change pages.

Close 02/02/2013 10:10

Status

The machine scans the original and displays a preview image.

Using the Preview Screen When the Preview screen is displayed, you can do the following by moving the finger that is touching the touch panel. Function

Description

Drag

With the finger touching the touch panel, slide the finger to move the position of the displayed preview.

Pinch in Pinch out

With two fingers touching the touch panel, widen or tighten the space between the two fingers to zoom in and out on the view.

3-24

FAX Operation (Basic) > Previewing Images

NOTE If the transmission functions below are modified, the results are applied in the preview image. For more information on the transmission functions, refer to Automatic Send on page 3-4 or FAX Operation (Advanced) on page 4-1. •

Scan Resolution



Zoom



Scan Density



Original Orientation



Original Size Selection



Selection of Image Quality



Sending Size Selection



Border Erase

If you have placed a multiple-page original in the document processor, the machine scans all the originals but only the first page is previewed. [Detail] can be pressed to view all preview images. Press [ ] to move through the preview images in the order they were scanned. You cannot change the transmission functions while the preview image is displayed. • To change any of the transmission functions, press the [Stop] key or press [Cancel]. The preview image disappears and the destination is cancelled. To see the preview again, make the transmission function changes and select the destination. 1 Press the [Start] key to send the fax. Transmission begins.

NOTE When On is selected in Destination Check before Send, a destination confirmation screen is displayed when you press the [Start] key. For details, refer to the Operation Guide for the machine. (8 Setup and Registration (System menu) > Send > Dest. Check before Send) To see a preview image when you are using the document processor, place the originals in the document processor again. A document stored in a polling box for polling transmission can be previewed in the same way. For more information on polling transmissions, refer to Using Polling Transmission on page 4-44. You cannot preview images in the following situations: • When you are using Mixed Sized Originals mode • During a direct transmission • During polling reception • When On is selected in the Long Original setting

3-25

FAX Operation (Basic) > Quick Setup Screen

Quick Setup Screen To display the Quick Setup Screen, which shows frequently used fax send settings, press [Quick Setup] in the fax base screen. Destination

Destination

Sending Image

Shortcut 1

0123456789 1/1

Shortcut 2 Shortcut 3

200x100dpi Normal

A4

Original Zoom Send

: A4 : 100% : A4 Preview

Destination

Off

Quick Setup

Shortcut 5 Text+Photo

Continuous Scan

2-sided/Book Original Org./Sending Data Format

Shortcut 4

Density

FAX TX Resolution

Original Size 1-sided

Normal 0

Image Quality

Original Image Advanced Setup

Shortcut 6 Program 02/02/2013 10:10

Status

NOTE The settings that can be configured in the Quick Setup Screen are basic settings. To configure advanced settings, use the [Org./Sending Data Format], [Image Quality], and [Advanced Setup] screens.

Functions Available for Registration in the Quick Setup Screen Default registrations and the functions available for registration are as follows. Default Registration 1: Original Size 2: FAX TX Resolution 3: Density 4: 2-sided/Book Original 5: Continuous Scan 6: Original Image

Functions Available for Registration Original Size 2-sided/Book Original Sending Size Original Orientation Density Original Image FAX TX Resolution Zoom Continuous Scan

3-26

FAX Operation (Basic) > Quick Setup Screen

Changing Registration The following procedure is one example for replacing the registration of Density with Zoom in the Quick Setup Screen for faxing. Destination

Destination

Sending Image

Shortcut 1

0123456789 1/1

Shortcut 2 Shortcut 3

200x100dpi Normal

A4

Original Zoom Send

1-sided

Preview Destination

Off

Quick Setup

Shortcut 5 Text+Photo

Continuous Scan

2-sided/Book Original Org./Sending Data Format

Shortcut 4

Density

FAX TX Resolution

Original Size

: A4 : 100% : A4

Normal 0

Original Image

Image Quality

Advanced Setup

Shortcut 6 Program 02/02/2013 10:10

Status

1 Press the [System Menu] key. 2 Press [FAX], [Next] of Quick Setup Registration, and then [Change] of Zoom. 3 Press [Key 3] here as the key to set replacement location. FAX - Zoom Add Zoom to the Quick Setup screen.

Off Key 1

Key 2

Key 3

Key 4

Key 5

Key 6

Cancel

OK 02/02/2013 10:10

Status

4 Press [OK]. A confirmation screen appears. Press [Yes]. The Zoom Quality function will be Key 3 newly registered. Destination

Destination

Sending Image

Shortcut 1

0123456789 1/1

Shortcut 2 Shortcut 3

200x100dpi Normal

A4

Original Zoom Send

: A4 : 100% : A4 Preview

Destination

Off

Quick Setup

Shortcut 5 Text+Photo

Continuous Scan

2-sided/Book Original Org./Sending Data Format

Shortcut 4

Zoom

FAX TX Resolution

Original Size 1-sided

Normal 0

Image Quality

Original Image Advanced Setup

Shortcut 6 Program 02/02/2013 10:10

Status

3-27

FAX Operation (Basic) > Registering Shortcuts

Registering Shortcuts Add shortcuts in the Quick Setup screen for easy access to the frequently used functions. Settings can also be registered for the selected function. A function name linked to a registered shortcut can be changed as necessary. You can register up to 6 shortcuts. Destination

Destination

Sending Image

Shortcut 1

0123456789 Shortcut 2

1/1

Shortcut 3 200x100dpi Normal

A4

Original Zoom Send

1-sided

Preview Destination

Off

Quick Setup

Shortcut 5 Text+Photo

Continuous Scan

2-sided/Book Original

Shortcut 4

Density

FAX TX Resolution

Original Size

: A4 : 100% : A4

Normal 0

Org./Sending Data Format

Shortcut 6

Original Image

Image Quality

Advanced Setup

Program 02/02/2013 10:10

Status

Adding Shortcuts Shortcut registration is performed in the setup screen of each function. Shortcuts can be registered for all functions in which [Add Shortcut] appears on the screen. Use the procedure below to register a shortcut. 1 After making the desired settings in the setup screen of each function, press [Add Shortcut]. Destination

Density

Lighter

Original Zoom Send

: A4 : 100% : A4

-3

Normal

-2.5

0

-1

-2 -1.5

-0.5

Darker

+1 +0.5

+2 +1.5

+3 +2.5

Preview Add Shortcut

Cancel

OK 02/02/2013 10:10

Status

2 Press the keys corresponding to the shortcut number (01 to 06) to register. NOTE If you select a shortcut number already registered, the currently registered shortcut can be replaced with a new one. 3 Enter the shortcut name and press [Save] to add the shortcut.

Editing and Deleting Shortcuts Follow the steps shown below to change a shortcut number/name or delete a shortcut. 1 In the setup screen of each function, press [Add Shortcut] in the bottom of the screen. 2 Press [Edit] and press the keys corresponding to the shortcut number (01 to 06) to change or delete. 3 To edit a shortcut, press [Change] to change the shortcut button number and name and press [OK] and then [Save]. Choose [Yes] in the confirmation screen to change the shortcut. To delete the shortcut, press [Delete this Shortcut]. Choose [Yes] in the confirmation screen to delete the shortcut.

3-28

4

FAX Operation (Advanced)

This chapter explains the method to effectively use FAX. Long Originals...................................................................................................................................................... 4-2 Delayed Transmission.......................................................................................................................................... 4-3 Batch Transmission Function..................................................................................................................... 4-3 Changing/Deleting Delayed Transmission................................................................................................. 4-5 Broadcast Transmission....................................................................................................................................... 4-7 Sending using FAX Address ...................................................................................................................... 4-7 Sending using I-FAX Address .................................................................................................................... 4-8 Standby Transmission........................................................................................................................................ 4-10 Interrupt Send .....................................................................................................................................................4-11 Chain Dial .......................................................................................................................................................... 4-12 Manual Send ...................................................................................................................................................... 4-14 Using after Confirming the Connection to the Receiving System ............................................................ 4-14 Using a Telephone to Send...................................................................................................................... 4-14 Manual Reception .............................................................................................................................................. 4-15 Using the Telephone to Receive .............................................................................................................. 4-15 Remote Switch Function .................................................................................................................................... 4-16 How to Register Remote Switch Dial ....................................................................................................... 4-16 Using the Remote Switch Dial ................................................................................................................. 4-16 Printing/Sending Received Faxes by Requirements (Memory Forwarding) ...................................................... 4-17 Type of Forwarding Destination and Requirements for Forwarding......................................................... 4-17 Use Rule for All Receptions ..................................................................................................................... 4-19 Use Rule for Specific RX ......................................................................................................................... 4-21 Changing/Deleting Requirements for Forwarding.................................................................................... 4-25 Forwarding Detail Settings....................................................................................................................... 4-26 Settings for Forwarding from Embedded Web Server RX (RX/Forward Requirements) ........................ 4-29 FAX Box Function .............................................................................................................................................. 4-32 FAX Box ................................................................................................................................................... 4-32 Registering a FAX Box............................................................................................................................. 4-32 Changing/Deleting a FAX Box ................................................................................................................. 4-34 Printing Originals from a FAX Box ........................................................................................................... 4-34 Deleting Originals from a FAX Box .......................................................................................................... 4-35 Checking Details and Renaming Files ..................................................................................................... 4-36 Previewing Images .................................................................................................................................. 4-36 Printing a FAX Box List ............................................................................................................................ 4-37 Sub Address Communication ............................................................................................................................ 4-38 Sub Address Communication .................................................................................................................. 4-38 Sub Address Transmission ...................................................................................................................... 4-38 Sub Address Reception ........................................................................................................................... 4-40 Program Dial ...................................................................................................................................................... 4-41 Registering Programs .............................................................................................................................. 4-41 Changing/Deleting Registration Contents................................................................................................ 4-41 Using Program Dial.................................................................................................................................. 4-42 Polling Communication ...................................................................................................................................... 4-43 Polling Transmission................................................................................................................................ 4-43 Polling Reception ..................................................................................................................................... 4-46 Printing from a Polling Box ...................................................................................................................... 4-48 Deleting Originals in a Polling Box........................................................................................................... 4-48 Checking Details and Renaming Files ..................................................................................................... 4-49 Previewing Images .................................................................................................................................. 4-50 Prohibiting entry of fax numbers with the numeric keys..................................................................................... 4-51 Account Management ........................................................................................................................................ 4-52 Other Convenient Functions .............................................................................................................................. 4-56

4-1

FAX Operation (Advanced) > Long Originals

Long Originals Use the document processor to scan long originals (originals that are longer in the paper feeding direction).

NOTE Only a single side of a long original cannot be scanned. Originals of up to 1,600 mm/63" long can be scanned. 1 Press [Fax] in the home screen. 2 Place the originals in the document processor. 3 Press [Original/Sending Data Format], and then [Long Original]. 4 To scan long originals, press [On], and to scan standard size originals, press [Off]. 5 Press [OK]. 6 Set the destination, and press the [Start] key. Transmission begins.

NOTE When On is selected in Destination Check before Send, a destination confirmation screen is displayed when you press the [Start] key. For details, refer to Confirmation Screen of Destinations on page 5-12.

4-2

FAX Operation (Advanced) > Delayed Transmission

Delayed Transmission When you have set a transmission start time, this function automatically sends originals at the preset time. You can use delayed transmission together with the broadcast transmission function, etc. The method for sending originals to one destination after setting the start time is explained here. IMPORTANT If the current time displayed on the touch panel is not correct, you cannot send originals correctly at the preset time. In this case, adjust the time. For details, refer to Date and Time Entry on page 2-4.

NOTE You cannot select direct transmission. Set the time from between 00:00 and 23:59 in one-minute increments. Together with standby transmission and interrupt send, you can set up to 200 destinations for delayed transmission. When two or more delayed transmissions are set for the same time, the transmissions will take place in the order they were set. However, transmissions to the same destination will take place together, regardless of the setting order. You can cancel a delayed transmission any time before the specified transmission time. You can also send a delayed transmission before the specified time. (Refer to Cancelling and Sending Delayed Transmissions (Queued) on page 3-16.) You can change destinations of a delayed transmission any time before the specified transmission time. (Refer to Changing/Deleting Delayed Transmission on page 4-5.) If you use delayed transmission when sending documents stored in the Custom Box by fax, you cannot move documents until sending is finished. For details on using Custom Boxes, refer to the machine’s Operation Guide.

Batch Transmission Function When fax originals to be sent to the same destination are set to the same transmission start time with delayed transmission, you can send up to 10 groups of originals using batch transmission. This function prevents repeated communication to the same destination and reduces the communication cost.

NOTE You cannot send originals as a batch transmission in the case of direct transmission. If the destinations include both numbers entered with the numeric keys and One-touch keys, batch transmission is not possible. In the case of broadcast transmission, when you have set two or more groups of originals to the same transmission start time, and each group includes the same receiving system fax number, you cannot send the originals as a batch transmission. When the transmission start time has come, and there are fax originals waiting for redial to the same receiving system, the waiting originals are also sent together as a batch transmission. When job accounting is ON, only the originals with the same account ID set using delayed transmission are sent as a batch transmission. 1 Press [Fax] in the home screen. 2 Place the originals. 3 Press [Advanced Setup], and then [FAX Delayed Transmission].

4-3

FAX Operation (Advanced) > Delayed Transmission

Destination Enter Destination. FAX Delayed Transmission Off

Start Time

00

00

On # Keys

Original Zoom Send

# Keys

: A4 : 100% : A4

Preview Add Shortcut

Cancel

OK 02/02/2013 10:10

Status

4 Press [On] and use [+]/[-] to enter the transmission start time. NOTE You can also press [# Keys] and use the numeric keys to enter the transmission start time. 5 Press [OK]. 6 Set the destination, and press the [Start] key. Originals are scanned, and transmission begins at the preset time.

NOTE When On is selected in Destination Check before Send, a destination confirmation screen is displayed when you press the [Start] key. For details, refer to Confirmation Screen of Destinations on page 5-12.

4-4

FAX Operation (Advanced) > Delayed Transmission

Changing/Deleting Delayed Transmission You can change or delete the destinations of delayed transmission.

NOTE For cancelling memory transmission or sending a scheduled job immediately, refer to Cancelling Memory Transmission (during communication) on page 3-16. Use the procedure below to check a job's information. 1 Press the [Status/Job Cancel] key. 2 Press [Sending Jobs] and then [Scheduled Job]. Status Status

Scheduled Job

Job No. Accepted Time Type 0007

9:30

Destination

Log

User Name

A OFFICE

Start Time 12:00

1/1

Cancel

Detail

Start Now

Printing Jobs

Sending Jobs

Storing Jobs

Device/ Communicate

Paper/ Supplies

Close 02/02/2013 10:10

Status

3 Select the job you want to change or delete from the list, and press [Detail]. Detailed information of the selected job is displayed. Detail Job No.:

000080

Job No.:

Result/Destination:

000080

Detail/Edit

Processing

Job Type:

Destination:

Sending Job - FAX

1

User Name: User1 Job Name: doc2008101005151 Start Time 1/2

10:10

Close 02/02/2013 10:10

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4 Press [Detail/Edit] in Status/Destination. Detail Job No.:

000081

Type

Destination

Status

12345678907

Sending

User01

Waiting

Address Book FAX No. Entry 1/1

Detail/Edit

Delete

Cancel

OK 02/02/2013 10:10

Status

4-5

FAX Operation (Advanced) > Delayed Transmission When adding another destination 1 Select the address to be added from the Address Book or enter the fax number using the numeric keys. When pressing [Address Book] 1 Select the destination you want to change in the list. When entering the fax number using the numeric keys 1 Enter the fax number using the numeric keys. 2 Press [OK]. 2 Press [OK]. NOTE If Entry Check for New Destination is Off, press [OK] to complete entering the number. If Entry Check for New Destination is On, press [OK] and you are prompted to confirm the FAX number is correct. Re-enter the same FAX number and press [OK] to complete the entry. When [New Destination Entry] is set to [Prohibit], the numeric keys cannot be used to enter a fax number. For details, refer to Send and Forward on page 4-55. When changing the destination to another destination 1 Press [

] or [

] to select the destination you want to change.

2 You can change the selected destination by pressing [Detail/Edit]. 3 Press [OK]. When deleting the destination or deleting the job 1 Press [

] or [

] to select the destination you want to delete.

2 Press [Delete]. 5 Press [OK].

4-6

FAX Operation (Advanced) > Broadcast Transmission

Broadcast Transmission This function allows you to send the same originals to several destinations in one operation. The machine stores (memorizes) originals to send in memory temporarily, and automatically repeats dialing and transmission to the set destination afterwards.

NOTE When using a group for the destination, you can send originals to up to 500 destinations in one operation. You can use this function together with sub address communication and delayed transmission. When direct transmission has been selected, it changes to memory transmission at the time of transmission.

Sending using FAX Address 1 Press [Fax] in the home screen. 2 Place the originals. 3 Select the destination.

Enter the fax number 1 Press [FAX No. Entry], and use the numeric keys to enter the fax number. Press [Next Dest.] to enter the next fax number. z If Entry Check for New Destination is Off, press [OK] to complete entering the number. z If Entry Check for New Destination is On, press [OK] and you are prompted to confirm the FAX number is correct. Re-enter the same FAX number and press [OK] to complete the entry. z When [New Destination Entry] is set to [Prohibit], the numeric keys cannot be used to enter a fax number. For details, refer to Send and Forward on page 4-55. For details, refer to the machine’s Operation Guide. (8 Setup and Registration (System menu) > Send > Entry Check for New Dest.) To continue entering a new number, press [FAX No. Entry] and repeat the above procedure. To correct the FAX number, press [Edit].

2 After entering all the destinations, press [OK].

Select the destination from the Address Book 1 Press [Address Book]. 2 Select the check boxes beside the destinations to select from the list. To use an LDAP address book, select [Ext Address Book] in [Destination]. 3 Press [OK].

4-7

FAX Operation (Advanced) > Broadcast Transmission

Select the destination from the One-touch keys Press all the One-touch keys to which necessary destinations are registered. NOTE For details of the Address Book, refer to Selecting a Destination from the Address Book on page 3-19. For details of the One-touch keys, refer to Using One-touch Keys on page 2-15. You can select destinations using a combination of direct entry, the Address Book and One-touch keys. 4 After selecting all the destinations, press the [Start] key. Transmission begins. NOTE When On is selected in Dest. Check before Send, a destination confirmation screen is displayed when you press the [Start] key. For details, refer to Confirmation Screen of Destinations on page 5-12.

Sending using I-FAX Address NOTE For more information on sending an Internet FAX (i-FAX), refer to i-FAX Transmission on page 8-9. 1 Press the [Send] key. 2 Place the originals. 3 Select the destination.

Enter the i-FAX address 1 Press [i-FAX Address Entry]. 2 Press [i-FAX Address], enter the i-FAX address and then press [OK]. 3 Press [OK]. z If Entry Check for New Destination is Off, the entry is completed. z If Entry Check for New Destination is On, you are prompted to confirm the i-FAX number is correct. Re-enter the same i-FAX number and press [OK] to complete the entry. For details, refer to the machine’s Operation Guide. (8 Setup and Registration (System menu) > Send > Entry Check for New Dest.) To continue entering a new address, press [i-FAX Address Entry] and repeat the above procedure. To correct the i-FAX number, press [Detail/Edit].

4-8

FAX Operation (Advanced) > Broadcast Transmission

Select the destination from the Address Book 1 Press [Address Book]. 2 Select the check boxes beside the destinations to select from the list. To use an LDAP address book, select [Ext Address Book] in [Destination]. 3 Press [OK].

Select the destination from the One-touch keys Press all the One-touch keys to which necessary destinations are registered. NOTE For details of the Address Book, refer to Selecting a Destination from the Address Book on page 3-19. For details of the One-touch keys, refer to Using One-touch Keys on page 2-15. You can select destinations using a combination of direct entry, the Address Book and One-touch keys. 4 After selecting all the destinations, press the [Start] key. Transmission begins.

NOTE When On is selected in Destination Check before Send, a destination confirmation screen is displayed when you press the [Start] key. For details, refer to Confirmation Screen of Destinations on page 5-12.

4-9

FAX Operation (Advanced) > Standby Transmission

Standby Transmission During a communication, you can scan originals and schedule a next transmission. When the first communication is completed, the machine automatically starts the scheduled next transmission. When using standby transmission, you do not need to wait when a communication has prolonged due to broadcast transmission.

NOTE Together with delayed transmission and interrupt send, up to 200 transmissions can be scheduled. You can use the broadcast transmission function. For the transmission method, use memory transmission. To select memory transmission, refer to Selection of Transmission Method on page 3-4 1 Press [Fax] in the home screen. 2 Place the originals. 3 Select the destination, and set transmitting functions if you want to use any. 4 Press the [Start] key. Scanning of the originals starts, and the next transmission is scheduled.

NOTE When On is selected in Destination Check before Send, a destination confirmation screen is displayed when you press the [Start] key. For details, refer to Confirmation Screen of Destinations on page 5-12. 5 When the communication is completed, the scheduled transmission will begin.

4-10

FAX Operation (Advanced) > Interrupt Send

Interrupt Send During communication, when you scan originals by selecting direct transmission, you can use interrupt send. Even when the communication is prolonged due to broadcast transmission or a next transmission being scheduled, the machine will first send originals for which interrupt send has been set.

NOTE When the number of standby transmissions and delayed transmissions has already reached 200, you cannot use interrupt send. Depending on the timing of the interruption, you may not be able to interrupt transmission immediately. 1 Press [Fax] in the home screen. 2 Load the originals to be sent using Interrupt Send. 3 Press [Advanced Setup], and then [FAX Direct Transmission]. 4 Press [On]. 5 Press [OK]. 6 Set the destination, and press the [Start] key. The originals are left in queue, and the transmission will start when transmission becomes possible. NOTE When On is selected in Destination Check before Send, a destination confirmation screen is displayed when you press the [Start] key. For details, refer to Confirmation Screen of Destinations on page 5-12. For operation of direct transmission, refer to Selection of Transmission Method on page 3-4. To cancel transmission while waiting for interrupt send, press the [Stop] key on the operation panel or [Cancel] on the touch panel. For details, refer to Canceling Communication on page 3-16. 7 When the interrupt send is completed, the canceled communication and standby transmission will automatically resume.

4-11

FAX Operation (Advanced) > Chain Dial

Chain Dial Chain dial is a function that allows you to dial by linking fax numbers of the receiving systems with a chain number created with a number common to several destinations. By setting multiple phone numbers from several telephone companies to a chain number, you can later choose the one that costs the least to send the fax to a remote or international destination.

NOTE You can use the chain number at the head of the fax number of the receiving system. It is convenient to register chain numbers that are used frequently to the Address Book or One-touch keys. For registration to the Address Book, refer to Registering a New Destination on page 2-5. For registration to One-touch keys, refer to Registering a New One-touch Key on page 2-15. As an example, when using ‘010’ as the chain number 1 Press [Fax] in the home screen. 2 Place the originals. 3 Press [FAX No. Entry], and enter ‘010’ using the numeric keys. To use the Address Book or One-touch keys, select the destinations to which ‘010’ has been registered.

NOTE For the Address Book and One-touch keys, refer to Using the Address Book on page 2-5 and Using One-touch Keys on page 2-15. When [New Destination Entry] is set to [Prohibit], the numeric keys cannot be used to enter a fax number. For details, refer to Send and Forward on page 4-55. 4 Press [Chain]. Destination Enter Destination. FAX No. Entry [email protected]

On Hook

Direct

0001 AAA

Chain 0002

BBB 0006

FFF Destination

OK

FAX No. Entry

Backspace

Space

Pause

Address Book

001/001

ABCD

Detail 0003

CCC

GGG Quick Setup

HHH HHH

0009 III

Org./Sending Data Format

Recall 0005

No.

0010

1/100

EEE

DDD 0008

0007

Delete 0004

Check Destinations

JJJ Image Quality

Advanced Setup

Program 02/02/2013 10:10

Status

5 Enter the fax number to connect to the chain number.

4-12

FAX Operation (Advanced) > Chain Dial

Use the numeric keys to enter a fax number Enter the fax number using the numeric keys. z If Entry Check for New Destination is Off, press [OK] to complete entering the number. z If Entry Check for New Destination is On, press [OK] and you are prompted to confirm the FAX number is correct. Re-enter the same FAX number and press [OK] to complete the entry. z When [New Destination Entry] is set to [Prohibit], the numeric keys cannot be used to enter a fax number. For details, refer to Send and Forward on page 4-55. For details, refer to the machine’s Operation Guide. (8 Setup and Registration (System menu) > Send > Entry Check for New Dest.) To continue entering a new number, press [FAX No. Entry] and repeat the above procedure. To correct the FAX number, press [Edit], and then re-enter the chain number.

Select fax number from the Address Book 1 Press [Address Book]. 2 Select the destination from the list. You can select several destinations. 3 Press [OK]. The chain number ‘010’ is automatically added to all the destinations.

Select fax number from One-touch key Select the destination from One-touch keys. The chain number ‘010’ is automatically added to the destinations. To enter another fax number with a one-touch key, re-enter the chain number. 6 Press the [Start] key. Transmission begins. NOTE When On is selected in Destination Check before Send, a destination confirmation screen is displayed when you press the [Start] key. For details, refer to Confirmation Screen of Destinations on page 5-12.

4-13

FAX Operation (Advanced) > Manual Send

Manual Send This method allows you to send originals by pressing the [Start] key after confirming that the telephone line has connected to the receiving system. Connecting a telephone set (commercially available product) to this machine enables you to talk with the person at the receiving system before sending originals.

Using after Confirming the Connection to the Receiving System You can send originals after confirming that the telephone line has connected to the receiving system. 1 Press [Fax] in the home screen. 2 Set the originals. 3 Press [On Hook]. 4 Use the numeric keys to enter the number of the receiving system. NOTE To cancel the operation, press [Line Off]. 5 When you hear the fax tone, the telephone line has connected to the receiving system. Press the [Start] key. Transmission begins.

NOTE When On is selected in Destination Check before Send, a destination confirmation screen is displayed when you press the [Start] key. For details, refer to Confirmation Screen of Destinations on page 5-12.

Using a Telephone to Send When you want to talk to the person at the receiving system or the receiving system needs to switch to fax, use this method to send originals. 1 Set the originals. 2 Lift the handset, and dial the number of the receiving system. 3 Check if the telephone line has connected to the fax of the receiving system.

When you hear the fax tone The receiving system is on fax. 1 Press [Fax] in the home screen. 2 Press [On Hook]. 3 Press the [Start] key. Transmission begins.

When you hear a voice from the receiving system The telephone line has connected to the telephone of the receiving system. When the conversation is over, follow steps 1 to 3 above. 4 When sending starts (when the [Processing] indicator on the operation panel starts blinking), return the handset to its original position.

4-14

FAX Operation (Advanced) > Manual Reception

Manual Reception This method allows you to receive faxes by pressing [Manual RX] after confirming that the telephone line has connected to the sending system. A telephone (commercially available) must be connected to the machine.

NOTE FAX Automatic Reception has been preset for the receiving mode of this machine. To use Manual Reception, you need to change the receiving mode to Manual Reception. To change to manual mode, refer to Receiving Mode on page 6-17. When 2 optional FAX Kits (Dual FAX option) are installed, the only receiving mode available on port 2 is FAX Automatic reception.

Using the Telephone to Receive You can confirm that the connection has been made before receiving a fax. 1 When there is an incoming call, the telephone connected to the machine makes a ringing tone. 2 Lift the handset of the telephone. 3 Check if the telephone line has connected to the fax of the sending system.

When you hear the fax tone The sending system is on fax. 1 Press the [Status/Job Cancel] key. 2 Press [Device/Communication], and then [Manual RX]. Reception will start. Status Scanner

Hard Disk

Ready.

Overwriting...

Printer Ready. Removable Memory / Format

Remove FAX Port 2

FAX Port 1 Dialing... Line Off FAX Printing Jobs

Receiving... Manual RX

Line Off i-FAX

Log Sending Jobs

Storing Jobs

Device/ Communicate

Paper/ Supplies

Check New FAX Close 02/02/2013 10:10

Status

NOTE: When using a telephone set that can send tone signals, use the telephone to start the reception of originals with the remote switch function. (Refer to Remote Switch Function on page 4-16.)

When you hear a voice from the receiving system The telephone line has connected to the telephone of the sending system. When the conversation is over, follow steps 1 to 2 above. After the sending system has started transmission, the machine starts receiving originals. 4 When reception starts (when the [Processing] indicator on the operation panel starts blinking), return the handset to its original position.

4-15

FAX Operation (Advanced) > Remote Switch Function

Remote Switch Function You can start fax reception by operation from the connected telephone set. This function is convenient for using this machine and a telephone set (commercially available product) in combination installed at places distant from each other. To start fax reception by operation from the connected telephone set, use the following operation. NOTE In order to use remote switch, it is necessary to connect the tone signal-sending telephone set (commercially available product) to the machine. However, even if it is a tone signal-sending telephone set, this function may not be used satisfactorily depending on the type of telephone set. For details, contact our agent or the store where you purchased this machine.

How to Register Remote Switch Dial Remote switch dial is set to 55 at the factory, but you can change the dial number. 1 Press the [System Menu] key. 2 Press [FAX], [Next] of Reception, [Next] of FAX, and then [Change] of Remote SW Dial. 3 Press [+]/[-] or the numeric keys to enter the number you newly register. (00 to 99) 4 Press [OK].

Using the Remote Switch Dial To start fax reception by operation from the connected telephone set, use the following operation. 1 The connected telephone set makes a ringing tone.

2 Lift the handset of the telephone.

3 When you hear the fax tone from the handset, enter the two-digit remote switch dial number using the dial button on the telephone set. NOTE The remote switch dial is set to 55 at the factory. When entering the 2-digit remote switch dial number, press the numbers slowly. If the numbers are pressed too quickly, the line may not switch to the machine. 4 The telephone line switches to the machine, and reception starts.

4-16

FAX Operation (Advanced) > Printing/Sending Received Faxes by Requirements (Memory Forwarding)

Printing/Sending Received Faxes by Requirements (Memory Forwarding) When you have received a fax or i-FAX, you can forward the received image to other faxes, computers, and FAX Boxes or specify a number of copies.

Type of Forwarding Destination and Requirements for Forwarding You can set forwarding destinations and requirements for forwarding.

Type of Forwarding Destination You can forward the received fax to other fax machines or FAX Boxes, send it as an i-FAX or E-mail attachment or transfer it to a folder (SMB or FTP). External FAX External FAX Telephone line Telephone line

Network

External i-FAX

Network FAX Box

E-mail transmission

External i-FAX Folder (SMB) transmission Folder (FTP) transmission

Requirements for Forwarding IMPORTANT A fax or i-FAX that meets one of the specified forwarding requirements will be forwarded to one destination. If the fax meets multiple forwarding requirements, forwarding takes place based on the order of priority of the requirements. The forwarding requirements are shown in 1 to 4 below. To change the order of priority of the forwarding requirements, refer to Raising the Priority of Requirements for Forwarding on page 4-25. The forwarding requirements are as follows: 1 Sub address 2 Sender fax number 3 Port (when 2 optional FAX Kits (Dual FAX option) are installed) 4 Recipient’s address (i-FAX) By using the memory forwarding function, you can perform the following communication.

4-17

FAX Operation (Advanced) > Printing/Sending Received Faxes by Requirements (Memory Forwarding)

Sub address confidential delivery You can store the received originals in the FAX Box registered in advance without printing them, and output the originals without anyone seeing them. Setting example

1 FAX Box registration

2 Sub Address transmission Sub Address:1234

001

3

4

Memory forwarding Sub Address:1234

Print

1 Register the FAX Box. (Refer to 4-32.) 2 Perform sub address transmission. 3 Store originals in the FAX Box with memory forwarding. 4 Print originals from the FAX Box. (Refer to 4-34.)

Sub address relay broadcast communication Received originals are forwarded to multiple fax machines. By setting a sub address as the forwarding requirement, you can restrict relay broadcasting to a specific communication.

NOTE When forwarding is used, you can select whether to print or not to print the received originals. Also, you can specify a number of copies when printing. Refer to Setting a Number of Copies on page 4-27. Setting example

3 FAX reception Sub Address: 3333

1 Sub Address transmission

3 2

FAX reception

Memory forwarding Sub Address: 3333

3 FAX reception

1 Perform sub address transmission. 2 Use memory forwarding to forward received originals to multiple fax machines. 3 Each forwarding destination receives the fax.

4-18

FAX Operation (Advanced) > Printing/Sending Received Faxes by Requirements (Memory Forwarding)

Use Rule for All Receptions By applying the requirements to all receptions, you can have all faxes that you receive be printed or forwarded based on the requirements. To use requirements for all receptions, use the following procedure.

NOTE To register setting by each reception requirement, refer to Use Rule for Specific RX on page 4-21. To change the entry contents, follow the same operation. When using requirements for all receptions, received documents can not be stored in the FAX Box. 1 Press the [System Menu] key. 2 Press [FAX], and then [Next] of RX/Forward Rules. 3 Press [Use Rule for All RX]. 4 Press [Next] of Forward Setting. FAX - RX/Forward Rules Print or forward the received file according to rules. Off

Forward Settings:

Use Rule for Specific RX

Print:

Change

1 Copy(s)

Use Rule for All RX

Next

Schedule:

Change

All Day

1/2

Cancel

OK 02/02/2013 10:10

Status

5 Press [Change] of Forwarding. 6 Select [On] or [Off] whether to forward or not to forward the received documents and press [OK]. 7 Press [Change] of Forward Destination. 8 Set the Forwarding Destination. Select the other party by pressing one of the following keys, and press [OK] to add the other party to the list. FAX - Forward Destination Detail

Dest ABC

012345678

DEF

9876543210

GHI

[email protected]

Address Book E-mail Addr Entry

1/1

Folder Path Entry FAX No. Entry i-FAX Addr Entry

Detail/Edit

Delete Cancel

Status

OK 02/02/2013 10:10

NOTE You can register multiple destinations. By setting a group as the destination, you can specify up to 500 recipients.

4-19

FAX Operation (Advanced) > Printing/Sending Received Faxes by Requirements (Memory Forwarding)

Key

Description

Address Book

Select the destination registered in the Address Book or Ext Address Book

E-mail Addr Entry

Forward originals in e-mail transmission. Enter the e-mail address of the other party to which you will forward the received originals.

Folder Path Entry

Forward originals with folder (SMB) transmission or folder (FTP) transmission. Enter the Host Name, Path, Login User Name, and Login Password of the other party to which you will forward the received originals.

FAX No. Entry

Forward originals to another fax. Enter the recipient’s fax number using the numeric keys and set the transmission details. When [New Destination Entry] is set to [Prohibit], the numeric keys cannot be used to enter a fax number. For details, refer to Send and Forward on page 4-55.

i-FAX Addr Entry

Forward originals using i-FAX. Enter the Internet FAX address of the recipient and set the conditions for the destination machine.

NOTE To edit a registered destination, select the destination to be edited from the list, press [Detail/Edit] and edit the information. To remove a registered destination, select the destination to be removed from the list and press [Delete]. 9 Press [OK]. 10You can change the following settings as necessary. z File format setting z E-mail Subject Add. Info setting z FTP Encrypted TX setting z File Separation NOTE For details on above settings, refer to Forwarding Detail Settings on page 4-26. 11Press [OK]. 12You can change the following settings. z Number of Copies z Enable time setting z File name registration NOTE For details on above settings, refer to Forwarding Detail Settings on page 4-26. 13Press [OK].

4-20

FAX Operation (Advanced) > Printing/Sending Received Faxes by Requirements (Memory Forwarding)

Use Rule for Specific RX To register settings by each reception requirement, follow the steps below. Up to 100 requirements can be registered. 1 Press the [System Menu] key. 2 Press [FAX], and then [Next] of RX/Forward Rules. 3 Press [Use Rule for Specific RX]. 4 Press [Add]. FAX - RX/Forward Rules Print or forward the received file according to rules. On

Off Use Rule for Specific RX

Rule Name

ID 01

Priority 1

FAX A others

1/1

Use Rule for All RX

Detail

Delete

Raise Priority Cancel

Add OK 02/02/2013 10:10

Status

5 Press [Change] of Rule Number. 6 Press [+] or [-] or use the numeric keys to enter the requirement number. You can enter the requirement number between 001 and 100. 7 Press [OK]. 8 Press [Change] of Rule Name. 9 Enter the requirement name, and press [OK]. NOTE For details on character entry, refer to Character Entry Method on page 11-2. Up to 32 characters can be entered for the requirement name. 10Press [Change] of Rule. 11To forward fax reception, select [FAX] and press [Next]. To forward i-FAX reception, select [i-FAX] and press [Next]. 12Register the requirements.

4-21

FAX Operation (Advanced) > Printing/Sending Received Faxes by Requirements (Memory Forwarding) When FAX was selected in step 11. Requirements

Registration method

Sub Address

Press [Sub Address] and enter the sub address using the numeric keys. You can use up to 20 digits including the numbers from 0 to 9, ‘ (space)’, ‘#’ and ‘*’ characters to enter a sub address.

Sender FAX Number

Press [Sender FAX Number] and enter the sender’s fax number using the numeric keys. You can enter up to 20 characters. A maximum of only 9 conditions for which sender fax number is selected as the forwarding condition can be registered. When [New Destination Entry] is set to [Prohibit], the numeric keys cannot be used to enter a fax number. For details, refer to Send and Forward on page 4-55.

Port

Press [Port] and select [Port 1] or [Port 2]. If the port is selected, fax box forwarding will not be possible. This setting only appears when 2 optional FAX Kits (Dual FAX option) are installed.

When i-FAX was selected in step 11. Search Requirements i-FAX Address

Registration method Press [i-FAX Address]. Enter the destination Internet FAX address. You can enter up to 128 characters.

NOTE When setting a forwarding condition by selecting a sender’s FAX number (a local FAX information entry of the destination machine) but leaving blank to the sender’s FAX number, you can forward a FAX that is received from a sender whose number is not registered in the sender's FAX number entries. When you set the sender fax number as a forwarding requirement, select the search requirement from Search by pull-down menu. • Same as • Starts with • Ends with • Includes 13Press [OK]. 14Press [Next] of Forward Setting. 15Press [Change] of Forwarding. 16Select [On] or [Off] whether to forward or not to forward the received documents and press [OK]. 17Press [Change] of Forward Destination.

4-22

FAX Operation (Advanced) > Printing/Sending Received Faxes by Requirements (Memory Forwarding) 18Set the Forward Destination. Select the other party by pressing one of the following keys, and press [OK] to add the other party to the list. Key

Description

Address Book

Select the destination registered in the Address Book or Ext Address Book.

E-mail Addr Entry

Forward originals with e-mail transmission. Enter the e-mail address of the other party to which you forward the received originals.

Folder Path Entry

Forward originals with folder (SMB) transmission or folder (FTP) transmission. Enter the Host Name, Path, Login User Name, and Login Password of the other party to which you will forward the received originals.

FAX No. Entry

Forward originals to another fax. Enter the recipient’s fax number using the numeric keys and set the transmission details. When [New Destination Entry] is set to [Prohibit], the numeric keys cannot be used to enter a fax number. For details, refer to Send and Forward on page 4-55.

i-FAX Addr Entry

Forward originals using i-FAX. Enter the Internet FAX address of the recipient and set the conditions for the destination machine.

NOTE To edit a registered destination, select the destination to be edited from the list, press [Detail/Edit] and edit the information. To remove a registered destination, select the destination to be removed from the list and press [Delete]. 19Press [OK]. 20You can change the following settings as necessary. z File format z E-mail Subject Add. Info z FTP Encrypted TX z File Separation NOTE For details on above settings, refer to Forwarding Detail Settings on page 4-26. 21Press [OK]. 22Press [Change] of Storing in FAX Box. 23To store the originals in the FAX Box, press [On]. If you do not want to store the originals in the FAX Box, select [Off], press [OK] and proceed to step 25. NOTE To set the FAX Box as the Forward Destination, register the FAX Box in advance. For details, refer to FAX Box Function on page 4-32.

4-23

FAX Operation (Advanced) > Printing/Sending Received Faxes by Requirements (Memory Forwarding) 24Select the FAX Box to be used to store the originals and press [OK]. If you set the password to FAX Box, enter the password and press [OK]. 25You can change the following settings. z Number of Copies z Schedule setting z File name registration z Priority setting NOTE For details on above settings, refer to Forwarding Detail Settings on page 4-26. 26Press [Register]. The forwarding settings is registered.

27To register another forwarding settings, repeat steps 4 to 26. 28To set forwarding of received faxes that do not meet the conditions, select other, press [Detail], and change the settings. NOTE If other is not selected, received faxes that do not meet the conditions will be printed. Save to FAX Box cannot be set in other settings. 29Select the checkbox beside the forwarding settings to be enabled from the list. The checkbox beside the forwarding setting to be enabled is checked.

NOTE To disable the setting, press the checkbox to delete the checkmark. 30Press [OK] to save the settings by each requirement.

4-24

FAX Operation (Advanced) > Printing/Sending Received Faxes by Requirements (Memory Forwarding)

Changing/Deleting Requirements for Forwarding To change or delete the requirements for forwarding, follow the steps below. 1 Follow steps 1 to 3 of Use Rule for Specific RX on page 4-21. 2 Select the requirement name to be deleted or changed. To delete the requirement name, go to the next step. To change the requirement name, go to step 4.

3 Press [Delete]. When the confirmation screen is displayed, press [Yes] and go to step 6. 4 Press [Detail]. 5 Refer to steps 5 to 26 of Use Rule for Specific RX on page 4-21 to change the settings. 6 When the deletion or change is completed, press [OK].

Raising the Priority of Requirements for Forwarding To raise the priority of the requirements for forwarding, follow the steps below. 1 Follow steps 1 to 3 of Use Rule for Specific RX on page 4-21. 2 Select the requirement name to be reprioritized. 3 Press [Raise Priority]. The priority of the selected requirement is raised.

Cancelling the Setting of RX/Forward Rules To cancel the memory forwarding, follow the steps below. 1 Press the [System Menu] key. 2 Press [FAX] and then [Next] of RX/Forward Rules. 3 Press [Off] and then [OK].

4-25

FAX Operation (Advanced) > Printing/Sending Received Faxes by Requirements (Memory Forwarding)

Forwarding Detail Settings With the forwarding settings, you can change the following detail settings.

Schedule Setting Specify the times when the preset requirements are activated and deactivated. 1 Follow steps 1 to 3 of Use Rule for All Receptions on page 4-19. Follow steps 1 to 3 of Use Rule for Specific RX on page 4-21, select the rule, and press [Detail]. 2 Press [Change] of Schedule. 3 Select [All Day] or [Preset Time] To forward received originals all day, select [All Day], and then press [OK]. To set the forwarding time, select [Preset Time] and go to the next step. Rule: - Schedule Specify the time for activating the rules. Print or forward the faxes received during the preset time according to the rules.

All Day

Start :

Preset Time

End :

Cancel

OK 02/02/2013 10:10

Status

4 Press [+]/[-] to enter Start Time and End Time, and then press [OK]. NOTE Enter the time on the 24 hours system.

Priority Setting Set the priority of a registered forwarding requirement. 1 Follow steps 1 to 3 of Use Rule for Specific RX on page 4-21, select the rule, and press [Detail]. 2 Press [Change] of Priority. 3 Press [+] or [-] or use the numeric keys to enter the priority. 4 Press [OK].

File Format Setting (for Each Requirement) If you are sending the file as an E-mail attachment or transferring it to a folder (SMB or FTP), select PDF, TIFF or XPS as the file format. 1 Follow steps 1 to 4 of Use Rule for All Receptions on page 4-19. Follow steps 1 to 3 of Use Rule for Specific RX on page 4-21, select the rule, press [Detail], and then follow step 14. 2 Press [Change] of File Format. 3 Press [PDF], [TIFF] or [XPS] and then [OK]. NOTE If you have selected PDF for file format, PDF Encryption functions are available. For details, refer to the machine's Operation Guide. 4 Press [OK].

4-26

FAX Operation (Advanced) > Printing/Sending Received Faxes by Requirements (Memory Forwarding)

E-mail Subject Add. Info Setting Specify whether any information will be added to the subject of the E-mail. When adding information, you can select either Sender Name or Sender. 1 Follow steps 1 to 4 of Use Rule for All Receptions on page 4-19. Follow steps 1 to 3 of Use Rule for Specific RX on page 4-21, select the rule, press [Detail], and then follow step 14. 2 Press [Change] of E-mail Subject Add. Info. 3 Press [Sender Name], [Sender FAX No./Address] or [Off] and then press [OK].

FTP Encrypted TX Setting Specify whether to use FTP encryption when you send data. 1 Follow steps 1 to 4 of Use Rule for All Receptions on page 4-19. Follow steps 1 to 3 of Use Rule for Specific RX on page 4-21, select the rule, press [Detail], and then follow step 14. 2 Press [Change] of FTP Encrypted TX. 3 Press [On] or [Off]. 4 Press [OK]. NOTE To enable FTP Encrypted TX setting, be sure that SSL of Secure Protocol is On. For details, refer to the machine's Operation Guide.

File Separation If transmission is by e-mail or to a folder (SMB) or folder (FTP), set whether page division is performed. 1 Follow steps 1 to 4 of Use Rule for All Receptions on page 4-19. Follow steps 1 to 3 of Use Rule for Specific RX on page 4-21, select the rule, press [Detail], and then follow step 14. 2 Press [Change] of File Separation 3 Press [Off] or [Each Page]. To have one file created for each page, select [Each Page]. 4 Press [OK].

Setting a Number of Copies You can set whether the machine should print received originals when forwarding them. You can specify the number of copies. 1 Follow steps 1 to 3 of Use Rule for All Receptions on page 4-19. Follow steps 1 to 3 of Use Rule for Specific RX on page 4-21, select the rule, and press [Detail]. 2 Press [Change] of Print. 3 Press [On] or [Off]. If you selected [On], press [+]/[-] or numeric keys to set the number of copies.

4 Press [OK].

4-27

FAX Operation (Advanced) > Printing/Sending Received Faxes by Requirements (Memory Forwarding)

File Name Registration You can set the file name to be created when forwarding. You can append information such as the date/time and the job number or fax number (address for an i-FAX). 1 Follow steps 1 to 3 of Use Rule for All Receptions on page 4-19. Follow steps 1 to 3 of Use Rule for Specific RX on page 4-21, select the rule, and press [Detail]. 2 Press [Change] of File Name. 3 Press [File Name]. 4 Enter the file name and press [OK]. 5 To insert additional information into the file name, press [Job No.], [Date and Time], [Add No./Addr to Front] or [Add No./Addr to Back]. NOTE For details on character entry, refer to Character Entry Method on page 11-2. Please note that when you have not add any additional information, file names become the same, and, therefore, old files are overwritten when received originals are forwarded with folder (SMB) transmission and folder (FTP) transmission. 6 Press [OK].

4-28

FAX Operation (Advanced) > Printing/Sending Received Faxes by Requirements (Memory Forwarding)

Settings for Forwarding from Embedded Web Server RX (RX/Forward Requirements) You can use Embedded Web Server RX on a computer connected to the network to specify the forwarding settings on this machine. Refer to the machine’s Operation Guide. (8 Setup and Registration (System menu) > System/Network)

Accessing Embedded Web Server RX 1 Launch your Web browser. 2 In the address or location bar, enter the machine's IP address or the host name. Examples: 192.168.48.21/ (for IP address) MFP001 (if the host name is "MFP001")

The web page displays basic information about the machine and Embedded Web Server RX as well as their current status.

NOTE When connecting to Embedded Web Server RX, a message may appear that reads "There is a problem with the security certificate of this website". To prevent this message from appearing, in "Protocol Settings", set "HTTP" to [On], or install the device certificate of this machine into your Web browser. For details, refer to the machine’s Operation Guide. 3 Enter the user name and password of the administrator, and click Login. Setting Administrator User Name, and Password restricts general users' access to pages other than the Start page. For security purposes, setting the Administrator password is highly recommended. The default Administrator password is factory-set as ‘Admin’.

4 Click ‘Setting’ from the navigation bar on the left to view and set values for that particular category. 5 Click ‘FAX / i-FAX’. The Transmit Settings dialog box will appear. For details, refer to the Embedded Web Server RX User Guide.

4-29

FAX Operation (Advanced) > Printing/Sending Received Faxes by Requirements (Memory Forwarding)

RX/Forward Rules Function Settings > RX/Forward Rules > Settings Specify the RX/Forward Rules. The settings available on the RX/Forward Rules page are shown below. Item

Description

Off

Disables the forwarding process. Received faxes are printed on paper as in normal operation.

Use Rule for Specific RX

Executes the forwarding process according to the specified conditions. (For the setting procedure, refer to Forward Settings on page 4-30.)

Use Rule for All RX

Executes the forwarding process without specifying conditions. All received faxes are processed in the same way. (For the setting procedure, refer to Forward Settings on page 4-30.)

After completing the settings, click [Submit] to save the settings.

Forward Settings Function Settings > RX/Forward Rules > Add Rule Specify the Requirement List settings. The settings available on the Requirement List -Add page are shown below. Item Use Rule

General

Rule Settings

Schedule

Description Specify whether to enable or disable the condition.

Rule Number

Enter a number that identifies the condition set.

Rule Name

Give the condition set here an easily recognizable name.

Priority

Prioritize the search keys when conducting searching over the sending criterions.

Rule Type

Select the condition type from the following items. • FAX Sub Address • FAX Number • FAX Reception Port • i-FAX Address When an item is selected, the text box below it accepts entry of the necessary information on the selected item. For details, refer to the Embedded Web Server RX User Guide.

Schedule

Specifies whether a time is specified.

Start Time End Time

Registers times when the specified requirements are enabled or disabled. You can register any time between 00:00 and 23:59.

File Name

Sets the name of the file created when a fax is forwarded.

Additional Information

Appends information such as the date/time, job number and destination address to the file name.

File Name

4-30

FAX Operation (Advanced) > Printing/Sending Received Faxes by Requirements (Memory Forwarding)

Item

Description

Forwarding

Specifies whether to forward.

Forwarding Destination

Set the forwarding destination. Press [Address Book], [E-mail], [Folder], [FAX] and [i-FAX], and set the forwarding destination. For details, refer to the Embedded Web Server RX User Guide.

File Format

Choose either PDF, TIFF or XPS as the file format used for storing forwarded files.

PDF Encryption

Apply encryption to the PDF files to send-and-forward.

PDF/A

Turns PDF/A-compliant format PDF/A-1a or PDF/A-1b on or off, when File Format above is PDF. PDF/A is an electronic document file format for longterm preservation as addressed in the ISO 19005-1 specification.

File Separation

Choose whether pages are separated when faxes are forwarded to a computer.

E-mail Subject Additional Info.

When a forwarding address is specified as destination, [Sender Name] or [Sender FAX No./ Address] is appended at forwarding. When [Off], these will not be appended.

FTP Encryption TX

Turn [On] to enable encryption for transmission. Note the SSL protocol must also be turned on.

Print

Specifies whether to print on paper.

Copies

When the previous item is set to On, specify the number of copies.

Storing in FAX Box

Specifies whether to save faxes in a FAX box.

FAX Box

Specifies the FAX box to be used.

Forward Settings

Print Settings

Storing in FAX Box Settings

After completing the settings, click [Submit] to save the settings. To set forwarding of received faxes that do not meet the conditions, click [Settings] in Except of Rules in the condition list. Set the Use Rule to [On] and then set each item. When Use Rule for Specific RX is selected, set the action that takes place when a fax is received with conditions that are not registered in the list. Saving to a fax box is not possible. If the Use Rule is set to [Off], received faxes that do not meet the conditions will be printed.

4-31

FAX Operation (Advanced) > FAX Box Function

FAX Box Function FAX Box A FAX Box is a box for storing received originals on the machine to which the FAX System is to be installed. Using the memory forwarding function, you can store received originals in a personal FAX Box.

Registering a FAX Box Up to 100 FAX Boxes can be registered. 1 Press the [System Menu] key. 2 Press [Document Box/Removable Memory], [Next] of FAX Box and [Register/Edit] of Register/Edit Box. 3 Press [Add]. Document Box/Removable Memory - Add/Edit Box

No. 0001

Name ABC

Used

Owner Anonymous

----

Search(Name) Search(No.)

1/1

Detail/Edit

Add

Delete Close 02/02/2013 10:10

Status

4 Press [Change] of the required items. NOTE The Owner and Permission are displayed when the user login has been enabled.

When Box No. is selected 1 Press [+]/[-], or enter the Box No. by using the numeric keys. 2 Press [OK]. NOTE If "0000" is entered, an unused number will be automatically assigned.

When Owner is selected 1 Select the box owner. You can also search for the owner by using [Search (Name)] or [Search (Login)]. Press [Detail] to check User Name, Login User Name, Access Level, Account Name and E-mail Address. When you have finished checking the details, press [Close]. 2 When you have finished selecting the owner, press [OK].

4-32

FAX Operation (Advanced) > FAX Box Function

When Box Name is selected 1 Enter the FAX Box name. Up to 32 digits can be entered. 2 To complete the entry, press [OK]. NOTE For details on character entry, refer to Character Entry Method on page 11-2.

When Box Password is selected 1 Press [Password] and enter the password. Up to 16 digits can be entered. 2 For confirmation, press [Confirm Password] and enter the same password. 3 To complete the entry, press [OK]. NOTE A box password can be set if user login is disabled or if user login is enabled but the FAX Box is shared by other users. Set the password as necessary. If you set the password, the password entry is required when changing or deleting the box, or printing the documents.

When Permission is selected 1 To use a FAX Box personally, press [Private]. To share a FAX Box with other users, press [Shared]. 2 To complete the selection, press [OK].

When [Delete after Printed] is pressed You can selected whether received faxes in the FAX Box are automatically deleted after being printed. 1 Press [On] or [Off]. 2 Press [OK]. 5 To complete the registration of all contents, press [Register]. To register other FAX Boxes, repeat steps 3 to 5.

4-33

FAX Operation (Advanced) > FAX Box Function

Changing/Deleting a FAX Box 1 Follow steps 1 to 2 of Registering a FAX Box on page 4-32. 2 Select the box to be deleted or changed. To delete the FAX Box, go to the next step, and to change the FAX Box, go to step 4. Document Box/Removable Memory - Add/Edit Box

No. 0001

Name ABC

Used

Owner Anonymous

----

Search(Name) Search(No.)

1/1

Detail/Edit

Add

Delete Close 02/02/2013 10:10

Status

3 Press [Delete]. When the deletion confirmation screen appears, press [Yes]. Go to step 5. 4 Press [Detail/Edit] and change the FAX Box, referring to steps 4 to 5 of Registering a FAX Box on page 4-32. 5 To delete or change other FAX Boxes, repeat steps 2 to 4. 6 After deleting and changing FAX Boxes, press [Close].

Printing Originals from a FAX Box To print the originals that have been sent to a FAX Box, use the following operation. 1 Press [Fax Box] in the home screen. 2 Select a FAX Box and press [Open]. Free Space

No.

Name

Used

Owner

0001

1 Box

Anonymous

0.0KB

0002

2 Box

Anonymous

68.0KB

Search(Name) Search(No.) 1/1

Add/Edit Box Polling Box

Detail

Open

02/02/2013 10:10

Status

NOTE You must enter a box password in the following situations: • If user login is disabled • If user login is enabled but the FAX Box has been selected by another user when you login with user privileges

4-34

FAX Operation (Advanced) > FAX Box Function 3 Press the checkbox and select originals from the list. The selected originals are check-marked.

NOTE To cancel the selection, press the checkbox and delete the checkmark. When [ appears.

] is pressed in the fax box screen, a thumbnail of the original image

To check the image of the originals, refer to the preview. For information on previewing images, refer to Previewing Images on page 4-36. For information on working with lists in FAX Boxes, refer to the machine’s Advanced Operation Guide. From a FAX Box, only printing is available. Sending cannot be done. 4 Press [Print]. Box:

File Name 0001

1 File

Date and Time 2010/10/10 09:00

Size 100 MB

Search(Name)

1/1 Detail Preview Print

Delete Close 02/02/2013 10:10

Status

5 Select whether the originals are to be deleted from the FAX Box after printing is completed. To delete the data, press [On]. 6 Press [Start Print]. The print starts.

Deleting Originals from a FAX Box Use the procedure below to delete an original that you have forwarded to a FAX Box. 1 Follow steps 1 to 3 in Printing Originals from a FAX Box on page 4-34. 2 Press [Delete]. Box:

File Name 0001

1 File

Date and Time 2010/10/10 09:00

Size 100 MB

Search(Name)

1/1 Detail Preview Print

Delete Close 02/02/2013 10:10

Status

3 When the deletion confirmation screen appears, press [Yes]. The original is deleted.

4-35

FAX Operation (Advanced) > FAX Box Function

Checking Details and Renaming Files You can use the procedure below to check the details of documents forwarded to a FAX Box. You can also use this procedure to rename files. 1 Follow steps 1 to 3 in Printing Originals from a FAX Box on page 4-34. 2 Press [Detail]. Box:

File Name 0001

1 File

Date and Time 2010/10/10 09:00

Size 100 MB

Search(Name)

1/1 Detail Preview Print

Delete Close 02/02/2013 10:10

Status

3 The details for the selected original are displayed. Item

Description

File Name

File name of the original Press [Change] to rename the file.

Number of Pages

Number of pages in the original

Resolution

Resolution of the original

Date and Time

The date and time the original was forwarded.

4 When you have finished checking the details, press [Close].

Previewing Images You can use the procedure below to preview an image of an original forwarded to a FAX Box on the touch panel. 1 Follow steps 1 to 3 in Printing Originals from a FAX Box on page 4-34. 2 Press [Preview]. The preview screen appears Box:

File Name 0001

1 File

Date and Time 2010/10/10 09:00

Size 100 MB

Search(Name)

1/1 Detail Preview Print

Delete Close 02/02/2013 10:10

Status

4-36

FAX Operation (Advanced) > FAX Box Function

Using the Preview screen In magnified view, you can move the range of display. Preview:

Zoom out.

Zoom in.

2007040410574501 No.

Size

: A4

Resol.

: 300x300dpi

Color

: Full Color

1/6

In multiple-page documents, you can change pages by entering the desired page number. In multiple-page documents, you can use these buttons to change pages.

Close 02/02/2013 10:10

Status

NOTE The preview display can be controlled by moving your finger(s) on the touch panel. For details, refer to Using the Preview Screen on page 3-24.

Printing a FAX Box List You can print the FAX Box list in which the list of Box No.’s and Box names of the registered FAX Boxes are described. When there are originals in the FAX Boxes, the number of pages is displayed.

NOTE The list can be printed when user login has been enabled and the machine is logged in with administrator privileges. 1 Press the [System Menu] key. 2 Press [Document Box/Removable Memory], [Next] of FAX Box, and then [Print] of FAX Box List. 3 When the printing confirmation screen appears, press [Yes]. The machine prints a list of the FAX Boxes.

FAX Reception Box

4-37

FAX Operation (Advanced) > Sub Address Communication

Sub Address Communication Sub Address Communication Sub address communication is communication in which data is sent and received with sub addresses and passwords attached in conformance with the ITU-T (International Telecommunication Union) recommendations. Sub addresses enable communication modes with third-party machines that were previously only possible between our brand machines. These include confidential delivery (sending originals to an original delivery box set up in the receiving system) and polling communication (reception of documents from a source machine that is controlled from the receiving machine). Using sub address communication and the memory forwarding function on this machine also allows advanced communication functions such as storing received originals in FAX Boxes and forwarding originals to other fax machines.

NOTE In order to conduct sub address communication, the other party’s system also needs to be equipped with sub address communication functions of the same type. Sub address-based communication can be used together with various kind of functional communication. When registering a sub address and sub address password in the Address Book and One-touch keys, you can omit their entry before transmission. For details, refer to the explanations in the procedure of each communication method and registration method.

Sub Address With the machine, sub address and sub address passwords are called sub address.

Sub Address Use the numbers from 0 to 9, ‘ (space)’, and ‘#’ and ‘*’ characters to enter a sub address of up to 20 digits. When the machine receives originals, the sub address is used as the forward requirement for memory forwarding.

Sub Address Password Use the numbers from 0 to 9, ‘ (space)’, and ‘#’ and ‘*’ characters to enter a sub address password of up to 20 digits. When the machine receives originals, a sub address password is not used.

Sub Address Transmission To use sub address transmission, follow the steps below. IMPORTANT To use sub address transmission, check that a sub address and password have been set in the receiving system in advance. When sub address transmission is used, encryption cannot be used. For the setting method when the machine receives originals, refer to Printing/Sending Received Faxes by Requirements (Memory Forwarding) on page 4-17. 1 Press [Fax] in the home screen. 2 Place the originals. 3 Press [Destination], and then [FAX No. Entry].

4-38

FAX Operation (Advanced) > Sub Address Communication

NOTE When a sub address has been registered to the destination of the Address Book, you can use the destination. When a sub address-registered destination in the Address Book is used for a One-touch key, you can also use the One-touch key. In this case, go to step 9. 4 Use the numeric keys to enter the fax number of the other party. z If Entry Check for New Destination is Off, press [OK] to complete entering the number. z If Entry Check for New Destination is On, press [OK] and you are prompted to confirm the FAX number is correct. Re-enter the same FAX number and press [OK] to complete the entry. For details, refer to the machine’s Operation Guide. (8 Setup and Registration (System menu) > Send > Entry Check for New Dest.) To continue entering a new number, press [FAX No. Entry] and repeat the above procedure. To correct the FAX number, press [Edit].

5 Press [Detail]. 6 Press [Change] of Sub Address. FAX No. Entry - Sub Address

Sub Address

1234567890

Password Space

Backspace

Set sub address. Enter sub address and password using numeric keys. (Max. 20 digits)

Cancel

OK 02/02/2013 10:10

Status

7 Press [Sub Address] and enter the sub address using the numeric keys. NOTE You can use up to 20 digits including the numbers from 0 to 9, ‘ (space)’, ‘#’ and ‘*’ characters to enter a sub address. 8 Press [Password] and enter the sub address password using the numeric keys. NOTE You can use up to 20 digits including the numbers from 0 to 9, ‘ (space)’, ‘#’ and ‘*’ characters to enter a sub address password. When the machine receives originals, a sub address password is not used. 9 Press [OK]. 10Press [OK]. 11Press the [Start] key. Transmission begins.

4-39

FAX Operation (Advanced) > Sub Address Communication

NOTE When On is selected in Destination Check before Send, a destination confirmation screen is displayed when you press the [Start] key. For details, refer to Confirmation Screen of Destinations on page 5-12.

Sub Address Reception To perform sub-address reception, you must inform the sending party of the machine's sub-address and password prior to transmission. When sub-address reception is performed, the functions below can be used. •

Printing/Sending Received Faxes by Requirements (Memory Forwarding) ..................................................... 4-17



Sub address confidential delivery ..................................................................................................................... 4-18



Sub address relay broadcast communication ................................................................................................... 4-18



Sub Address Bulletin Board Communication .................................................................................................... 4-43 IMPORTANT To use sub-address reception functions, settings must be configured. To configure the settings, refer to Printing/ Sending Received Faxes by Requirements (Memory Forwarding) on page 4-17 or Using Polling Reception with Sub Addresses on page 4-47.

4-40

FAX Operation (Advanced) > Program Dial

Program Dial You can register transmission requirements such as the other party to which you send originals and transmission time as a program. After registration, you can recall transmission requirements only by pressing the program number. Also, you can assign names to programs to make recalling programs easier and more convenient.

NOTE The copy function can be also registered to the program. Up to 50 programs including copying and sending functions can be registered. When user login has been enabled, only the administrator can register.

Registering Programs 1 Transmission requirements have been registered, press the [Program] tab. 2 Press [Add]. 3 Press the program number to be registered (1 to 50). 4 Press [Next]. NOTE When selecting a program number that has been registered, you can replace the currently set function with the function represented by the program number. 5 Enter the program name, and press [Register]. The program is registered. To display a registered program on the Home screen, press [Yes] on the confirmation screen that appears.

NOTE For details on character entry, refer to Character Entry Method on page 11-2.

Changing/Deleting Registration Contents You can change program numbers and program names, or delete programs. 1 Press [Program] in the home screen. 2 Press [Edit].

To edit a program 1 Press the key(s) corresponding to the program number (01 to 50) to change. 2 Press [Edit], and refer to Registering Programs on page 4-48 to change the program number and program name. 3 Press [Save]. 4 Press [Yes] in the confirmation screen.

4-41

FAX Operation (Advanced) > Program Dial

To delete 1 Press the key(s) corresponding to the program number (01 to 50) to delete. 2 Press [Delete]. 3 Press [Yes] in the confirmation screen.

Using Program Dial 1 Press [Program] in the home screen. 2 Place the originals.

01 ID Card Copy

02 Eco Copy

03 Newspaper Copy

04 Technical Drawing Copy

05 Confidential Stamp

06 Highlighter Copy

07 Vivid Copy

08 Send 1

09 FAX 1

10

11

12

13

14

15

No.

Edit

02/02/2013 10:10

Status

3 Press the key for the program number you want to recall. Press the [Quick No. Search] key or [No.] to enter the program number (01 to 50) directly for recalling.

NOTE You can also use the program you have called up to change transmission requirements such as changing the other party. 4 Press the [Start] key. Transmission begins.

NOTE When On is selected in Destination Check before Send, a destination confirmation screen is displayed when you press the [Start] key. For details, refer to Confirmation Screen of Destinations on page 5-12.

4-42

FAX Operation (Advanced) > Polling Communication

Polling Communication Polling communication is a communication mode in which the transmission of originals on the sending machine is controlled by the receiving machine. This allows the receiving machine to tailor the reception of originals to its own circumstances. This machine supports both polling transmission and polling reception. IMPORTANT Because the receiving machine dials the sending machine in polling communication, call charges are normally borne by the recipient.

Polling Transmission Originals to be used in polling transmissions should be stored in a Polling box. When a polling request is received from the destination, the stored originals are sent automatically. Once originals intended for polling transmission have been sent to the destination, they are automatically deleted. However, if you set Delete Transmitted File to [Off], the originals are stored in the Polling box until you delete them. You can use polling transmission with the same originals as many times as you wish. (Refer to 4-44.)

NOTE You can store up to 10 originals for polling transmission. You can also add to or overwrite originals up until a polling request arrives from the destination. Refer to Overwrite Setting on page 4-44. Using sub addresses at the same time allows the communication modes described below.

Sub Address Bulletin Board Communication This is a communication mode that allows a Polling box to be used like a bulletin board, giving multiple recipients free access to the stored originals. Set Delete Transmitted File to [Off] so that the same original can be polled multiple times. Also, by using sub addresses†, you can set up a sub address communication mode that provides the same sort of bulletin-board functionality even when the recipient is using a third-party machine.

Sub Address: 3333

External FAX

Polling Box Sub Address: 3333

External FAX

IMPORTANT • The recipient’s machine must also be equipped with the same sort of sub address bulletin board communication function. Some fax machines cannot store originals and some do not support polling reception. Check both the sending and receiving machines beforehand to ensure that they each have the required functionality. (For example, even if you store an original in a Polling box on this machine, you will not be able to establish successful communication if the receiving fax machine has no polling reception function.) • The sender must also provide the recipient with the sub address and sub address password. †

On this machine, the sub address and sub address password.

4-43

FAX Operation (Advanced) > Polling Communication

NOTE For more information on sub addresses, refer to Sub Address Communication on page 4-38. For information on how to receive files using sub address bulletin board communication, refer to Using Polling Reception with Sub Addresses on page 4-47.

Deleting Originals After Polling Transmission Originals intended for polling transmission are automatically deleted after they have been sent to the destination. To allow polling transmission of the same original to multiple destinations, set this option to [Off]. 1 Press the [System Menu] key. 2 Press [Document Box/Removable Memory], [Change] of Polling Box and [Change] of Delete Transmitted File. 3 Select either [Off] or [On]. 4 Press [OK].

Overwrite Setting Use the procedure below to overwrite the existing document if the same name is added to the new file. To allow overwriting, set this option to [Permit]. 1 Press the [System Menu] key. 2 Press [Document Box/Removable Memory], [Change] of Polling Box and [Change] of Overwrite Setting. 3 Select either [Prohibit] or [Permit]. 4 Press [OK].

Using Polling Transmission 1 Place the originals. 2 Press [FAX Box] in the home screen, [Polling Box], and then [Store File]. 3 Change the required functions for the original to be stored. For information on using the functions, refer to the machine’s Advanced Operation Guide. To change the image quality, follow the steps on page 3-11.

Function

Description

Original Image

Select image quality.

Mixed Sized Originals

Allows you to use the document processor to load and store multiple originals of different sizes. This function allows up to 30 sheets to be placed in the document processor.

2-sided/Book Original

Select the type and binding of originals.

Original Orientation

To ensure that the originals are stored in the correct orientation, this indicates which end of the original is the top. To use the following functions, select the orientation of the originals.

4-44



1-sided / 2-sided Selection



Border Erase

FAX Operation (Advanced) > Polling Communication

Function

Description

Storing Size

Selects the storage size (the size of stored originals).

Density

Adjusts the density used for scanning originals.

Original Image

Select the image quality according to the original image type.

Scan Resolution

Chooses the level of detail used for scanning originals.

Zoom

Automatically enlarges or reduces scanned originals to match the storage size.

Centering

When you have scanned the original after specifying the original size and sending size, depending on these sizes, a margin is created at the bottom, left, or right side of paper. By using the centering, the image is placed with a margin equally created at each of the page Top/Bottom and Left/Right.

Border Erase

Scans originals with the black frame around the outside of the originals erased.

Continuous Scan

Allows you to divide originals that cannot be placed in the document processor at one time into multiple scans and then store the result as a single file. With this function, originals continue to be scanned until you press [Scan Finish].

Job Finish Notice

Sends a notice by an e-mail when a transmission is complete.

File Name Entry

Allows you to rename the files created from scanned originals. You can also use this function to add the job number and/or date.

Long Original

Allows you to use the document processor to scan overlength originals (documents that are long in the feed direction).

4 To use sub addresses, press [

], [Sub Address], and then [On].

5 Press [Sub Address] and enter the sub address using the numeric keys. NOTE You can use up to 20 digits including the numbers from 0 to 9, ‘ (space)’, ‘#’ and ‘*’ characters to enter a sub address. 6 To set the password, press [Password] and enter the password using the numeric keys. NOTE If a password has been entered, you can only send faxes if you enter a matching password. You can use up to 20 digits including the numbers from 0 to 9, ‘ (space)’, ‘#’ and ‘*’ characters to enter a sub address password. When the machine receives originals, a sub address password is not used. 7 Press [OK]. 8 Press the [Start] key. The originals are scanned and stored in the Polling box.

NOTE You can see a preview of the image to be stored by pressing [Preview]. For details, refer to Previewing Images on page 3-24.

4-45

FAX Operation (Advanced) > Polling Communication

Polling Reception This function automatically triggers transmission of originals stored on the sending machine when the receiving machine dials the sending machine’s number. If multiple contacts are specified, they are dialed in sequence and originals are received from each contact. NOTE By setting a group as the destination, you can receive originals from up to 500 contacts in a single operation. If you specified a destination for which encrypted communication is registered, encrypted communication is disabled for polling reception. When 2 optional FAX Kits (Dual FAX option) are installed and a receive-only port is specified, communication is via the other port. To use polling reception, you must first ensure that the sending machine is set up for polling transmission. (Refer to Polling Transmission on page 4-43.)

Using Polling Reception NOTE When the other party is using sub addresses, refer to Using Polling Reception with Sub Addresses on page 4-47 below. 1 Press [Fax] in the home screen. 2 Press [Advanced Setup], and then [FAX Polling RX]. 3 Press [On]. 4 Press [OK]. 5 Select the destination. z If Entry Check for New Destination is Off, press [OK] to complete entering the number. z If Entry Check for New Destination is On, press [OK] and you are prompted to confirm the FAX number is correct. Re-enter the same FAX number and press [OK] to complete the entry. z When [New Destination Entry] is set to [Prohibit], the numeric keys cannot be used to enter a fax number. For details, refer to Send and Forward on page 4-55. For details, refer to the machine’s Operation Guide. (8 Setup and Registration (System menu) > Send > Entry Check for New Dest.) To continue entering a new number, press [FAX No. Entry] and repeat the above procedure. To correct the FAX number, press [Edit].

NOTE Only fax numbers can be selected as destinations. You can select destinations using a combination of numeric keys input and Address Book or One-touch keys selection. 6 Press the [Start] key. The operations for reception begin.

4-46

FAX Operation (Advanced) > Polling Communication

NOTE When On is selected in Dest. Check before Send, a destination confirmation screen is displayed when you press the [Start] key. For details, refer to Confirmation Screen of Destinations on page 5-12.

Using Polling Reception with Sub Addresses For polling reception, enter the sub address (on this machine, sub address and sub address password) set at the sending machine. This communication is still possible when the other party is using a third-party machine provided it is equipped with the same type of sub address communication function. IMPORTANT Check the sub address set by the sender beforehand. 1 Press [Fax] in the home screen. 2 Press [Advanced Setup], and then [FAX Polling RX]. 3 Press [On]. 4 Press [OK]. 5 Select the destination. Here, refer to Sub Address Transmission on page 4-38 when entering the sub address.

z If Entry Check for New Destination is Off, press [OK] to complete entering the number. z If Entry Check for New Destination is On, press [OK] and you are prompted to confirm the FAX number is correct. Re-enter the same FAX number and press [OK] to complete the entry. z When [New Destination Entry] is set to [Prohibit], the numeric keys cannot be used to enter a fax number. For details, refer to Send and Forward on page 4-55. For details, refer to the machine’s Operation Guide. (8 Setup and Registration (System menu) > Send > Entry Check for New Dest.) To continue entering a new number, press [FAX No. Entry] and repeat the above procedure. To correct the FAX number, press [Edit].

NOTE Only fax numbers can be selected as destinations. You can select destinations using a combination of numeric keys input, One-touch keys selection and selection from the Address Book containing registered sub addresses. 6 Press the [Start] key. The operations for reception begin.

NOTE When On is selected in Destination Check before Send, a destination confirmation screen is displayed when you press the [Start] key. For details, refer to Confirmation Screen of Destinations on page 5-12.

4-47

FAX Operation (Advanced) > Polling Communication

Printing from a Polling Box Use this procedure to print an original stored in a Polling box. 1 Press [FAX Box] in the home screen, and then [Polling Box]. 2 Select an original by pressing a checkbox in the list. A tick appears in the checkbox for the selected original.

NOTE To cancel a selection, press the checkbox again so that it is no longer ticked. To check the image of the originals, refer to the preview. For information on previewing images, refer to Previewing Images on page 4-50. For information on working with lists in a Polling box, refer to the machine’s Advanced Operation Guide. 3 Press [Print]. Polling Box

Date and Time

Size

doc20101010094533

02/02/2013 10:10

23 KB

doc20101010095022

02/02/2013 10:10

4 KB

doc20101010100011

02/02/2013 10:10

5 KB

File Name

0001

Search(Name)

1/1 Detail Preview

Print

Store File

Delete

Close 02/02/2013 10:10

Status

4 When the printing confirmation screen appears, press [Yes]. Printing begins.

Deleting Originals in a Polling Box Use this procedure to delete an original stored in a Polling box. NOTE If Delete Transmitted File is set to [On], originals are automatically deleted following polling transmission. (4-44.) 1 Follow steps 1 to 2 in Printing from a Polling Box on page 4-48. 2 Press [Delete]. Polling Box

Date and Time

Size

doc20101010094533

02/02/2013 10:10

23 KB

doc20101010095022

02/02/2013 10:10

4 KB

doc20101010100011

02/02/2013 10:10

5 KB

File Name

0001

Search(Name)

1/1 Detail Preview

Print

Delete

Store File Close 02/02/2013 10:10

Status

3 When the deletion confirmation screen appears, press [Yes]. The original is deleted.

4-48

FAX Operation (Advanced) > Polling Communication

Checking Details and Renaming Files Use this procedure to check the details of an original stored in a Polling box. You can also use this procedure to rename files. 1 Follow steps 1 to 2 in Printing from a Polling Box on page 4-48. 2 Press [Detail]. Polling Box

Date and Time

Size

doc20101010094533

02/02/2013 10:10

23 KB

doc20101010095022

02/02/2013 10:10

4 KB

doc20101010100011

02/02/2013 10:10

5 KB

File Name

0001

Search(Name)

1/1 Detail Preview

Print

Delete

Store File Close 02/02/2013 10:10

Status

3 The details for the selected original are displayed. File:

doc20081010101033

File Name:

Change

doc20071010095033

Number of Pages: page(s) Resolution:

Date and Time:

200x100dpi Normal

02/02/2013 10:10

Sub Address 1234567890 Close 02/02/2013 10:10

Status

Item

Description

File Name

File name of the original Press [Change] to rename the file.

Number of Pages

Number of pages in the original

Resolution

Resolution used during scanning

Date and Time

The date/time when the original was stored.

Sub Address

Specified sub address If there is no information, this item is not displayed.

4 When you have finished checking the details, press [Close].

4-49

FAX Operation (Advanced) > Polling Communication

Previewing Images Use this procedure to view a preview image of the stored document on the touch panel. 1 Follow steps 1 to 2 in Printing from a Polling Box on page 4-48. 2 Press [Preview]. The preview screen appears. For information on previewing images, refer to Using the Preview screen on page 4-37. Polling Box

Date and Time

Size

doc20101010094533

02/02/2013 10:10

23 KB

doc20101010095022

02/02/2013 10:10

4 KB

doc20101010100011

02/02/2013 10:10

5 KB

File Name

0001

Search(Name)

1/1 Detail Preview

Print

Delete

Store File Close 02/02/2013 10:10

Status

4-50

FAX Operation (Advanced) > Prohibiting entry of fax numbers with the numeric keys

Prohibiting entry of fax numbers with the numeric keys You can prohibit direct entry of fax numbers with the numeric keys when faxes are sent. When direct entry is prohibited, faxes can only be sent to destinations stored in the address book or one-touch keys. 1 Press the [System menu] key. 2 Press [FAX], and then [New Destination Entry (FAX)]. 3 Select [Prohibit] (prohibit entry of fax numbers with the numeric keys) or [Permit]. 4 Press [OK]. NOTE When [New Destination Entry] is set to [Prohibited] in [Send] in the system menu, direct entry of addresses is prohibited for all transmission functions, including fax.

4-51

FAX Operation (Advanced) > Account Management

Account Management Account management is user management that specifies the users who can use the machine and job accounting that controls the usage per account. In user accounting, up to 1,000 users can be managed using User ID and Password. In job accounting, the status of fax use per account can be known for up to 1,000 accounts for sending of originals and making communication reservation after entering Account ID. For each management method, refer to the machine’s Advanced Operation Guide.

Description of User Accounting Setting Item

Description

Local User List

Register user access privileges, User ID and Password.

Enable/Disable User accounting

Enable/Disable User accounting.

NOTE For details, refer to the machine’s Advanced Operation Guide.

Description of Job Accounting Setting Item

Description

Accounting List

Register Account Name and Account ID. Up to 8 digits can be entered.

Job accounting

Set job accounting.

FAX send restriction

Restricts the number of fax sheets that can be sent. You can prohibit the use of this sending function or cancel the sending restriction.

Fax port restriction†

Restricts the ports used.

Counting of the number of used sheets

You can reset the counting, referring to the number of fax sheets to be sent and the time required for sending fax by all the accounts or by account.

Print of Accounting Report

You can print the printed and sent page numbers that have been counted by all the accounts.



Requires 2 optional FAX Kits (Dual FAX option).

NOTE For details, refer to the machine’s Advanced Operation Guide.

4-52

FAX Operation (Advanced) > Account Management

Communication modes subject to job accounting •

Normal transmission



Delayed transmission



Broadcast transmission



Sub address transmission



Encrypted transmission



Manual send when dialed from this machine to the receiving system



Polling reception



Network FAX transmission*



i-FAX Transmission



Transmission from the document box * Destinations include FAX and i-FAX destinations.

Restriction of use function When you have enabled job accounting, you need to enter an Account ID when performing the following operations. •

Normal transmission



Delayed transmission



Broadcast transmission



Sub address transmission



Output from FAX Box



Encrypted transmission



Manual send when dialed from this machine to the receiving system



Polling transmission



Network FAX transmission*



i-FAX Transmission



Transmission from the document box * Destinations include FAX and i-FAX destinations. IMPORTANT You can use ‘Make a call’, ‘Checking FAX Job History’ and ‘Communication Control Report Output’ functions without entering an Account ID or Administrator No.

When job accounting has been enabled, batch transmission function works only for communication to be performed for the same Account ID. The communication to be performed with a different Account ID is not conducted as a batch transmission. Normally, the Local FAX Name is printed in the transmit terminal identification (TTI). However, when job accounting is enabled and an Account ID is entered when a fax is sent, you can enable a setting to have the Account Name or Local FAX Name, whichever was selected, be printed. To enable this function, refer to Setting the TTI information on page 64.)

4-53

FAX Operation (Advanced) > Account Management

Logging in when User Accounting has been Enabled When user accounting has been enabled, you need to enter a User ID and Password to use the machine. 1 Press [Login User Name].

Login to:

Local

Login User Name

abcdef

Login Password

********

# Keys

# Keys Simple Login

Login 02/02/2013 10:10

Status

2 Enter a User Name, and press [OK]. NOTE For details on character entry, refer to Character Entry Method on page 11-2. 3 Press [Login Password]. 4 Enter the password and press [OK]. 5 After confirming that the correct User ID and password have been entered, press [Login]. 6 Perform the fax operation. NOTE When the operation is completed, press the [Authentication/Logout] key.

4-54

FAX Operation (Advanced) > Account Management

Logging in when Job Accounting has been Enabled When job accounting has been enabled, you need to enter an Account ID when using the machine.

NOTE When both user accounting and job accounting have been enabled, the screen for entering a User ID and Password is displayed. 1 Use the numeric keys to enter Account ID, and press [Login].

********

Check Counter

Login 02/02/2013 10:10

Status

NOTE You can check the number of pages used by a department by entering the Account ID and pressing [Check Counter]. Press [Close] in the counter browsing screen to log in. 2 Perform the fax operation. NOTE When the operation is completed, press the [Authentication/Logout] key.

Send and Forward A setting can be enabled to have faxes sent by users also be sent to an address set by the administrator. This is convenient for managing documents for transmission.

NOTE This function is enabled for fax when it is enabled for the send function. The function cannot be enabled for fax only. To enable this function, refer the machine’s Operation Guide. (8 Setup and Registration (System menu) > Send > Send and Forward)

4-55

FAX Operation (Advanced) > Other Convenient Functions

Other Convenient Functions Functions that are convenient when sending fax are introduced here. For usage of each function, refer to the machine’s Advanced Operation Guide.

Original Size Selection Select the size of originals to be scanned. Be sure to select the original’s size when using custom size originals. The original size can be selected at the time of fax transmission.

Sending Size Selection Select the sending size (the size of image to be sent).

Zoom Scan originals by automatically zooming them according to the sending size. If the original is scanned at full size, the image may be reduced if a smaller paper size is set on the receiving machine.

Mixed Sized Originals Use the document processor to place originals of different sizes together and send them. In this method, up to 30 sheets can be placed in the document processor.

NOTE For direct transmission, you cannot use Mixed Sized Originals. (Refer to Selection of Transmission Method on page 34.)

2-sided / Book Original Select the type and binding of originals. Original 1-sided sheet original



Type 1-sided

Binding –



2-sided sheet original

2-sided

Open book original

Book Original

Binding Left/Right, Biding Top Binding Left, Binding Right

Only when the optional document processor is used.

NOTE For direct transmission, you cannot use [2-sided] and [Book]. (Refer to Selection of Transmission Method on page 3-4.) When a two-sided sheet original is selected, the original placement orientation can be changed. Use the glass surface for magazines, books, and other thick documents.

4-56

FAX Operation (Advanced) > Other Convenient Functions

Original Orientation To ensure that the originals are sent in the correct orientation for reading, indicate which end of the original is the top. When the original is a two-sided or facing pages original, the orientation of the original must be set.

Selection of Original Image Select Original Image. Setting item

Detail

Text + Photo

Suitable for originals containing a mixture of text and photos.

Photo

For enhanced copies of photographs.

Text

Sharply renders pencil text and fine lines. When text is selected, the OCR screen appears. If you need an image quality suitable for OCR software (applications that convert images into text data), press [On]. Otherwise, press [Off].

Continuous Scan When you cannot place multi-page originals into the document processor at one time, the multi-page originals can be scanned in batches and sent as one job. In this method, originals are scanned until you press [Scan Finish]. You can change the following items during scanning. •

Original Size Selection



Original Orientation



1-sided / 2-sided Selection



Density



Original Image



FAX TX Resolution



Sending Size Selection



Zoom



Border Erase

NOTE When Direct Transmission is performed, only the 1-sided/2-sided selection cannot be changed.

4-57

FAX Operation (Advanced) > Other Convenient Functions

Border Erase You can erase black borders around originals when scanning. For border erase, the following methods are available. Border Erase Sheet Erase black borders from around sheet originals.

Border Erase Book Erase black borders found around and in the middle of pages of thick books. You can set the width of Border Erase for around and in the middle of books separately.

Individual Border Erase Erase top, bottom, left and right black borders to individually set widths.

The Border Erase width that can be set in each mode is as follows. Specifications

Border Erase range

Inch

0-2" (0.01" unit)

Centimeter

0 mm to 50 mm (1 mm unit)

Job Finish Notice This function is used to inform when the transmission of e-mail is completed.

Send and Print When you send originals, this feature allows you to print a copy of the document being sent.

Send and Store When you send originals, this feature allows you to store a copy of the document being sent in a Document Box.

4-58

5

Checking Transmission Results and Registration Status

This chapter explains how to check fax transmission results and functional registration status. Various Tools for Checking Transmission Results and Registration Status ......................................................... 5-2 Checking FAX Job History ................................................................................................................................... 5-3 Displaying Job Log Screen ........................................................................................................................ 5-3 Description of the Job Log Screen............................................................................................................. 5-4 Checking Details of the Job Log ................................................................................................................ 5-5 Printing Administrative Reports............................................................................................................................ 5-7 Send Result Reports.................................................................................................................................. 5-7 FAX RX Result Reports ............................................................................................................................. 5-8 Activity Report............................................................................................................................................ 5-9 Reporting FAX Receipt Result by E-mail ............................................................................................................5-11 Confirmation Screen of Destinations ................................................................................................................. 5-12

5-1

Checking Transmission Results and Registration Status > Various Tools for Checking Transmission Results and

Various Tools for Checking Transmission Results and Registration Status Check the fax transmission results and registration status using the following tools. Display Location

Tool

Contents to Check

Timing of Check

Reference Page

FAX job history check

Touch panel

History of latest 100 send and receipt results stored

Any time

5-3

Send result report / Receipt result report

Report printing

Latest send or receipt result

Automatic printout after every sending or receiving operation (No Print Output or Error Only is also optionally available.)

5-7 5-8

Activity report

Report printing

Latest 50 send or receipt results

Any time, and automatic printout after every 50 sending/receiving

5-9

Status page

Report printing

Registration status of Local FAX Number, Local FAX Name, fax line setting, etc.

Any time

5-10

Reporting of FAX receipt result by E-mail

PC

Fax receipt

Fax reception is reported by email.

5-11

5-2

Checking Transmission Results and Registration Status > Checking FAX Job History

Checking FAX Job History Display the history of the latest 100 each of send and receipt results on the display for checking.

NOTE Even when job accounting is enabled, 100 each of send and receipt results are displayed regardless of the account ID. For details of the job history check, refer to the machine’s Advanced Operation Guide.

Displaying Job Log Screen 1 Press the [Status/Job Cancel] key. 2 Press [Sending Jobs] to check send result, [Printing Jobs] to check receipt result, and [Storing Jobs] to check the results of file storage in FAX Boxes and Polling box. Then press [Log]. 3 Press [

] in Job Type, and select FAX or i-FAX.

Status Status Job Type Job No.

438

Scheduled Job

Log

All All 14

Destination

User Name

Result

InProcess

FAX i-FAX

1/1

E-mail Folder Application Next Detail

Printing Jobs

Sending Jobs

Storing Jobs

Device/ Communicate

Status

5-3

Paper/ Supplies

Close 02/02/2013 10:10

Checking Transmission Results and Registration Status > Checking FAX Job History

Description of the Job Log Screen Items shown in each job log screen and the function of each key are as follows.

Printing Job Log Screen Display / Key

Description

Job No.

Job acceptance number

End Date

Job completed date

Type

Icon indicates job type. Fax reception i-FAX reception

Job Name

Job name

User Name

User name Blank if no information is available

Result

Result is indicated. Completed: Job ended properly. Canceled: Job was canceled. Error: Job ended improperly due to error.

[

Specific type of job can be indicated (Fax or i-FAX reception in this screen).

] in Job Type

[Detail]

Select a job from the list and press this key to show detailed information of the job (Refer to Checking Details of the Job Log on page 5-5).

Sending Job Log Screen Display / Key

Description

Job No.

Job acceptance number

End Date

Job completed date

Type

Icon indicates job type. Fax transmission i-FAX transmission

Destination

Recipient (destination name, fax number or i-FAX address)

User Name

User name Blank if no information is available

Result

Result is indicated. Completed: Job ended properly. Canceled: Job was canceled. Error: Job ended improperly due to error. Waiting: Although the received signal is not confirmed yet, a job is ended.

[

Specific type of job can be indicated (Fax or i-FAX transmission in this screen).

] in Job Type

[Detail]

Select a job from the list and press this key to show detailed information of the job (Refer to Checking Details of the Job Log on page 5-5).

5-4

Checking Transmission Results and Registration Status > Checking FAX Job History

Storing Job Log Screen Display / Key

Description

Job No.

Job acceptance number

End Date

Job completed date

Type

Icon indicates job type. Storing fax reception data Storing i-FAX reception data

Job Name

Job name

User Name

User name Blank if no information is available

Result

Result is indicated. Completed: Job ended properly. Canceled: Job was canceled. Error: Job ended improperly due to error.

[

Specific type of job can be indicated.

] in Job Type

[Detail]

Select a job from the list and press this key to show detailed information of the job (Refer to Checking Details of the Job Log on page 5-5).

NOTE Jobs stored in a Polling box appear as scanner (

) job types.

Checking Details of the Job Log You can check the detailed information of each job.

Displaying Details of the Job Log 1 Press the [Status/Job Cancel] key. 2 Press any of [Printing Jobs], [Sending Jobs] or [Storing Jobs]. Then press [Log]. 3 Select the job to check, and press [Detail]. Detailed information of the selected job is displayed. Detail Job No.:

000080

Job No.:

Result/Destination:

000080

Detail/Edit

Processing

Job Type:

Destination:

Sending Job - FAX

1

User Name: User1 Job Name: doc2008101005151 End Time:

Accepted Time:

1/2

09:11

09:10

Close 02/02/2013 10:10

Status

NOTE Press [

] or [

] to check information of the next or previous page.

4 Press [Close] to exit.

5-5

Checking Transmission Results and Registration Status > Checking FAX Job History

Description of Detailed Information Screen Item

Description

Job No.

Job acceptance number

Result (Result/ Destination)

Result is indicated. Completed: Job ended properly. Canceled: Job was canceled. Error: Job ended improperly due to error. Press [Detail] to check the result for each destination.

Job Type

Job type

Destination

The number of destinations is displayed.

User Name

User name Blank if no information is available

Job Name

Job name

Accepted Time

Time when job was accepted

End Time

Time when job ended

Original Pages

Number of pages in the original

Color/Black & White

Color mode used during scanning

Connected to

The Local FAX Name or Local FAX Number registered on the other party’s machine (for fax reception and manual reception). i-FAX sender address (in the case of i-FAX reception) Blank if no information is available

Printed Pages

Number of printed pages

5-6

Checking Transmission Results and Registration Status > Printing Administrative Reports

Printing Administrative Reports You can print various administrative reports to check the results of fax transmission or the status of the functional setup.

Send Result Reports Each time you send a fax, you can print a report to confirm whether the fax was sent successfully. You can also print the transmitted image in the send result report. 1 Press the [System Menu] key. 2 Press [Report], and [Next] of Result Report Setting. Then press [Next] of Send Result Report and [Change] of FAX. 3 Press [Off] (not to print), [On] (to print), [Error Only], or [Specify Each Job]. Report - FAX Print a report of FAX transmission results. * Results including E-mail/Folder in multiple destinations are also printed. Off

Attach Image

On

Error Only

Off

Partial Image

Full Image

Specify Each Job

Cancel

OK 02/02/2013 10:10

Status

If you selected [On], [Error Only], or [Specify Each Job], you should then indicate whether the transmitted image is to be attached by selecting [Off] (do not print transmitted image), [Partial Image] (print transmitted image at full size) or [Full Image] (print all of the transmitted image).

4 Press [OK]. With transmitted image

Without transmitted image

Send Result Report

Send Result Report

Completed

Completed

FAX TX Report When [Specify Each Job] is selected in the transmission result report settings, you can specify whether a transmission result report is printed when you perform a transmission job. To print a transmission result report, press [FAX TX Report] on the [Advanced Setup] tab when performing the transmission, and select [On] or [Error only].

5-7

Checking Transmission Results and Registration Status > Printing Administrative Reports

Report for Job Canceled before Sending Print a send result report when the job is canceled before being sent. 1 Press the [System Menu] key. 2 Press [Report], [Next] of Result Report Setting, [Next] of Send Result Report and then [Change] of Canceled before Sending. 3 Press [Off], [On]. 4 Press [OK].

Recipient Format Select the Recipient Format for the send result report. The name and destination that appear on the Send Result Report are taken from the information stored in the address book. If [Name or Destination] is selected, either the name (destination name) or the destination (FAX No. or i-FAX address) stored in the address book is shown. If [Name and Destination] is selected, both the name (destination name) and destination (FAX No. or i-FAX address) are shown. When the destination (e.g. FAX No.) was directly entered, only the destination (FAX No.) is shown. 1 Press the [System Menu] key. 2 Press [Report], [Next] of Result Report Setting, [Next] of Send Result Report and then [Change] of Recipient Format. 3 Press [Name or Destination], [Name and Destination]. 4 Press [OK]. NOTE This is not displayed if E-mail/Folder and Fax are both set to [Off] in Send Result Reports.

FAX RX Result Reports Each time you receive a fax, you can print a report to confirm whether the fax was received successfully.

NOTE Fax receipt can also be notified by e-mail instead of checking the receipt result report. (Refer to Reporting FAX Receipt Result by E-mail on page 5-11.) 1 Press the [System Menu] key. 2 Press [Report], and [Next] of Result Report Setting. Then press [Change] of FAX RX Result Report. 3 Press [Off] (not to print), [On] (to print), or [Error/Storing in Box Only].

5-8

Checking Transmission Results and Registration Status > Printing Administrative Reports 4 Press [OK].

FAX RX Result Report Completed

Activity Report Activity reports are reports of both the sent faxes and the received faxes. Each report lists the history of the latest 50 sent or received fax data. When automatic printout is selected, a report is printed out automatically after every 50 faxes sent or received.

Printing Activity Reports The latest 50 sent or received fax data are printed as a report. 1 Press the [Status/Job Cancel] key. 2 Press [Device/Communication] and then [Log] of FAX. 3 Press [Outgoing] to print the sent fax report, and press [Incoming] to print the received fax report. 4 Press [Print Report]. FAX Log Outgoing

Date

Incoming

Destination

Detail

Result

10/10 09:50

A OFFICE

12345678

Completed

10/10 09:45

A OFFICE

12345678

Error

10/10 09:30

A OFFICE

12345678

Completed

10/10 09:25

A OFFICE

12345678

Completed

10/10 09:15

A OFFICE

12345678

Print Report

1/1

Completed Detail

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Status

NOTE You can select a shown fax job and press [Detail] to view detailed information of the job. 5 When the printing confirmation screen appears, press [Yes]. An activity report is printed.

5-9

Checking Transmission Results and Registration Status > Printing Administrative Reports

FAX TX Report

FAX RX Report

Automatic Printout An activity report is printed out automatically after every 50 faxes sent or received. 1 Press the [System Menu] key. 2 Press [Report], and [Next] of Admin Report Settings. Then press [Change] of Outgoing FAX Report or Incoming FAX Report. 3 Press [Off] (not to print) or [On] (to print). 4 Press [OK].

Status Page A status page provides information on a number of user setups. FAX-related information includes the Local FAX Number, Local FAX Name, fax line setting, etc. You can print it out as necessary. 1 Press the [System Menu] key. 2 Press [Report], and [Next] of Print Report. Then press [Print] of Status Page. 3 When the printing confirmation screen appears, press [Yes]. A status page is printed.

Status Page

5-10

Checking Transmission Results and Registration Status > Reporting FAX Receipt Result by E-mail

Reporting FAX Receipt Result by E-mail Fax receipt can also be notified by e-mail instead of checking the receipt result report.

NOTE This setting is displayed when the FAX RX Result Report setting is [On] or [Error/Storing in Box Only]. For details, refer to FAX RX Result Reports on page 5-8. Fax receipt results are reported by e-mail according to the settings of FAX RX Result Report. If the FAX RX Result Report setting is [On], E-mail notification is provided for every fax. If the setting is [Error/Storing in Box Only], E-mail notification is only provided when an error occurs or the received original is forwarded to FAX Boxes. 1 Press the [System Menu] key. 2 Press [Report], and [Next] of Result Report Setting. Then press [Change] of RX Result Report Type. 3 To select destination from the address book, press [E-mail Address Book] and then [Address Book]. Specify the destination of E-mail, and press [OK].

NOTE Refer to Selecting a Destination from the Address Book on page 3-19 for the procedure of selecting destinations from the Address Book. To enter an e-mail address directly, press [E-mail Address Entry] and then [E-mail Address]. Enter the desired e-mail address, and press [OK]. Up to 128 characters can be entered.

NOTE For details on character entry, refer to Character Entry Method on page 11-2. 4 Press [OK].

5-11

Checking Transmission Results and Registration Status > Confirmation Screen of Destinations

Confirmation Screen of Destinations When selecting [On] for Dest. Check before Send, the confirmation screen of destinations appears after pressing the [Start] key. For details, refer to the Operation Guide for the machine. (8 Setup and Registration (System menu) > Send > Dest. Check before Send) Follow the steps below to confirm the destinations. 1 Press [

] or [

] to confirm every destination. Destination

Check the destination list through the last page. After checking the list, press [Check] and then Start key.

Destination A OFFICE

Detail 1234567890

1/1

Detail Delete Check Cancel Status

02/02/2013 10:10

Status Admin

Press [Detail] to display the detailed information on the selected destination. To delete the destination, select the destination you want to delete and press [Delete]. Press [Yes] in the confirmation screen. The destination is deleted. To add the destination, press [Cancel] and then return to the destination screen.

2 Press [Check]. NOTE Be sure to confirm every destination by displaying them on the touch panel. You cannot press [Check] unless you have confirmed every destination. 3 Press the [Start] key to start sending.

5-12

6

Setup and Registration

This chapter explains how to perform various setups and registrations. Selection of Telephone Line (Inch version only) .................................................................................................. 6-2 Selection of Transmit Terminal Identification (TTI)............................................................................................... 6-3 Setting the TTI information................................................................................................................................... 6-4 Local FAX Name Registration.................................................................................................................... 6-4 Local FAX Information Entry ...................................................................................................................... 6-5 ECM TX ............................................................................................................................................................... 6-7 TX Start Speed ..................................................................................................................................................... 6-8 FAX/TEL Auto Switch Reception ......................................................................................................................... 6-9 FAX/Answering Machine Auto Switch Reception................................................................................................6-11 Rings.................................................................................................................................................................. 6-13 Volume Adjustment ............................................................................................................................................ 6-14 Job Finish........................................................................................................................................................... 6-15 Retry Times........................................................................................................................................................ 6-16 Receiving Mode ................................................................................................................................................. 6-16 Reception Date/Time ......................................................................................................................................... 6-18 Media Type for Print Output ............................................................................................................................... 6-19 Setting the cassette for the print output of received faxes ....................................................................... 6-20 MP Tray Paper Output ....................................................................................................................................... 6-21 ECM RX ............................................................................................................................................................. 6-22 RX Start Speed .................................................................................................................................................. 6-23 DRD Reception .................................................................................................................................................. 6-24 Transmission Restriction.................................................................................................................................... 6-26 Registering Permit FAX No. ..................................................................................................................... 6-27 Changing and Deleting Permit FAX No. .................................................................................................. 6-29 Registering Reject FAX No. ..................................................................................................................... 6-30 Changing and Deleting Reject FAX No.................................................................................................... 6-31 Registering Permit ID No. ........................................................................................................................ 6-32 Changing and Deleting Permit ID No....................................................................................................... 6-33 Setting Send Restriction .......................................................................................................................... 6-34 Setting Reception Restriction .................................................................................................................. 6-34 Encryption .......................................................................................................................................................... 6-35 Registering an Encryption Key ................................................................................................................ 6-36 Changing and Deleting Registration Contents of Encryption Key............................................................ 6-37 Operation at the Sending System ............................................................................................................ 6-37 Operation at the Receiving System ......................................................................................................... 6-39 Reduced Reception ........................................................................................................................................... 6-40 Duplex Print Output............................................................................................................................................ 6-41 2 in 1 Reception ................................................................................................................................................. 6-42 Remote Diagnostics ........................................................................................................................................... 6-43 Prohibiting FAX Printing at Specified Times (Unusable Time) ........................................................................... 6-44 Setting the Paper Output ................................................................................................................................... 6-45

6-1

Setup and Registration > Selection of Telephone Line (Inch version only)

Selection of Telephone Line (Inch version only) Select the telephone line according to the type you are contracted with. Please note that selecting a wrong telephone line will prevent you from sending fax.

NOTE If you install 2 optional FAX Kits (Dual FAX option) and then use 2 phone lines, select the option for each line. 1 Press the [System Menu] key. 2 Press [FAX], [Next] of Transmission, [Next] of FAX, and then [Change] of Dialing Mode (Port 1) or Dialing Mode (Port 2). FAX - FAX Port 1 Set FAX port.

Tone(DTMF)

Pulse(10PPS)

Cancel

OK 02/02/2013 10:10

Status

3 According to the type of telephone line you are contracted with, press [Tone (DTMF)] or [Pulse (10PPS)]. 4 Press [OK].

6-2

Setup and Registration > Selection of Transmit Terminal Identification (TTI)

Selection of Transmit Terminal Identification (TTI) The transmit terminal identification (TTI) is the information about the sending machine (transmit terminal) that is printed by the receiving machine on the received fax. The information includes the date and time of transmission, number of pages sent, name, fax number, and Internet FAX address. This machine enables the user to select if the TTI is printed out on the fax on the receiving system. Regarding the location of the information to be printed, you can select inside or outside of the page image being sent.

NOTE You can specify the same TTI for FAX and Internet FAX (i-FAX) transmissions. Normally, the Local FAX Name is printed in the transmit terminal identification (TTI). However, when job accounting is enabled and an Account ID is entered when a fax is sent, you can enable a setting to have the Account Name or Local FAX Name, whichever was selected, be printed. To enable this function, refer to Setting the TTI information on page 64.) 1 Press the [System Menu] key. 2 Press [FAX], [Next] of Transmission, [Next] of Basic and then press [Change] of TTI. FAX - TTI Attach TTI (Transmit Terminal Identification) in transmitted documents.

Off

Outside

Inside

Cancel

OK 02/02/2013 10:10

Status

3 Press the location for printing the information on the fax. If you don’t want to print, press [Off]. 4 Press [OK].

6-3

Setup and Registration > Setting the TTI information

Setting the TTI information Register the name (local FAX name) and fax number to be printed in the transmit terminal identification (TTI) area, and the FAX ID (local FAX information). By registering the TTI data, the receiver can easily find out where the FAX came from.

Local FAX Name Registration Register the local FAX name printed in the transmit terminal identification (TTI) area.

NOTE If two fax kits are installed and two telephone lines are used, TTI information can be registered for each line. However, only one FAX ID can be registered. To change the entry, follow the same operation. 1 Press the [System Menu] key. 2 Press [FAX], [Next] of Transmission, [Next] of Basic, [Next] of Local FAX Name Entry (Port1), or Local FAX Name Entry (Port2), and then [Change] of Local FAX Name Entry. The entry screen will be displayed. NOTE Settings specified in Local FAX Name Entry (Port 1) are applied to Internet fax.

Use the keyboard to enter.

Limit: 32 characters Input: 0 characters Backspace

1

2 q

3

w a

e s

z

5 r

d x

Upper-case

4

t f

c

Lower-case

6 y g

v

7 u h

b

No./Symbol

8 i j

n

9

0 o

k m

p l

,

! [ ;

.

=

` ]

\

’ /

@

_

Space Cancel

OK 02/02/2013 10:10

Status

3 Enter the Local FAX Name to be registered. Up to 32 characters can be entered.

NOTE For details on character entry, refer to Character Entry Method on page 11-2. 4 Press [OK].

6-4

Setup and Registration > Setting the TTI information

Local FAX Information Entry Register the local FAX information (local FAX number) printed in the transmit terminal identification (TTI) area. The Local FAX ID is used for transmission limit purposes. (Refer to Transmission Restriction on page 6-26.) The account name or the account ID can be used as Local FAX Info in the TTI. For the procedure for registering an account name or account ID, refer to the machine's Operation Guide.

NOTE If you install 2 optional FAX Kits (Dual FAX option) and then use 2 phone lines, you can register Local Fax Number for each of the lines and only one Local FAX ID. To change the registration contents, follow the same operation. 1 Press the [System Menu] key. 2 Press [FAX], [Next] of Transmission, and then [Next] of FAX. When you register the Local FAX Number, go to next step. When you register the Local FAX ID, go to step 6.

Local FAX Number Entry 3 Press [Change] of Local FAX Number 1 or Local FAX Number 2. If you have already registered a number, the current registered number is displayed. FAX - Local FAX Number 1 Add or edit local FAX number. Use the numeric keys to enter a number.

123456789 Space

Backspace

Cancel

OK 02/02/2013 10:10

Status

4 Using the numeric keys, enter the local number to register. z Up to 20 digits can be entered. z Press [Space] to enter a space. z Use [ ] or [ ] to move the cursor. z Pressing [Backspace] deletes the character to the left of the cursor. 5 Press [OK].

6-5

Setup and Registration > Setting the TTI information

Local FAX ID Entry 6 Press [Change] of Local FAX ID. The entry screen is displayed. FAX - Local FAX ID Set local FAX ID. Use [-]/[+] or the numeric keys to enter a number.

(0000 - 9999)

Cancel

OK 02/02/2013 10:10

Status

7 Using the numeric keys or [+]/[-], enter the four-digit Local FAX ID number to register. 8 Press [OK]. 9 Press [Close].

Change of Account as Local FAX Name 10Press [Next] of Basic, and then [Change] of Account as Local FAX Name. 11To use the account name, press [ON]. To use the Local FAX name, press [OFF]. 12Press [OK].

6-6

Setup and Registration > ECM TX

ECM TX ECM is a communication mode specified by the ITU-T (International Telecommunication Union) that retransmits data when an error occurs. Fax machines that have ECM mode check for errors as they communicate, preventing distortion of the image due to noise on the line and other conditions.

NOTE When there is a large amount of noise on the line, communication may take slightly longer than when [Off] is selected. 1 Press the [System Menu] key. 2 Press [FAX], [Next] of Transmission, [Next] of FAX, and then [Change] of ECM TX (Port1) or ECM TX (Port2). 3 Select either [Off] or [On]. 4 Press [OK].

6-7

Setup and Registration > TX Start Speed

TX Start Speed When communication conditions are bad, the fax may not be transmitted correctly. In that case, set a lower TX Start Speed. Normally this should be used with the default setting. 1 Press the [System Menu] key. 2 Press [FAX], [Next] of Transmission, [Next] of FAX, and then [Change] of TX Start Speed (Port1) or TX Start Speed (Port2). 3 Press [9600bps], [14400bps] or [33600bps]. 4 Press [OK].

6-8

Setup and Registration > FAX/TEL Auto Switch Reception

FAX/TEL Auto Switch Reception This reception method is convenient when using both telephone and fax on a single telephone line. When fax originals have been sent, the machine automatically receives them, and when the other party is calling from a telephone, the machine makes a ringing tone urging the user to respond. IMPORTANT In order to use FAX/TEL Auto Switch Reception, it is necessary to connect a telephone set (commercially available product) to the machine. After the telephone has made a ringing tone for the preset number of times, the other party is required to pay phone line charges even if the receiving system does not respond.

Flow of reception FAX

FAX

When the other party has sent originals with automatic send

When the other party has sent originals with manual send

Telephone When the other party is calling from a telephone

Receives incoming call without making ringing tone. (The other party is required to pay the phone line charge from this point.)

Makes ringing tone twice. (Only the other party can hear the ringing tone.)

Receive originals from the other party automatically (FAX Automatic Reception)

Makes ringing tone. (Both the other party and the receiving machine can hear the ringing tone.) (If you do not lift the handset of the telephone within 30 seconds, the machine switches to fax reception.)

When you lift the handset of the connected telephone set, you can talk to the other party.

After the end of the conversation, you can receive the fax.

NOTE At the end of the conversation, you can also manually receive the originals. (Refer to Manual Reception on page 4-15.)

6-9

Setup and Registration > FAX/TEL Auto Switch Reception Preparation: Refer to Receiving Mode on page 6-17 to select [Auto (FAX/TEL)]. 1 The connected telephone set makes a ringing tone. Note that if [0] (zero) is set as the number of rings (for FAX/TEL Auto Switch), the connected telephone does not ring.

NOTE You can change the number of times the ringing tone rings. (Refer to FAX/TEL Auto Switch Reception on page 6-9.)

When the call is from a telephone

2 The machine makes a ringing tone urging the user to respond. Lift the handset of the telephone within 30 seconds. NOTE If you do not lift the handset within 30 seconds, the machine switches to fax reception. 3 Talk to the other party. NOTE At the end of the conversation, you can manually receive the originals. (Refer to Manual Reception on page 4-15.)

When the call is from a fax The machine starts receiving fax originals.

6-10

Setup and Registration > FAX/Answering Machine Auto Switch Reception

FAX/Answering Machine Auto Switch Reception This method is convenient when using both the answering machine and fax. When fax originals have been sent, the machine receives them automatically, and when the call is from a telephone, the machine follows the functions of the connected answering machine. Therefore, when the user is absent, the other party can leave a message on the answering machine. IMPORTANT When using FAX/Answering Machine Auto Switch Reception function, if a silence continues for at least 30 seconds before one minute passes after the machine has received a call from the other party, the machine’s silence detection function comes into operation and the machine switches to fax reception.

NOTE In order to use FAX/Answering Machine Auto Switch Reception, it is necessary to connect an answering machineequipped telephone set (commercially available product) to the machine. For details, such as responding to messages, refer to the Operation Guide of each answering machine. Set the number of rings to be made by the machine more than the number of rings to be made by the answering machine. (Refer to FAX/TEL Auto Switch Reception on page 6-9.)

Flow of reception FAX

FAX

Telephone

When the other party has sent originals with automatic send

When the other party has sent originals with manual send

Receive fax originals from the other party automatically (FAX Automatic Reception).

The answering machine plays the message informing the other party that the user is absent.

When the other party is calling from a telephone

The answering machine records a message from the other party.

When the other party starts sending originals, the machine receives the originals being sent.

6-11

Setup and Registration > FAX/Answering Machine Auto Switch Reception Preparation: Refer to Receiving Mode on page 6-17 to select [Auto (TAD)]. 1 The connected telephone set makes ringing tone the set number of times.

NOTE If you lift the handset while the telephone set is still making the ringing tone, the machine enters a status the same as manual reception. (Refer to Manual Reception on page 4-15.) 2 The answering machine responds.

When the call is from a telephone, but the user is absent The answering machine plays a response message, and starts recording the other party’s message. NOTE When silence continues for at least 30 seconds during recording, the machine switches to fax reception.

When the call is from a fax The machine starts receiving fax originals.

6-12

Setup and Registration > Rings

Rings You can change the number of times to let the phone ring before answering a call as needed. The number of ringing times can be changed independently for each receiving mode of Auto (Normal), Auto (TAD) and Auto (FAX/TEL).

NOTE The number of ringing times can be set to between 1 and 15 times for Rings (Normal) and Rings (TAD), and 0 and 15 times for Rings (FAX/TEL). For Rings (FAX/TEL), this change is possible only with inch models. 1 Press the [System Menu] key. 2 Press [FAX], [Next] of Reception and then press [Next] of FAX. Press [Change] for the reception mode to be changed. 3 Press [+]/[-] or the numeric keys to enter the number. 4 Press [OK].

6-13

Setup and Registration > Volume Adjustment

Volume Adjustment Adjust the volume of the speaker and monitor. Speaker Volume: Volume of the built-in speaker when the line is connected by pressing [On Hook]. Monitor Volume: Volume of the built-in speaker when the line is connected without pressing [On Hook] such as in memory transmission. 1 Press the [System Menu] key. 2 Press [Common Settings] , [Next] of Sound and then [Change] of FAX Speaker Volume or FAX Monitor Volume. 3 Select any of [1] (Minimum), [2], [3] (Medium), [4], [5] (Maximum) or [0] (Mute). Common Settings - FAX Monitor Volume Set the FAX monitor volume level.

Minimum

Medium

Maximum

Mute 0

1

2

3

4

5

Cancel

OK 02/02/2013 10:10

Status

4 Press [OK].

6-14

Setup and Registration > Job Finish

Job Finish Sets whether an audible signal is generated when a job is successfully completed. 1 Press the [System Menu] key. 2 Press [Common Settings] , [Next] of Sound , [Next] of Buzzer and then [Change] of Job finish. 3 Select [Off], [On], or [FAX Reception Only]. 4 Press [OK]. NOTE For information on settings other than the buzzer job finish sound, refer to the machine’s Operation Guide.

6-15

Setup and Registration > Retry Times

Retry Times The number of retry times can be changed automatically.

NOTE Retry times can be set to between 0 and 14. For Redial, refer to Dialing the Same Receiving System (Redial) on page 3-23. 1 Press the [System Menu] key. 2 Press [FAX], [Next] of Transmission, [Next] of Basic and then [Change] of Retry Times. 3 Press [+]/[-] or the numeric keys to enter the number. 4 Press [OK].

6-16

Setup and Registration > Receiving Mode

Receiving Mode The following five receiving modes are available. •

FAX Automatic Reception [Auto (Normal)]



FAX/TEL Auto Switch Reception [Auto (FAX/TEL)] (Refer to 6-9.)



FAX/Answering Machine Auto Switch Reception [Auto (TAD)] (Refer to 6-11.)



DRD Reception [Auto (DRD)] (Refer to 6-24.)



Manual Reception [Manual] (Refer to 4-15.)

Select the mode appropriate for the way the machine is used.

NOTE DRD reception mode is available only for inch models. 1 Press the [System Menu] key. 2 Press [FAX], [Next] of Reception, [Next] of FAX and then [Change] of RX Setting. 3 Select the reception mode to be changed. When [Auto (DRD)] is selected, choose the pattern of ringing. Pattern

Description

Pattern 1

Normal Ring

Pattern 2

Double Ring

Pattern 3

Short-Short-Long

Pattern 4

Short-Long-Short

4 Press [OK].

6-17

Setup and Registration > Reception Date/Time

Reception Date/Time Reception Date/Time function adds the reception date/time, sender information and number of pages on the top of each page when the message is printed out. It is useful for confirming the time of reception if the fax is from a different time zone.

NOTE When the received data is printed on multiple pages, the reception date/time is printed on the fist page only. It is not printed on the pages that follow. When the received fax data is forwarded after retrieving it from memory, the reception date/time is not added to the forwarded data. 1 Press the [System Menu] key. 2 Press [FAX], [Next] of Reception, [Next] of Basic and then [Change] of Reception Date/Time. 3 Press [On]. 4 Press [OK].

6-18

Setup and Registration > Media Type for Print Output

Media Type for Print Output Specify the paper type to be used for print output of the received fax. Supported paper types: All Media Types, Plain, Rough, Vellum, Labels, Recycled, Bond, Cardstock, Color, Envelope, Thick, Coated, High Quality, Custom 1 to 8

NOTE Refer to the machine’s Advanced Operation Guide for details on Custom Paper 1 to 8. 1 Press the [System Menu] key. 2 Press [FAX], [Next] of Reception, [Next] of Basic and then [Change] of Media Type. 3 Select the desired paper type. If no specific paper type is selected, press [All Media Types]. FAX - Media Type Set the paper to use for faxes.

All Media Types

Plain

Recycled

Bond

Cardstock

Vellum

Labels

Color

Envelope

Thick

Coated

Custom 3

Custom 4

High Quality

Custom 1

Custom 2

Custom 5

Custom 6

Custom 7

Custom 8

Cancel

OK 02/02/2013 10:10

Status

4 Press [OK].

6-19

Setup and Registration > Media Type for Print Output

Setting the cassette for the print output of received faxes By specifying the media type, faxes can be received on the corresponding cassette. Faxes will be automatically reduced to the set paper size. For detail, refer to Reduced Reception on page 6-40 1 Press the [System Menu] key. 2 Press [Cassette/MP Tray Settings]. 3 Cassette Setting, select one of [Cassette 1] to [Cassette 7] and press [Next]. Press [Change] of Paper Size. NOTE [Cassette 3] to [Cassette 7] are shown when the optional paper feeder is installed. 4 Inch models: Press [Auto] and then [Inch]. Metric models: Press [Auto] and then [Metric]. Cassette/MP Tray Settings - Paper Size Set cassette paper size.

Auto

Metric

Inch

Standard Sizes 1 Standard Sizes 2

Cancel

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Status

NOTE Set the paper size of the cassette used for fax reception as follows: Inch models: Press [Auto] and then [Inch]. Metric models: Press [Auto] and then [Metric]. If the above setting is changed, it will not be possible to print faxes. For details, refer the machine’s Operation Guide. (3 Preparation before Use > Specifying Paper Size and Media) 5 Press [OK]. The previous screen reappears.

6 Press [Change] of Media Type and select the media type. Then press [OK]. The previous screen reappears. Common Settings - Media Type Select type of paper in Cassette 1.

Rough

Plain Recycled

Preprinted

Vellum

Bond

Color

Prepunched

Letterhead

Custom 1

Custom 2

Custom 3

Custom 6

Custom 7

Custom 8

Thick

High Quality

Custom 4

Custom 5

Cancel

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Status

7 Press [Close]. The display returns to the default System Menu screen.

6-20

Setup and Registration > MP Tray Paper Output

MP Tray Paper Output You can select whether to use the MP tray paper when printing out the received fax. 1 Press the [System Menu] key. 2 Press [FAX], [Next] of Reception, [Next] of Basic and then [Change] of Multi Purpose Tray. 3 Select either [Off] (not to use) or [On] (to use). 4 Press [OK].

6-21

Setup and Registration > ECM RX

ECM RX ECM is a communication mode specified by the ITU-T (International Telecommunication Union) that retransmits data when an error occurs. Fax machines that have ECM mode check for errors as they communicate, preventing distortion of the image due to noise on the line and other conditions.

NOTE When there is a large amount of noise on the line, communication may take slightly longer than when [Off] is selected. 1 Press the [System Menu] key. 2 Press [FAX], [Next] of Reception, [Next] of FAX, [ (Port1) or ECM RX (Port2). 3 Select either [Off] or [On]. 4 Press [OK].

6-22

], and then [Change] of ECM RX

Setup and Registration > RX Start Speed

RX Start Speed When communication conditions are bad, the fax may not be received correctly. In that case, set a lower RX Start Speed. Normally this should be used with the default setting. 1 Press the [System Menu] key. 2 Press [FAX], [Next] of Reception, [Next] of FAX, [ Speed (Port1) or RX Start Speed (Port2). 3 Press [9600bps], [14400bps] or [33600bps]. 4 Press [OK].

6-23

], and then [Change] of RX Start

Setup and Registration > DRD Reception

DRD Reception This reception mode utilizes the Distinctive Ring Pattern service available through some telephone companies. With this service, you can use two or more fax numbers on a single telephone line. Thus, you can use this fax and a telephone on the same line, and you can still designate a different fax number for each of them. As each number is given a different ring pattern, the machine is able to differentiate between incoming calls. If one of these numbers is designated for the machine, and a desired ring pattern is designated for that number in advance, fax reception will be initiated automatically whenever the machine detects the ring pattern distinctive to the fax.

NOTE Using DRD Reception to receive a telephone call is only possible if a separately purchased telephone is connected to the machine. DRD reception is only possible if you subscribe to the Distinctive Ring Pattern service provided by your telephone company. Contact your telephone company for further information on the Distinctive Ring Pattern service available.

Flow of reception FAX

Telephone

If the other party has dialed your fax number...

If the other party has dialed your telephone number...

Telephone company

The fax machine will ring using the predetermined ring pattern for a fax and fax reception will start automatically. (The fax will handle the call using the Automatic FAX Reception mode.)

The fax machine will ring using the predetermined ring pattern for a telephone call. Conversation is possible with the other party if you answer the telephone that is connected to this fax machine.

Preparation: Refer to Receiving Mode on page 6-17 to select [Auto (DRD)]. 1 When a call comes in, the telephone will ring.

NOTE If you lift the handset while the telephone is still ringing, the machine will deal with the call in the same manner as standard Manual FAX Reception. For details, refer to Manual Reception on page 4-15.

6-24

Setup and Registration > DRD Reception 2 The machine will then ring using the predetermined ring pattern.

When the call is from a telephone Lift the handset and speak with the other party. When the conversation is over, fax reception can be initiated manually. When the call is from a fax Once the ringing tone stops, fax reception will start automatically.

6-25

Setup and Registration > Transmission Restriction

Transmission Restriction This function allows you to send or receive originals only when communication requirements are met. Using this function can limit other parties with which you can communicate. Specifically, you must register communication requirements (Permit FAX No./Permit ID No.) and set the transmission limit in advance. When the machine sends or receives originals, you do not need to perform a special operation for this particular function, and you can operate the machine normally. When sending or receiving has actually started, the machine correctly conducts transmission that meets communication requirements, but when the transmission does not meet the requirements, the machine indicates an error. This mode also allows you to set a [Reject List] for Reception Restriction so that reception from senders on the list of Rejected FAX numbers or from senders whose Local FAX Number is not registered are rejected.

NOTE Before using transmission restriction, be sure to read the following prerequisites, communication establishing requirements, and reception rejection requirements thoroughly, and consult with the other parties with which you communicate. Prerequisites Send Restrictions

Reception Restrictions

† ††



Communication Establishing Requirements

Register Permitted FAX numbers or Permitted ID numbers.† (Refer to Registering Permit FAX No. on page 6-27 or Registering Permit ID No. on page 6-32.)



Send restriction settings are specified in [Permit List + Address Book] in Send Restrictions. (Refer to Setting Send Restriction on page 6-34.)



Register the Local FAX Numbers or Local FAX IDs of other parties.



Register Permitted FAX numbers or Permitted ID numbers.†† (Refer to Registering Permit FAX No. on page 6-27 or Registering Permit ID No. on page 6-32.)



Reception restriction settings are specified in [Permit List + Address Book] in Reception Restrictions. (Refer to Setting Reception Restriction on page 6-34.)



Register the Local FAX Numbers or Local FAX IDs of other parties.



The recipient’s Local FAX Number matches a Permitted FAX No. registered on the machine.



The recipient’s Local FAX ID matches a Permitted ID registered on the machine.



When the number was dialed using the Address Book or One-touch keys, the last 4 digits of the dialed number match the last 4 digits of the recipient’s Local FAX Number. (Excludes manual transmissions.)



The sender’s Local FAX Number matches a Permitted FAX No. registered on the machine.



The sender’s Local FAX ID matches a Permitted ID registered on the machine.



A fax number that matches the last 4 digits of the sender’s Local FAX Number is registered in the Address Book on this machine.

If there is neither a Permitted FAX No. nor a Permitted ID No. registered for the recipient, sending is not rejected. If there is neither a Permitted FAX No. nor a Permitted ID No. registered for the sender, reception is not rejected.

6-26

Setup and Registration > Transmission Restriction

Prerequisites Reception Rejection



Reception Rejection Requirements



Register Reject FAX numbers.† (Refer to Registering Reject FAX No. on page 6-30.)



Reception restriction settings are specified in [Reject List] in Reception Restrictions. (Refer to Setting Reception Restriction on page 6-34.)



The sender’s Local FAX Number is not registered.



The sender’s Local Fax Number matches a Reject FAX No. registered on the machine.

If there are no Reject FAX numbers registered, calls are only rejected from senders whose Local FAX Numbers (Indicates local FAX information entries, not the actual line numbers.) are not registered.

Registering Permit FAX No. NOTE Up to 50 Permit FAX numbers can be registered. 1 Press the [System Menu] key. 2 Press [FAX], [Next] of TX/RX Restriction and then [Add/Edit] of Permit No. List. 3 Press [Add]. FAX - Permit No. List Add a number from which faxes will be accepted. (Up to 50 numbers can be added.) TEL Number 0120999333

1/1

Detail

Add

Delete

Close 02/02/2013 10:10

Status

4 Use the numeric keys to enter Permit FAX No. Up to 20 digits can be entered. FAX - Permit No. Add or edit permit number. Use the numeric keys to enter a number.

123456789 Pause

Space

Backspace

Cancel

OK 02/02/2013 10:10

Status

6-27

Setup and Registration > Transmission Restriction

NOTE Press [Pause] to insert a pause (-) between numbers. Press [Space] to enter a space. Use [ ] or [ ] to move the cursor. Pressing [Backspace] deletes the character to the left of the cursor. 5 Press [OK]. 6 When registering other Permit FAX numbers, repeat steps 3 to 5. 7 Press [Close].

6-28

Setup and Registration > Transmission Restriction

Changing and Deleting Permit FAX No. 1 Follow steps 1 to 2 of Registering Permit FAX No. on page 6-27. FAX - Permit No. List Add a number from which faxes will be accepted. (Up to 50 numbers can be added.) TEL Number 0120999333

1/1

Detail

Add

Delete

Close 02/02/2013 10:10

Status

2 Select the Permit FAX No. to be changed or deleted. To change Permit FAX No., go to step 3, and to delete Permit FAX No., go to step 6. 3 Press [Detail]. FAX - Permit No. Add or edit permit number. Use the numeric keys to enter a number.

123456789 Pause

Space

Backspace

Cancel

OK 02/02/2013 10:10

Status

4 Use the numeric keys to reenter Permit FAX No. Up to 20 digits can be entered.

NOTE Press [Pause] to insert a pause (-) between numbers. Press [Space] to enter a space. Use [ ] or [ ] to move the cursor. Pressing [Backspace] deletes the character to the left of the cursor. 5 Press [OK]. When the change confirmation screen appears, press [Yes]. Go to step 7. 6 Press [Delete]. When the deletion confirmation screen appears, press [Yes]. 7 To change or delete other Permit FAX numbers, repeat steps 2 to 6. 8 Press [Close].

6-29

Setup and Registration > Transmission Restriction

Registering Reject FAX No. NOTE Up to 50 Reject FAX numbers can be registered. 1 Press the [System Menu] key. 2 Press [FAX], [Next] of TX/RX Restriction and then [Add/Edit] of Reject No. List. 3 Press [Add]. FAX - Reject No. List Add a number from which faxes will be rejected. (Up to 50 numbers can be added.) TEL Number 55555555555

1/1

Detail

Add

Delete

Close 02/02/2013 10:10

Status

4 Use the numeric keys to enter Reject FAX No. Up to 20 digits can be entered. FAX - Reject No. Add or edit reject number. Use the numeric keys to enter a number.

987654321 Pause

Space

Backspace

Cancel

OK 02/02/2013 10:10

Status

NOTE Press [Pause] to insert a pause (-) between numbers. Press [Space] to enter a space. Use [ ] or [ ] to move the cursor. Pressing [Backspace] deletes the character to the left of the cursor. 5 Press [OK]. 6 To register other Reject FAX numbers, repeat steps 3 to 5. 7 Press [Close].

6-30

Setup and Registration > Transmission Restriction

Changing and Deleting Reject FAX No. 1 Follow steps 1 to 2 of Registering Reject FAX No. on page 6-30. FAX - Reject No. List Add a number from which faxes will be rejected. (Up to 50 numbers can be added.) TEL Number 55555555555

1/1

Detail

Add

Delete

Close 02/02/2013 10:10

Status

2 Select the Reject FAX No. to be changed or deleted. To change Reject FAX No., go to step 3, and to delete Reject FAX No., go to step 6.

3 Press [Detail]. FAX - Reject No. Add or edit reject number. Use the numeric keys to enter a number.

987654321 Pause

Space

Backspace

Cancel

OK 02/02/2013 10:10

Status

4 Use the numeric keys to reenter Reject FAX No. Up to 20 digits can be entered.

NOTE Press [Pause] to insert a pause (-) between numbers. Press [Space] to enter a space. Use [ ] or [ ] to move the cursor. Pressing [Backspace] deletes the character to the left of the cursor. 5 Press [OK]. When the change confirmation screen appears, press [Yes]. Go to step 7. 6 Press [Delete]. When the deletion confirmation screen appears, press [Yes]. 7 To change and delete other Reject FAX numbers, repeat steps 2 to 6. 8 Press [Close].

6-31

Setup and Registration > Transmission Restriction

Registering Permit ID No. You can register IDs of machines to permit fax communication with those machines.

NOTE Up to 25 Permit ID numbers can be registered. 1 Press the [System Menu] key. 2 Press [FAX], [Next] of TX/RX Restriction and then [Add/Edit] of Permit ID List. FAX - Permit ID List Add an ID from which faxes will be accepted. (Up to 25 IDs can be added.) FAX ID 1234

1/1

Add

Delete

Detail

Close 02/02/2013 10:10

Status

3 Press [Add]. FAX - Permit ID Add or edit a Permit ID for transmissions. Use [-]/[+] or the numeric keys to enter a number.

(0000 - 9999)

Cancel

OK 02/02/2013 10:10

Status

4 Use [+]/[-] or the numeric keys to enter Permit ID No. (0000 to 9999) NOTE Press the [Clear] key to display the previous number. 5 Press [OK]. 6 To register other Permit ID numbers, repeat steps 3 to 5. 7 Press [Close].

6-32

Setup and Registration > Transmission Restriction

Changing and Deleting Permit ID No. 1 Follow steps 1 to 2 of Registering Permit ID No. on page 6-32. FAX - Permit ID List Add an ID from which faxes will be accepted. (Up to 25 IDs can be added.) FAX ID 1234

1/1

Add

Delete

Detail

Close 02/02/2013 10:10

Status

2 Select the Permit ID No. to be changed or deleted. To change Permit ID No., go to step 3, and to delete Permit ID No., go to step 6.

3 Press [Detail]. FAX - Permit ID Add or edit a Permit ID for transmissions. Use [-]/[+] or the numeric keys to enter a number.

(0000 - 9999)

Cancel

OK 02/02/2013 10:10

Status

4 Use [+]/[-] or the numeric keys to reenter Permit ID No. (0000 to 9999) NOTE Press the [Clear] key to display the previous number. 5 Press [OK]. When the change confirmation screen appears, press [Yes]. Go to step 7. 6 Press [Delete]. When the deletion confirmation screen appears, press [Yes]. 7 To change and delete other Permit ID numbers, repeat step 2 to 6. 8 Press [Close].

6-33

Setup and Registration > Transmission Restriction

Setting Send Restriction Restrict the other parties to which you send originals only to the ones registered in Permit FAX No. and Permit ID No. as well as the ones registered in the Address Book. To change the sending restriction, follow the steps below. 1 Press the [System Menu] key. 2 Press [FAX], [Next] of TX/RX Restriction, and then [Change] of TX Restriction. 3 To not use the sending restriction, press [Off]. To restrict the other parties to which you send originals only to the ones registered in Permit FAX No. and Permit ID No. as well as the ones registered in the Address Book, press [Permit List + Address Book]. 4 Press [OK].

Setting Reception Restriction Restrict incoming faxes so that you only receive originals from senders registered in Permit FAX No. and Permit ID No. and senders registered in your Address Book. This mode also allows you to set a [Reject List] for Reception Restriction so that reception from senders on the list of Rejected FAX numbers or from senders whose Local FAX Number is not registered are rejected. To change the reception restriction, follow the steps below. 1 Press the [System Menu] key. 2 Press [FAX], [Next] of TX/RX Restriction, and then [Change] of RX Restriction. 3 To not use the reception restriction, press [Off]. To restrict the other parties from which you receive originals only to the ones registered in Permit FAX No. and Permit ID No. as well as the ones registered in the Address Book, press [Permit List + Address Book]. To block incoming faxes from senders registered in Reject FAX No., press [Reject List]. 4 Press [OK].

6-34

Setup and Registration > Encryption

Encryption This method allows you to communicate with originals encrypted by the sending system. Therefore, even when a third party tries to view the originals in the middle of communication by some means, the third party is prevented from knowing the actual contents of the originals. The originals received are reverted to the originals as they were before transmission (decrypted) by the receiving system, and printed. This is an extremely effective communication method for sending confidential documents that are not to be opened by a third party. IMPORTANT In order to use encryption communication, the fax of the other party needs to be an our-brand system with the same type of encryption functions. In encryption communication, in order to encrypt and decrypt originals, the sending and receiving systems must use the same 16-digit encryption key. When the encryption key differs between the sending system and the receiving system, the encryption cannot be conducted. Therefore, the sending system and the receiving system need to have the same encryption key and 2-digit key No. registered in advance. Sending system

Receiving system

Encrypt

Decrypt

Scan originals

Encryption

Output originals

Description of settings at sending and receiving systems Settings

Sending system

Receiving system

Reference page

Encryption Key No.

(A) 2 digits

(B) 2 digits

6-36

Encryption Key

(C) 16 digits

(C) 16 digits

6-36

Key No. of Address Book (or when the number is directly dialed)

(A) 2 digits

6-36

Receiving system encryption box number †

(D) 4 digits

6-37

Encryption Box No. †

(D) 4 digits

-

Key No. in reception setting

(B) 2 digits

6-39



When the machine receives originals, the Encryption Box is not used.

NOTE Set the same characters for the numbers indicated by the same letter in parentheses. For example, the same characters should be used as the encryption key (C) in both the sending and receiving systems.

6-35

Setup and Registration > Encryption

Registering an Encryption Key An encryption key is required when registering the Address Book used for encryption communication (the other party is directly entered using the numeric keys) in the sending system and when setting encryption in the receiving system. For the creation of the encryption key, numbers from 0 to 9 and letters from A to F are arranged to form 16 numbers and/ or letters arbitrarily.

NOTE Up to 20 encryption keys can be registered. 1 Press the [System Menu] key. 2 Press [FAX], [Next] of TX/RX Common and then [Add/Edit] of Encrypt. Key Registration. FAX - Encrypt. Key Registration Add a key to use for encrypted FAX transmissions. (Up to 20 keys can be added.) Encryption Key Key01 Key02 Key03

Add/Edit

Key04 Key05 Delete

Close 02/02/2013 10:10

Status

3 Select the unregistered encryption key and press [Add/Edit]. Encryption Key:01 Add or edit the encryption key. Enter 16 characters using the numbers 0-9 and the letters A-F.

Encryption Key

Cancel

OK 02/02/2013 10:10

Status

4 Press [Encryption Key]. 5 Use the numbers (0 to 9) and the alphabet (A to F) on the touch panel to enter the encryption key (16 digits) and press [OK]. 6 Press [OK]. To register other encryption keys, repeat steps 3 to 6.

6-36

Setup and Registration > Encryption

Changing and Deleting Registration Contents of Encryption Key 1 Follow steps 1 to 2 of Registering an Encryption Key on page 6-36. FAX - Encrypt. Key Registration Add a key to use for encrypted FAX transmissions. (Up to 20 keys can be added.) Encryption Key Key01 Key02 Key03

Add/Edit

Key04 Key05 Delete

Close 02/02/2013 10:10

Status

2 Select the encryption key to be changed or deleted. To change the registration contents, go to step 3, and to delete the registration contents, go to step 7. 3 Press [Add/Edit]. 4 Press [Encryption Key]. 5 Press [Backspace] to delete the encryption key last entered. Use the numbers (0 to 9) and the alphabet (A to F) on the touch panel, enter the encryption key (16 digits), and press [OK]. 6 Press [OK]. When the change confirmation screen appears, press [Yes]. Go to step 8. 7 Press [Delete]. When the deletion confirmation screen appears, press [Yes]. 8 To change or delete other encryption keys, follow steps 2 to 7.

Operation at the Sending System When sending originals by encrypted transmission, use the Address Book registered for encryption or set encrypted transmission when dialing directly using the numeric keys. NOTE Encrypted transmission can be also used in broadcast transmission. With encryption communication, you cannot conduct sub address communication. 1 Register the encryption key you have arranged with the receiving system. (Refer to Registering an Encryption Key on page 6-36.) When an encryption key has already been registered, go to the next step.

2 Press [Fax] in the home screen. 3 Place the originals. 4 Press [FAX No. Entry]. 5 Use the numeric keys to enter fax number of the other party. For details, refer to Direct Transmission on page 3-5.

NOTE When encrypted transmission has been set to a destination in the Address Book or One-touch keys, you can use the destination.

6-37

Setup and Registration > Encryption 6 Press [Detail] and [Change] of Encrypted Transmission. Destination

FAX No. Entry - Detail

Change

:

Sub Address

Change

Transmission Start Speed : 33600bps ECM

: On

Change

Encrypted Transmission

: Off

Change OK

Cancel

02/02/2013 10:10

Status

7 Press [On] and select the encryption key number. Enter Destination. FAX No. Entry - Encrypted Transmission Off Encryption Key No.

On

Key 01 Key 02 1/1

Key 03

Off

Key 04

Encryption Box

Key 05

Cancel

OK 02/02/2013 10:10

Status

8 Press [OK] and go to step 11. When the selection of an encryption box is required by the other party, press [Encryption Box] and go to the next step. NOTE When the machine receives originals, the encryption box is not used. 9 Press [On] and use the numeric keys to enter the encryption box number (4 digits), and press [OK]. FAX No. Entry - Encryption Box

Enter box number using numeric keys.

Off

On

Box No.

Cancel

OK 02/02/2013 10:10

Status

10Press [OK]. 11Press [OK]. 12Press [OK]. 13Press the [Start] key. The transmission will start. NOTE When On is selected in Destination Check before Send, a destination confirmation screen is displayed when you press the [Start] key. For details, refer to Confirmation Screen of Destinations on page 5-12.

6-38

Setup and Registration > Encryption

Operation at the Receiving System To conduct encryption communication operating the receiving system, follow the steps below.

NOTE In encryption communication, sub address communication cannot be used. 1 Register the encryption key you have arranged with the sending system. (Refer to Registering an Encryption Key on page 6-36.) 2 Press the [System Menu] key. 3 Press [FAX], [Next] of Reception and [Change] of Encrypted Reception. FAX - Encrypted Reception

Off Encryption Key No.

On Key 01 Key 02 Key 03

1/2

Key 04 Key 05

Cancel

OK 02/02/2013 10:10

Status

4 Press [On], select the encryption key number and press [OK]. 5 The sending system conducts encrypted transmission. When encryption communication is conducted normally, the machine decrypts the encrypted originals received and prints the originals.

6-39

Setup and Registration > Reduced Reception

Reduced Reception When the reception size is larger than the paper size, you can reduce the print size. Item

Description

Off

Print the received data at 100% of the original size by dividing it into several sheets of paper.

On

Print the received data by reducing the original size according to the paper size.

1 Press the [System Menu] key. 2 Press [FAX], [Next] of Reception, [Next] of Basic, and [Change] of Reduced RX Size. 3 Select [Off] or [On]. 4 Press [OK].

6-40

Setup and Registration > Duplex Print Output

Duplex Print Output When received multiple pages of data are the same width, they can be printed out on both sides of paper having the same width as the data. 1 Press the [System Menu] key. 2 Press [FAX], [Next] of Reception, [Next] of Basic and then [Change] of Duplex Printing. 3 Select either [Off] or [On]. 4 Press [OK].

6-41

Setup and Registration > 2 in 1 Reception

2 in 1 Reception When you receive a multi-page Statement or A5 size original, this function prints 2 pages of the original at a time on one Letter or A4 size sheet of paper.

NOTE If you specify 2 in 1 reception and duplex printing at the same time, 2 in 1 reception is disabled. 1 Press the [System Menu] key. 2 Press [FAX], [Next] of Reception, [Next] of Basic and then [Change] of 2 in 1 Printing. 3 Select either [Off] or [On]. 4 Press [OK].

6-42

Setup and Registration > Remote Diagnostics

Remote Diagnostics If a problem arises with this machine and you contact our service representative, this feature enables our Service Center computer to access the machine over the phone and check the machine’s status or look for problems. NOTE To use Remote Diagnostics, you must first sign an agreement with our service representative and register a Predetermined ID on the machine. For more information, contact your Service Representative or Authorized Service Center. 1 Press the [System Menu] key. 2 Press [FAX], [Next] of TX/RX Common and then [Change] of FAX Remote Diagnostics. 3 Select either [Off] or [On]. If you selected [On], press [+] or [-] or use the numeric keys to enter the predetermined ID.

4 Press [OK].

6-43

Setup and Registration > Prohibiting FAX Printing at Specified Times (Unusable Time)

Prohibiting FAX Printing at Specified Times (Unusable Time) This feature sets a time period during which the machine will not print received faxes. IMPORTANT When Unusable Time is set, in addition to fax printing, all other printing operations are prohibited during the unusable time period, including printing of copy jobs and printer jobs, and printing from USB memory. Faxes and print jobs received during the unusable time period are printed after the unusable time period ends, or when the unusable time period is temporarily canceled. 1 Press the [System Menu] key. 2 Press [ ], and then [Date/Timer/Energy Saver]. The user authentication screen is displayed. Enter a login user name and password, and press [Login]. The factory default settings for the login user name and password are both ‘Admin’. 3 Press [

] and then [Change] of Unusable Time.

4 Press [On] and use [+] or [-] to enter the start time and end time. NOTE If the same time is set as the start time and end time, you cannot use all day. 5 Specify the code to temporarily cancel the unusable setting during unusable time. Press [Unlock Code] and enter a four digits number. NOTE To use the machine temporarily during unusable time, enter the Unlock Code and press [Login]. 6 Press [OK]. 7 Press [OK].

6-44

Setup and Registration > Setting the Paper Output

Setting the Paper Output Set the output tray for printing of receiving faxes.

NOTE This function is not displayed when a Document Finisher or Job Separator is not installed. 1 Press the [System Menu] key. 2 Press [Common Settings], and then [Change] of Paper Output. 3 Press [Change] of Fax Port1 or Fax Port2. 4 Select the Paper Output. 5 Press [OK].

6-45

Setup and Registration > Setting the Paper Output

6-46

7

Optional Equipment

This chapter introduces the optional equipment available for the FAX kit. Internet FAX Kit(A) "Internet FAX Kit" .................................................................................................................. 7-2 Expansion Memory .............................................................................................................................................. 7-3 Dual FAX.............................................................................................................................................................. 7-3 Dual FAX Settings...................................................................................................................................... 7-3 Reception Port Selection ........................................................................................................................... 7-3 Job Accounting Port Restrictions ............................................................................................................... 7-4

7-1

Optional Equipment > Internet FAX Kit(A) "Internet FAX Kit"

Internet FAX Kit(A) "Internet FAX Kit" You can use Internet FAX on this machine. For details, refer to Internet Faxing (i-FAX) on page 8-1.

7-2

Optional Equipment > Expansion Memory

Expansion Memory By installing the 128 MB expansion memory, you can increase the image memory size and increase the number of incoming (faxed) original pages that can be stored. Call a service representative for mounting or removal of the expansion memory.

Dual FAX Installing 2 optional FAX Kits (Dual FAX option) allows you to use 2 phone lines. This reduces the time until faxes are sent to all the recipients in tasks such as sequential broadcast transmissions to multiple recipients. Also, because you can then send and receive simultaneously, there will be fewer occasions when you cannot receive a fax during fax transmission.

Dual FAX Settings Refer to Selection of Telephone Line (Inch version only) on page 6-2 and Local FAX Information Entry on page 6-5 when specifying the settings for the second line.

Reception Port Selection You can make one of the 2 phone lines a receive-only line. 1 Press the [System Menu] key. 2 Press [FAX], [Next] of Reception and then press [Next] of FAX. Press [Change] of Reception Port. 3 Select a receive-only port. If you do not want to set up a receive-only port, select [Off]. 4 Press [OK].

7-3

Optional Equipment > Dual FAX

Job Accounting Port Restrictions If job accounting is enabled, you can restrict access so that departments can only use one port. 1 Press the [System Menu] key. 2 Press [User Login/Job Accounting]. 3 The user authentication screen is displayed. Enter a login user name and password, and press [Login]. The factory default settings for the login user name and password are both ‘Admin’. 4 Press [Next] of Job Accounting Setting, [Next] of Job Accounting (Local), [Register/ Edit] of Accounting List, and then [Add]. 5 Press [

] and then [Change] of FAX Port Restriction.

6 Select [Off], [Use Port 1 Only], or [Use Port 2 Only]. 7 Press [OK]. 8 For detailed information on restrictions and job accounting, refer to the machine’s Advanced Operation Guide.

7-4

8

Internet Faxing (i-FAX)

This chapter explains how to use the Internet faxing (i-FAX) using the Internet FAX Kit. What is i-FAX? ..................................................................................................................................................... 8-2 i-FAX Settings ...................................................................................................................................................... 8-5 Accessing Embedded Web Server RX ..................................................................................................... 8-5 i-FAX Default Settings................................................................................................................................ 8-6 i-FAX Transmission .............................................................................................................................................. 8-9 i-FAX Reception ................................................................................................................................................. 8-14

8-1

Internet Faxing (i-FAX) > What is i-FAX?

What is i-FAX? The i-FAX function sends and receives faxes via the Internet without using a phone line. The main features of i-FAX are: •

It reduces communication costs since it does not use a phone line.



Address books (on this machine or on a computer) can be used to specify destinations.



Faxes can be sent to multiple recipients simultaneously.



Memory forwarding (refer to 4-17) can be used to forward faxes received by this machine to multiple recipients as Internet faxes.



E-mail notification of transmission results



Direct SMTP is supported, which enables direct communication (without going through a mail server) with a machine that supports Internet fax and is connected via LAN. Real time transmission and reception are possible.

Example of sending i-FAX

Mail Server

Mail Server

E-Mail: [email protected] This machine IP address: xxx.xxx.xxx.xxx

Internet Internet Fax

LAN

E-Mail: [email protected]

Direct SMTP IP address: xxx.xxx.xxx.xxx

i-FAX Transmission Flowchart The procedure for sending an i-FAX is shown below. Scan the original on this machine. T Send the fax to the recipient’s E-mail address. T The mail server receives the fax. T The recipient’s fax machines download the fax from the mail server.

NOTE When Direct SMTP is used, communication does not go through a mail server, and thus a document scanned on your machine is sent directly to the destination Direct SMTP compliant machine.

8-2

Internet Faxing (i-FAX) > What is i-FAX?

i-FAX Reception Flowchart The procedure for receiving an i-FAX is shown below. Another fax machine sends a fax to this machine’s E-mail address. T The mail server receives the fax. T This machine downloads the fax from the mail server. T This machine prints the received fax.

NOTE When Direct SMTP is used, communication does not go through a mail server, and thus your machine directly receives and prints a document sent from another fax machine.

Notes on Using i-FAX •

To use i-FAX, you must connect this machine to a computer using a network cable and specify the network settings. Refer to i-FAX Settings on page 8-5 for details.



If you cannot successfully send an i-FAX to the recipient, you normally receive an E-mail error message from the server. However, in some cases problems can arise such that you do not receive the error message. For important faxes, you should contact the recipient to check whether the fax was successfully received.



Due to the low level of security in Internet communication, important documents should be faxed over a direct telephone line.



Communication over the Internet may take some time due to network congestion or communication faults. Urgent faxes should be sent over a direct telephone line.



Because Internet faxing sends the faxed originals as files attached to an E-mail message, you cannot communicate directly with the recipient.



You cannot have a telephone conversation via the Internet.



The resolution, compression mode and paper sizes that you can use for transmissions are dependent on the performance of the receiving machine. Check the specifications of the receiving machine before sending the fax. If you do not know the specifications of the receiving machine, the recommended transmission settings are a resolution of 200 × 200 dpi, the MH compression mode and a paper size of A4.



If only Direct SMTP, which does not go through a mail server, will be used, the SMTP settings / POP3 server settings in the i-FAX settings are not necessary.

Functions not available when sending an i-FAX The following functions are not available when sending an i-FAX. They are available when sending a normal fax. •

Delayed transmission



Encrypted transmission



Direct transmission



Sub address transmission



Polling transmission



Send restriction by registering permitted FAX numbers



Transmission using ECM communication



Send restriction by registering permitted ID numbers

8-3

Internet Faxing (i-FAX) > What is i-FAX?

Functions not available when receiving an i-FAX The following functions are not available when receiving an i-FAX. They are available when sending a normal fax. •

Reception using a sub address



Reception restriction by registering permitted ID numbers



Polling reception



Encrypted reception



Reception rejection by registering reject FAX numbers



Reception restriction by registering permitted FAX numbers



Reduced reception

Full Mode This machine supports full-mode Internet faxing that conforms to the ITU-T T.37 recommendations. If the other party’s machine also supports full mode, you can use transmission confirmation when you send a fax to check that it successfully reached the recipient’s machine.

When this machine receives an i-FAX The machine sends reception capacity information in response to a transmission confirmation request from the sender. Information on the resolutions, compression modes and paper sizes supported by this machine is sent to the sender.

When this machine sends an i-FAX The machine sends a transmission confirmation to recipients who selected full mode. Transmission confirmation results sent back by recipients are included in the sent fax report. For more information on sent fax reports, refer to Activity Report on page 5-9. For more information on setting the conditions for destination machines, refer to Contact Registration (i-FAX) on page 29 or i-FAX Transmission on page 8-9.

8-4

Internet Faxing (i-FAX) > i-FAX Settings

i-FAX Settings To send and receive Internet faxes, you must first specify the SMTP server and POP3 server settings. Specify these settings using Embedded Web Server RX on a computer that is connected to this machine via a network. Refer to the machine’s Operation Guide for information on the network settings.

Accessing Embedded Web Server RX 1 Launch your Web browser. 2 In the address or location bar, enter the machine's IP address or the host name. Examples: 192.168.48.21/ (for IP address) MFP001 (if the host name is "MFP001")

The web page displays basic information about the machine and Embedded Web Server RX as well as their current status.

NOTE When connecting to Embedded Web Server RX, a message may appear that reads "There is a problem with the security certificate of this website". To prevent this message from appearing, in "Protocol Settings", set "HTTP" to [On], or install the device certificate of this machine into your Web browser. For details, refer to the machine’s Operation Guide. 3 Enter the user name and password of the administrator, and click Login. Setting Administrator User Name, and Password restricts general users' access to pages other than the Start page. For security purposes, setting the Administrator password is highly recommended. The default Administrator password is factory-set as ‘Admin’.

4 Click ‘Function Settings’ from the navigation bar on the left to view and set values for that particular category. 5 Click ‘FAX / i-FAX’. The Transmit Settings dialog box will appear. For details, refer to the Embedded Web Server RX User Guide.

8-5

Internet Faxing (i-FAX) > i-FAX Settings

i-FAX Default Settings Function Settings > FAX / i-FAX Use this page to enable the internet faxing. The settings available on the page are shown below. Item Common Settings

Transmission

Reception

Description Local FAX Name

Enter the local fax name.

TTI

Selects On or Off whether to send the TTI (Transmit Terminal Identifier) information to the other party.

TTI Position

Selects the position of the TTI to be printed on the transmitted documents.

Dept. Name Usage

Set to On to use the account name as the local FAX name. The account name appears in place of the local FAX name.

Retry Times

Specify the number of redials from 0 to 14 times.

Media Type

Sets the media type for printing the received documents.

Use MP Tray

Selects whether or not to include the MP (multi purpose) tray for auto media selection when printing received documents. When turned [On], the MP tray will be included as an option for auto media selection, and when turned [Off], only the cassettes will be selected.

Reduced RX Size

Specifies the printing configuration for printing a document, which is larger than the selected paper size. When [Same Size Override] is selected, the document will be printed on multiple sheets of paper without reducing the text. When [Reduction Override] is selected, the document will be printed on one sheet whenever possible.

Receive Date/Time

Selects [On] or [Off] whether to print the reception information such as the received date, the received time, the transmitting party's information and the number of transmitted pages on the top of the received documents.

Duplex Printing

Specifies whether or not to use the Duplex mode.

2in1 Printing

Enables or disables 2 in1 reception.

FAX Settings i-FAX Settings

† ††

Configure settings for FAX. For details, refer to the Embedded Web Server RX User Guide. TX/RX

i-FAX Protocol†

Display whether an i-FAX connection is available or not. Configure i-FAX in [i-FAX (SMTP & POP3)] on the Protocol Settings page.

SMTP

SMTP Server Name††

Enter the SMTP server name or SMTP server IP address. You can enter up to 64 characters. If you enter the server name, you must specify the IP address of the DNS server. You can enter the DNS server IP address in the TCP/IP settings screen. Refer to the machine’s Operation Guide for details.

SMTP Port Number

Set the port number used by SMTP. Normally, 25 is used.

SMTP Server Timeout

Enter the timeout period in seconds.

Authentication Protocol

Specify whether SMTP authentication will be used or whether [POP before SMTP] will be used. This SMTP authentication is compatible with Microsoft Exchange 2000.

When Direct SMTP is used, this must always be set. When Internet FAX is used, this must always be set.

8-6

Internet Faxing (i-FAX) > i-FAX Settings

Item i-FAX Settings

SMTP

POP3

Description POP before SMTP Timeout

If you selected [POP before SMTP] in the authentication setting, specify the timeout period in seconds.

Connection Test

Tests to confirm that the settings on this page are correct. When the [Test] button is pressed, this machine tries to connect to the SMTP server.

Domain Restriction

Activate or deactivate to restrict domains. Press the [Domain List] button to configure. Enter a domain name that is permitted or rejected. You can also specify the Email addresses.

Check Interval

Displays the interval, in minutes, for connecting to the POP3 server to check for incoming e-mails at specific interval. Specify the interval in the range from 3 minutes to 60 minutes. The default is 15 minutes.

Run once now

Click [Receive] to immediately connect to the POP3 server and check for incoming E-mail.

Domain Restriction

Activate or deactivate to restrict domains. Press the [Domain List] button to configure. Enter a domain name that is permitted or rejected. You can also specify the Email addresses.

POP3 User Settings



E-mail



Address†

Enter the i-FAX address (E-mail address). You can enter up to 64 characters.

POP3 Server Name†

If you enter the server name, you must specify the IP address of the DNS server. You can enter the DNS server IP address in the TCP/IP settings screen. Refer to the machine’s Operation Guide for details.

POP3 Port Number

Sets the port number used by POP3. Normally, 110 is used.

POP3 Server Timeout

Enter the timeout period in seconds.

Login User Name†

Enter the login name for the user account. You can enter up to 64 characters.

Login Password†

Enter the password for the user account. You can enter up to 64 characters.

Use APOP

Specify whether to use APOP authentication. To use APOP authentication, select [On] in this setting.

Test

Runs a test to determine whether the settings specified in this page are correct.

E-mail Size Limit

Enter the maximum size for E-mails that can be received in kilobytes. You can set up to 32,767 kilobytes. If 0 is entered, the setting does not limit the maximum size.

Cover Page

Specify whether the E-mail messages are also printed. Select [On] to print faxes with a cover page attached. If the E-mail message includes text, the text is printed on the cover page.

When Internet FAX is used, this must always be set.

8-7

Internet Faxing (i-FAX) > i-FAX Settings

Item i-FAX Settings

Transmission

Reception

E-mail Send Settings

Description Transmission Type

Allows to choose a method of sending from [Via Server/ Direct SMTP], [Via Server Only], and [Direct SMTP Only].

Direct SMTP Sender Address†

Displays the sender address used for E-mails sent by Direct SMTP from this machine.

Direct SMTP Port Number

Enter the port number used by Direct SMTP. Normally, 25 is used.

Direct SMTP Timeout

Sets the timeout time in seconds during which this device retries to connect to the SMTP server.

Direct SMTP Port Number

Enter the port number used by Direct SMTP. Normally, 25 is used.

Direct SMTP Timeout

Sets the timeout time in seconds during which this device retries to connect to the SMTP server.

E-mail Size Limit

Enter the maximum size of E-mail that can be sent in Kilobytes. When the value is 0, the limitation for E-mail size is disabled.

Sender Address††

Displays the sender address used for E-mails sent from this machine. Set in [E-mail Address] in POP3 User Settings.

Signature

Displays the signature to be inserted in the end of the Email body. Set on the [E-mail Settings] page.

Function Default

The default settings can be changed in [Common/Job Default Settings] page.

After completing the settings, click [Submit] to save the settings. † ††

When Direct SMTP is used, this must always be set. When Internet FAX is used, this must always be set.

8-8

Internet Faxing (i-FAX) > i-FAX Transmission

i-FAX Transmission This section explains how to send an i-FAX by directly entering the recipient’s E-mail address.

Switching to the Send Screen Destination Enter Destination. Destination

Detail

Address Book 1/1

On Hook

Direct

0001 AAA

Chain 0002

BBB 0006

FFF Destination

Detail/Edit 0003

CCC 0007

GGG Quick Setup

0004 DDD

0008 HHH

Delete 0005

No.

0010

1/100

EEE 0009

III Org./Sending Data Format

Recall

JJJ Color/ Image Quality

Advanced Setup

E-mail Addr Entry Folder Path Entry FAX No. Entry i-FAX Addr Entry WSD Scan Program 02/02/2013 10:10

Status

Check that the basic send screen is displayed. If the basic send screen is not displayed, press [Send] in the home screen. NOTE Depending on the settings, the address book screen may appear. In this event, press [Cancel] to display the basic screen for sending.

Placing Originals Place the originals on the glass surface or in the document processor. Refer to the machine’s Operation Guide. (5 Working with the Machine > Loading Originals > Placing Originals on the Platen)

8-9

Internet Faxing (i-FAX) > i-FAX Transmission

Specifying the Destination 1 Press [i-FAX Addr Entry]. Destination Enter Destination. Destination

Detail

Address Book 1/1

On Hook

Direct

0001 AAA

Chain 0002

BBB 0006

FFF

0003

GGG

DDD 0008

Recall 0005

No.

0010

1/100

EEE 0009

HHH

Quick Setup

Delete 0004

CCC 0007

Destination

Detail/Edit

III

JJJ

Org./Sending Data Format

Color/ Image Quality

Advanced Setup

E-mail Addr Entry Folder Path Entry FAX No. Entry i-FAX Addr Entry WSD Scan Program 02/02/2013 10:10

Status

2 Press [i-FAX Address]. Enter Destination. i-FAX Address Entry

Mode

Simple

Via Server

On

i-FAX Address

Destination Condition

Add to Addr Book

Next Dest.

Cancel

OK 02/02/2013 10:10

Status

3 Enter the destination address. You can enter up to 128 characters. For a Direct SMTP address, which does not go through a server, specify only the IP address of the other machine, or specify any name using half-width alphanumeric characters in the format "[email protected][IP address of other machine]". Example: [email protected][192.168.48.21]

z If Entry Check for New Destination is Off, press [OK] to complete entering the number. z If Entry Check for New Destination is On, press [OK] and you are prompted to confirm the FAX number is correct. Re-enter the same FAX number and press [OK] to complete the entry. For details, refer to the machine’s Operation Guide. (8 Setup and Registration (System menu) > Send > Entry Check for New Dest.) To continue entering a new number, press [i-FAX Address Entry] and repeat the above procedure. To correct the FAX number, press [Edit]. For details on character entry, refer to Character Entry Method on page 11-2. When [Add to Addr Book] is displayed, you can register entered contents to the Address Book.

8-10

Internet Faxing (i-FAX) > i-FAX Transmission Dialing methods without using the numeric keys z Using the Address Book (Refer to 3-19.) z Using One-touch keys (Refer to 3-22.) z Using the Speed Dial key (Refer to 3-22.) z Manual Redial (recall) (Refer to 3-23.) NOTE In addition to an i-fax, you can include FAX transmission, e-mail transmission and folder (SMB/FTP) transmission to send as one job. For details, refer to the machine’s Operation Guide. When the destination includes FAX or i-FAX, the FAX or i-FAX jobs are printed in monochrome and the other sending jobs are printed as the same color as the scanned originals.

Detailed Settings In Detailed settings, Transmission mode allows to respond to receipts on FAX arrival. Destination Condition ensures to synchronize Resolution, Compression, and Paper size settings with the destination. Selecting the Transmission Mode Transmission mode allows to respond to requests for read receipts on FAX arrival. To respond to receipt requests, select Full in the Mode pull-down menu. Setting the Via Server Press [

] of Via Server and select [On] or [Off].

When this setting is set to [Off], transmission takes place by direct SMTP (not through an e-mail server). When this setting is set to [On], transmission takes place by the currently used i-FAX method (through an e-mail server). NOTE The settings are automatically configured based on the i-FAX transmission type that is set in Embedded Web Server RX. When the transmission type is set to [Via Server/Direct SMTP], these settings can be configured. Specifying the Destinations Conditions 1 Press [Destination Condition]. 2 Specify the destination conditions and press [OK]. Item Resolution

Description Specify the resolutions that can be received by the destination fax machine. If you try to send an i-FAX using a prohibited resolution, it is automatically changed to a permitted resolution and then sent. •

200 × 100 dpi: Permitted (fixed)



200 × 200 dpi: Permitted (fixed)



200 × 400 dpi: Permitted or prohibited



400 × 400 dpi: Permitted or prohibited



600 × 600 dpi: Permitted or prohibited

To permit a resolution setting, press the key for that resolution so that it is highlighted. To prohibit a resolution, press the key again so that it is no longer highlighted.

8-11

Internet Faxing (i-FAX) > i-FAX Transmission

Item

Description

Compression

Select a suitable file format for the destination fax machine. MH, MR, MMR or JBIG

Paper Size

Specify the suitable document size options for the destination fax machine. If you try to send an i-FAX using a prohibited paper size, it is automatically changed to a permitted paper size and then sent. •

A4/Letter: Permitted (fixed)



B4: Permitted or prohibited



A3/Ledger: Permitted or prohibited

To permit a document size setting, press the key for that size so that it is highlighted. To prohibit a setting, press the key again so that it is no longer highlighted.

3 Press [OK]. Selecting the Resolution Select the resolution suitable for sending originals. If you selected a resolution that is prohibited by the destination conditions, the fax is automatically sent using a lower (permitted) resolution. For information on how to select the resolution, refer to Selecting the Resolution on page 3-10. Selecting the Density Adjust the density when scanning originals. For information on how to select the density, refer to Selecting the Density on page 3-9.

Entering the Subject and Body When sending an Internet FAX (i-FAX), enter the subject and body of the i-FAX. 1 Press [Advanced Setup] and then [i-FAX Subject/Body]. Destination Enter Destination. i-FAX Subject/Body Subject

Display image

Body

before sending.

Original Zoom Send

: --: 100% : ---

Preview Add Shortcut

Cancel

OK 02/02/2013 10:10

Status

2 Press [Subject]. 3 Enter the subject, and press [OK]. Up to 60 characters can be entered for the subject.

4 Press [Body]. 5 Enter the body and press [OK]. Up to 500 characters can be entered for the body.

6 Press [OK]. NOTE If the other machine is set to print a cover page, the subject and message are printed.

8-12

Internet Faxing (i-FAX) > i-FAX Transmission

Send Start Press the [Start] key. Transmission begins. NOTE When On is selected in Destination Check before Send, a destination confirmation screen is displayed when you press the [Start] key. For details, refer to the machine’s Operation Guide. (8 Setup and Registration (System menu) > Send > Dest. Check before Send)

Checking the Send Status 1 Press the [Status/Job Cancel] key. 2 Press [Sending Jobs]. The list of accepted time, destination, and status are displayed for each job. Status Scheduled Job

Status Job Type Job No.

Accepted Time Type

438

Log

All

14:47

Job Name

User Name

Status

InProcess

[email protected]

1/1

Cancel

Priority Override

Printing Jobs

Sending Jobs

Detail

Storing Jobs

Device/ Communicate

Paper/ Supplies

Close 02/02/2013 10:10

Status

To cancel the Transmission, on the Sending Jobs screen above, select the job, and press [Cancel]. Status Scheduled Job

Status Job Type Job No.

438

Log

All

Accepted Time Type

14:47

Job Name

User Name

Status

InProcess

[email protected]

1/1

Cancel

Priority Override

Printing Jobs

Sending Jobs

Detail

Storing Jobs

Device/ Communicate

Paper/ Supplies

Close 02/02/2013 10:10

Status

When the cancel confirmation screen appears, press [Yes]. NOTE Pressing the [Stop] key on the operation panel while originals are being scanned cancels the transmission.

8-13

Internet Faxing (i-FAX) > i-FAX Reception

i-FAX Reception At set intervals, this machine connects to the mail server and automatically downloads and prints any Internet faxes found on the server. No particular user intervention is needed when the machine receives an i-FAX. NOTE When Direct SMTP reception (communication without a mail server) is used, your machine connects directly to the sending machine instead of connecting to an external mail server. Because your machine connects directly to the other machine, reception takes place immediately without the need to execute manual reception, which is an operation that queries the server. You can change the following reception settings: •

i-FAX address registration



Incoming E-mail check interval setting



Cover page (E-mail information) printing

For details, refer to POP3 on page 8-7.

Manual i-FAX Reception Use this procedure to check for faxes immediately. 1 Press the [Status/Job Cancel] key. 2 Press [Device/Communication]. Status Scanner

Hard Disk

Ready.

Overwriting...

Printer Ready. Removable Memory 2GB/16GB Format

Remove FAX Port 2

FAX Port 1 Ready. Line Off FAX Printing Jobs

Ready. Manual RX

Line Off i-FAX

Log Sending Jobs

Storing Jobs

Device/ Communicate

Paper/ Supplies

Check New FAX

Close 02/02/2013 10:10

Status

3 Press [Check New FAX] of i-FAX. The machine connects to the mail server and starts downloading any Internet faxes it finds.

8-14

9

About Network FAX

This chapter explains how to use Network FAX. What is Network FAX? ......................................................................................................................................... 9-2 Setup.................................................................................................................................................................... 9-3 Flow of Setup ............................................................................................................................................. 9-3 Installing the Network Fax Driver ............................................................................................................... 9-4 Uninstalling the Network FAX Driver.......................................................................................................... 9-6 Basic Transmission .............................................................................................................................................. 9-7 Changing Transmit Settings............................................................................................................................... 9-13 Using Cover Pages ............................................................................................................................................ 9-18 Cover Page Registration (Default Settings) ....................................................................................................... 9-23 Transmission Control ......................................................................................................................................... 9-28

9-1

About Network FAX > What is Network FAX?

What is Network FAX? The Network FAX function enables any PC, which is networked to the machine, to perform sending and receiving of faxes. Its primary features include the following. •

PC-prepared document can be sent and received by fax without being printed out.



An Address Book (in the machine/PC) can be used to specify a desired destination.



Addition of a cover page.



Transmission and printing can be done simultaneously.



E-mail reporting of the transmission result.



Sub address transmission is available.



Supports i-FAX transmission.



Operation is as simple as printing.

Flow of Network FAX Sending Network FAX sending is performed in the following sequence. Prepare a document using a PC networked to this machine. T

Forward the document data from the PC to this machine using the same operation as for printing. T

The machine sends the document data to another fax machine. T

The other fax machine receives the data.

Flow of Network FAX Receiving Network FAX receiving is performed in the following sequence. Another fax machine sends a fax to this machine. T

The machine receives the fax. T

The machine sends the fax data to a networked PC using the memory forwarding function. T

The PC networked to this machine receives the data.

NOTE The memory forwarding function allows not only reception by the networked PC, but also forwarding of the received fax by e-mail, forwarding to another fax machine, or storing in the FAX Box.

9-2

About Network FAX > Setup

Setup The following preparation is needed before using Network FAX.

Flow of Setup Connection to a PC Connect the machine to a PC using the network cable. For details, refer to the machine’s Operation Guide.

Machine Registration Using the memory transmission function, select the recipient PC or file format.

NOTE Use the memory transmission function to forward the received fax to the PC or forward it as an e-mail attachment. For details, refer to Printing/Sending Received Faxes by Requirements (Memory Forwarding) on page 4-17.

Installing Software on the PC Install the dedicated software (included in the supplied DVD) on your PC required to use Network FAX. For details, refer to Installing the Network Fax Driver on page 9-4.

9-3

About Network FAX > Setup

Installing the Network Fax Driver The procedure for installing the Network Fax Driver is explained below. (The screens in Windows 7 are shown.) NOTE Plug and Play is disabled on this device when in Sleep. Wake the device from Low Power Mode or Sleep before continuing.

1

Insert the DVD.

NOTE Installation on Windows must be done by a user logged on with administrator privileges. If the "Welcome to the Found New Hardware Wizard" dialog box displays, select [Cancel]. If the autorun screen is displayed, click [Run Setup.exe]. If the user account management window appears, click [Yes] ([Allow]).

2

Display the screen.

Click [View License Agreement] and read the License Agreement.

9-4

About Network FAX > Setup

3

Install using Custom Install.

1 Select [Custom Install]. 2 Select the print system to be installed. 3 Click [

].

4 Select [FAX Driver]. 5 Click [

].

6 Click [Install].

NOTE The machine cannot be detected unless it is on. If the computer fails to detect the machine, verify that it is connected to the computer via a network or USB cable and that it is turned on and click Reload. If the Windows security window appears, click [Install this driver software anyway].

4

Finish the installation.

If a system restart message appears, restart the computer by following the screen prompts. This completes the printer driver installation procedure.

9-5

About Network FAX > Setup

Uninstalling the Network FAX Driver Perform the following procedure to delete the Network FAX Driver from your computer.

NOTE Uninstallation on Windows must be done by a user logged on with administrator privileges.

1

Display the screen.

2

Uninstall the software.

3

Finish uninstalling.

Click [Start] button on the Windows and then select [All Programs], [Olivetti], and [Uninstall Olivetti Product Library] to display the Uninstall Wizard.

Place a check in the check box of the driver to be deleted and click [Uninstall].

If a system restart message appears, restart the computer by following the screen prompts. This completes the software uninstallation procedure.

NOTE The software can also be uninstalled using the Product Library. In the Product Library installation screen, select to uninstall, and follow the on-screen instructions to uninstall the software.

9-6

About Network FAX > Basic Transmission

Basic Transmission 1 Create the document to be sent. 1 Use an application on your computer to create the document to be sent. 2 Set the original size and orientation. 3 Select [Print] from the File menu. The Print dialog box for the application that you are using will appear.

2 Select settings in the Print dialog box. 1 Select the product name of the machine (Olivetti XXX XXX NW-FAX) to be used in the printer name list. 2 Set the print range and other settings. NOTE Make sure that the number of copies is set to 1. The following screen is an example. The actual dialog box will vary depending on the application that you are using. 3 Click [Properties] to open the Properties window. 3 Select settings on the FAX Setting tab. 1 Specify fax settings such as the original size on the FAX Setting tab, and click [OK].

9-7

About Network FAX > Basic Transmission

NOTE For detailed information on the settings on the tab, refer to Configuring the Driver Default Settings on page 9-9 2 You will return to the Print dialog box for the application. Click [OK]. The Transmit Settings dialog box will appear. 4 Select settings in the Transmit Settings dialog box. You can specify settings such as a transmission time or a sub-address in the Transmit Settings dialog box.

NOTE For details on the settings, refer to Changing Transmit Settings on page 9-13. 5 Specify a cover page. To include a cover page, select settings on the [Cover Page] tab.

NOTE For details on the settings, refer to Using Cover Pages on page 9-18. 6 Set the destination. 1 Use the keyboard to enter the destination fax number in the [Address Setting] tab. If you are using the optional Internet fax function, select the mode that you want to use ([FAX], [Internet FAX], or [Direct SMTP]) from "Transmission Mode", and enter the fax number or address of the other machine. NOTE For details on the settings, refer to Dial the Receiving System on page 3-7 and Specifying the Destination on page 8-10. 2 Click [Add to Destination List]. The destination information will appear in the address list. To send to multiple destinations, repeat this operation. 3 To use the Address Book, click [Select from Address Book] and select the destination.

7 Click [Send]. Transmission will begin.

9-8

About Network FAX > Basic Transmission

Configuring the Driver Default Settings Use the FAX Setting tab of the print settings screen to set the original size and other transmission conditions. 1 Display the screen. 1 From the start button, click [Control Panel], [Hardware and Sound], and [Devices and Printers]. 2 Right-click the product name of the machine you are using and select [Printing preferences] from the pull-down menu. The Printing Preferences screen will open.

2 Select settings. The following settings can be specified.

Item

Description

Original Size

Select the size of the document being transmitted from the pull-down list. Available settings: Letter, Legal, Ledger (11 x 17), Statement, A3, A4, A5, Folio, B4 and B5(JIS)

Orientation

Specify whether the orientation of the document is portrait or landscape. Available settings: Portrait, Landscape

Resolution

Select the resolution of the document to be transmitted from the pulldown list. Available settings: Normal, Fine, Ultra fine

FAX TX Setting

Click [FAX TX Setting] to change the default settings for fax transmission. The Default Settings dialog box will appear.

9-9

About Network FAX > Basic Transmission

Default Settings Dialog Box By setting the transmission conditions that you use most in this dialog box, you can minimize the need to change the settings each time. The Default Settings dialog box can be accessed by the following procedure: 1 Click the [Start] button on the taskbar, click [Control Panel], and then click [View devices and printers]. 2 Right click the name of the machine to be used as the network fax and select [Printing preferences] from the resulting pull-down menu. Click the [FAX TX Setting] button in the [Printing Preferences] window. (1) Sending Options Tab

Item FAX Delayed Transmit checkbox

Description Check the checkbox in order to activate the time fields to the right of the checkbox whenever you want to set the time that your documents will be transmitted. The desired time setting can be entered directly with the keyboard or by clicking on the S and T arrows.

IMPORTANT If the time that is shown in the message display of this fax machine does not match the current time, communications that use the timer may not be accomplished as expected. If the displayed time is not current, be sure to adjust it to match the correct time. NOTE If you designate a time that is earlier in the day than the time that is actually displayed in the fax machine itself, the transmission operation will be carried out the following day at that time. Be sure to confirm the time setting in the fax machine itself before making this setting. Value: 00:00-23:59 Transmit and Print checkbox

Check the checkbox when you want to print out the documents at the fax machine same time as you send them by fax.

Display confirm dialog checkbox

You can check the checkbox to display the destination confirmation screen and check the destinations before transmission.

9-10

About Network FAX > Basic Transmission (2) Cover Page Tab

Item Attach Cover Page checkbox

Description Check the checkbox when you want to add a cover page to your transmission.

NOTE For information regarding the Cover Page registration method, refer to Cover Page Registration (Default Settings) on page 9-23. (3) Authentication Tab

Item

Description

User Login checkbox

If the fax machine is set to User Login, select either Use Specific Login User Name or Prompt for Login User Name as desired. Use Specific Login User Name: Enter the Login User Name and Password. Transmission will be performed using the entered Login User Name and Password. Prompt for Login User Name: A screen for entering the Login User Name and Password will be displayed when attempting a transmission. The Login User Name and Password must be entered each time a transmission is attempted.

Job Accounting checkbox

If the fax machine is set to Job Accounting, select either Use Specific Account ID or Prompt for Account ID as desired. Use Specific Account ID: Enter the Account ID. Transmission will be performed using the entered Account ID. Prompt for Account ID: A screen for entering the Account ID will be displayed when attempting a transmission. The Account ID must be entered each time a transmission is attempted.

9-11

About Network FAX > Basic Transmission (4) Sender Information Tab

Enter your own information into fields explained below to send a cover page with your faxes.

Item

Description

Company

A maximum of 64 characters can be entered.

Department

A maximum of 64 characters can be entered.

Name

A maximum of 32 characters can be entered.

Telephone Number

A maximum of 20 characters can be entered (Entry is allowed for the characters 0 to 9, #, *, -, (, ), +, and spaces.)

FAX Number

A maximum of 20 characters can be entered (Entry is allowed for the characters 0 to 9, #, *, -, (, ), +, and spaces.)

E-Mail Address

A maximum of 128 characters can be entered. Available characters: Symbols ( !, #, $, %, &, ’, *, +, -, ., /, =, @, [, ], ^, _, `, { and }) Alphanumerics (0 – 9, A – Z and a – z)

NOTE Entering the e-mail address makes it possible to receive the transmission results report by e-mail. (The fax machine must be set to transmit e-mail. For details, refer to the Operation Guide for the machine.)

9-12

About Network FAX > Changing Transmit Settings

Changing Transmit Settings Transmit Settings can be changed at the time of transmission.

(1) Selecting a Destination from the Address Book NOTE There are three types of Address Books from which you can select the party to transmit to. They are the fax machine's Address Book, Windows Address Book, and the Address Book for the Network FAX data file (.fdt). When using the fax machine's Address Book, the party must be registered in the fax machine's Address Book. Refer to Registering a New Destination on page 2-5.

1

Enter the address 1 Select the Transmission Mode. 2 Enter the transmission destination using the keyboard. 3 To use the address book, click the [Select from Address Book] button. 4 The address selection dialog box opens.

2 3

Maximum number of characters that can be entered: 64 half-width characters Characters that can be entered: 0 to 9, #, *, -, space (a space or “-“ CANNOT be entered as the first character)

9-13

About Network FAX > Changing Transmit Settings

2

Select the desired Address Book. To select the Address Book registered in the fax machine, select [Address Book/XXXX (model name)] from the pull-down menu. NOTE To use the Windows Address Book, select [Windows Address Book].

For adding an Address Book for Network FAX data file (.fdt), select the [Refer to Address Book], click on the [Add] button, and then select the [Address Book data file].

3

Select the Destination. The destinations registered in the Address Book are shown in the list on the left side of the dialog box. To select an Internet fax destination or a group of destinations, select [Internet FAX], or [Group] from the filter's pull-down menu. Select the desired destination and click on the [Add>] button. The selected destination will be added to the Destination List (right side).

NOTE • The list can be sorted. Click on the list item by which you want to sort the list ([No.], [Recipient], [Fax Number], [Address]). U or V are displayed next to the sorted items. In addition, the corresponding destinations can be selected using the sorted items by entering a search character string in the Search field. • When a destination is selected, the destination details are displayed in the field at the bottom of the list. When a group is selected, the members of the group are displayed in the field at the bottom of the list. When the group includes members for which multiple fax numbers are registered, a fax number selection screen will be displayed. To delete any of the destinations from the Destination List, select that destination and then click on the [Delete] button. To delete all of the destinations from the Destination List, click on the [Delete all] button.

9-14

About Network FAX > Changing Transmit Settings

4

Click on the OK button. The Transmit Settings dialog box will be displayed once again.

(2) Subaddress-Based Communication NOTE In order to conduct sub address communication, the other party’s system also needs to be equipped with sub address communication functions of the same type.

1

Open the Option Settings dialog box.

2

Enter the sub-address and password as it is registered in the destination fax.

Click on the [Option Settings] button in the [Address Setting] tab of the [Transmit Settings] dialog box.

A maximum of 20 characters can be entered (Entry is allowed for the characters 0 to 9, #, *, and spaces (a space CANNOT be entered as the first character.))

3

Click on the OK button. The Transmit Settings dialog box will be displayed once again.

9-15

About Network FAX > Changing Transmit Settings

(3) Cover Page Settings A Cover Page can be set as the first page of a fax transmission. In addition to the standard templates for Cover Pages, original templates can be created and used. To attach and transmit a Cover Page, place a check in the check box for [Attach Cover Page] in the [Cover Page] tab.

NOTE For information regarding how to use Cover Pages, refer to Using Cover Pages on page 9-18.

(4) Optional Settings The settings that were selected in (1) Sending Options Tab on page 9-10 can be changed by clicking the [Options] tab.

For the setting procedures, refer to (1) Sending Options Tab on page 9-10.

9-16

About Network FAX > Changing Transmit Settings

(5) Transmitting Terminal Information Data The settings that were selected in (4) Sender Information Tab on page 9-12 can be changed by clicking the [Sender Information tab].

For the setting procedures, refer to (4) Sender Information Tab on page 9-12.

(6) Internet fax Setting For Internet fax transmission, click on the [Internet FAX] tab and enter the Subject and the message.

Subject: A maximum of 60 characters can be entered. Message: A maximum of 500 characters can be entered.

NOTE If the other machine is set to print a cover page, the subject and message are printed.

9-17

About Network FAX > Using Cover Pages

Using Cover Pages Cover Page Selection (Transmission Settings) The Cover Page is attached to the fax and sent as the first page. About Cover Pages The Cover Page can be selected from a template. The Cover Page contains such destination information and sender information as that shown below. Sample of English template 01

1 2 3 4 5 6 7 9

8

10

No.

Item

1

Recipient Name

2

Destination Company Name

3

Destination Department Name

4

Destination Fax number or Internet Fax Address

5

Sender Name

6

Sender Company Name

7

Sender Department Name

8

Sender Fax Number

9

Sender Telephone Number

10

Message

Attaching and Transmitting a Cover Page The procedure for attaching and transmitting a Cover Page is shown below.

1

Open the Transmit Settings dialog box. Perform Steps 1 to 6 of the Basic Transmission on page 9-7 to display the Transmit Settings dialog box. When selecting the destination from an Address Book, refer to (1) Selecting a Destination from the Address Book on page 9-13, select the destination, and go to Step 5.

9-18

About Network FAX > Using Cover Pages

2

Enter the fax number. In the [Address Setting] tab, enter the destination fax number and click on the [Option Settings] button.

NOTE For Internet fax transmission, select Internet FAX in the Transmission Mode and enter the Internet fax address.

1

Item

3

Description

FAX Number

A maximum of 64 characters can be entered.

Internet FAX Address

A maximum of 128 characters can be entered.

Enter the recipient information. When finished, click the [OK] button.

Item

Description

Company

A maximum of 32 characters can be entered.

Department

A maximum of 32 characters can be entered.

Recipient

A maximum of 32 characters can be entered.

NOTE When [Attach Cover Page] of the [Cover Page] Tab is not set, the Cover Page Confirmation screen will be displayed. To include a cover page, click on [Attach Cover Page] button.

9-19

About Network FAX > Using Cover Pages

4

Add the destination to the destination list. 1 Add this information to the [Destination List] by clicking on the Add to Destination List button. 2 To change the recipient information of a destination that has been added to the [Destination List], select the destination to be changed and click on the [Edit] button. Change the recipient information and click on the [OK] button.

Item

Description

FAX Number (Internet FAX Address)

The fax number or the internet fax address cannot be changed.

Company

A maximum of 32 characters can be entered.

Department

A maximum of 32 characters can be entered.

Recipient

A maximum of 32 characters can be entered.

3 When the sender information is not set in the Default Settings dialog box, click on the [Sender Information] tab and set the sender information. Refer to (4) Sender Information Tab on page 9-12.

Item

Description

Company

A maximum of 64 characters can be entered.

Department

A maximum of 64 characters can be entered.

Name

A maximum of 32 characters can be entered.

Telephone Number

A maximum of 20 characters can be entered (Entry is allowed for the characters 0 to 9, #, *, -, (, ), +, and spaces.)

FAX Number

A maximum of 20 characters can be entered (Entry is allowed for the characters 0 to 9, #, *, -, (, ), +, and spaces.)

E-mail Address

A maximum of 128 characters can be entered. Available characters: Symbols ( !, #, $, %, &, ’, *, +, -, ., /, =, @, [, ], ^, _, `, { and }) Alphanumerics (0 – 9, A – Z and a – z)

9-20

About Network FAX > Using Cover Pages

5

Attach a Cover Page.

6

Select the Cover Page to be attached.

Click on the Cover Page tab and place a check in the [Attach Cover Page] checkbox.

Select a Cover Page template from the Cover Page Templates list. NOTE If the Cover Page is registered in the Default Settings, then the action of selecting the Cover Page for each transmission can be omitted. Refer to Cover Page Registration (Default Settings) on page 9-23. Original Cover Page templates can be created. Refer to Creating New Cover Page Templates on page 9-25.

7

Check the contents of the Cover Page. 1 Click on the Preview button. A preview of the currently selected template will be displayed.

To display a different template, use the pull-down menu at the top of the dialog box or click on the W or X button. The template display magnification can also be changed within the range of 25 to 250% from the pull-down menu.

IMPORTANT Before transmitting the fax, be sure to use the Preview screen to check all of the displayed information including the recipient name and company name. If there is a large number of characters for information that is automatically entered, they might not completely fit in the field and the characters might not print correctly. If the characters are not displayed correctly, reduce the number of characters in the recipient information or sender information or edit the template being used. 2 Click on the Close button.

9-21

About Network FAX > Using Cover Pages

8

Edit the Message. 1 Click on the [Edit Message] button.

2 Enter the message to be added to the Cover Page and click on the [OK] button.

Item Message

9

Description A maximum of 1,000 characters can be entered.

Transmit. Click on the [Send] button to begin the transmission.

9-22

About Network FAX > Cover Page Registration (Default Settings)

Cover Page Registration (Default Settings) If the Cover Page is registered in the Default Settings, the action of selecting the Cover Page for each transmission can be omitted.

Template Selection Select the Cover Page template to be registered in the Default Settings. The registration method is as follows.

1

Open the Default Settings dialog box.

2

Attach a Cover Page.

3

Select the Cover Page to be attached.

Perform the Default Settings Dialog Box on page 9-10 procedure shown on page 9-10, open the Default Settings dialog box.

Click on the [Cover Page] tab and place a check in the [Attach Cover Page] checkbox.

Select a Cover Page template from the Cover Page Templates list. NOTE Original Cover Page templates can be created. Refer to Creating New Cover Page Templates on page 9-25.

9-23

About Network FAX > Cover Page Registration (Default Settings)

4

Check the contents of the Cover Page. 1 Click on the [Preview] button. A preview of the currently selected template will be displayed.

To display a different template, use the pull-down menu at the top of the dialog box or click on the W or X button. The template display magnification can also be changed within the range of 25 to 250% from the pull-down menu.

2 Click on the [Close] button.

5

Edit the Message. 1 Click on the [Edit Message] button.

2 Enter the message to be added to the Cover Page and click on the [OK] button. A maximum of 1,000 characters can be entered.

6

Click on the OK button.

9-24

About Network FAX > Cover Page Registration (Default Settings)

Sender Information Registration Please register the sender information to be included on the Cover Page. NOTE For information regarding the registration method, refer to (4) Sender Information Tab on page 9-12.

Creating New Cover Page Templates Perform the following procedure to create an original Cover Page template.

1

Open the Default Settings dialog box.

2

Edit the Cover Page templates.

Perform the Default Settings Dialog Box procedure shown on page 9-10, open the Default Settings dialog box.

1 Place a check in the [Attach Cover Page] checkbox and click on the [New...] button. The Edit Cover Page screen will be displayed.

9-25

About Network FAX > Cover Page Registration (Default Settings) 2 Enter the characters. From the Menu bar, click on [Insert] and then [Textbox] and then position the textbox and enter the characters.

3 Position the field box. From the Menu bar's Insert menu, select the field box to be positioned.

IMPORTANT If there are too many characters in the entered information, such as recipient name or company name, the information will not fit in the field box and some of the characters could be cut off. When positioning the field box, make it large enough and adjust the font point size so that the inserted information will fit in the field box.

NOTE When a fax is transmitted, the information entered in the Default Settings and Destination Settings will automatically be entered in the fields. The following field boxes can be used. Use them as required.

Menu Item Destination

Template Display

Inserted Information

Company

Recipient - Company

Recipient information company name

Department

Recipient - Department

Recipient information department name

Name

Recipient - Name

Recipient information recipient name

Address

Recipient - Address

Recipient FAX number or Internet FAX Address

9-26

About Network FAX > Cover Page Registration (Default Settings) Menu Item Sender

Comment

Template Display

Inserted Information

Company

Sender - Company

Sender information company name

Department

Sender - Department

Sender information department name

Name

Sender - Name

Sender information sender name

FAX Number

Sender - FAX Number

Sender information FAX number

Telephone Number

Sender - Telephone Number

Sender information telephone number

Comment

Message entered in the Cover Page tab

4 Position the figures, textboxes, etc., to create a Cover Page. NOTE For information regarding the operation method, refer to Help. 5 From the Menu bar click on [File] and then [Save As], enter the file name, and click on the [Save] button.

6 Close the Edit Cover Page screen. 7 The new template will be registered at the top of the list and can now be selected.

9-27

About Network FAX > Transmission Control

Transmission Control Perform the following procedure when you want to use your computer to verify the status of a fax transmission currently being processed, or to actually terminate that transmission. Once a fax transmission starts being processed, a Transmission Control icon will be displayed in the Windows Task Bar.

1

Double-click on that icon to access the Transmission Control window which indicates the status of all transmissions being processed.

To terminate any transmission, select that transmission and then select [Cancel] from the Document menu.

Ending Transmission Control Right click on the Transmission Control icon and select [Exit].

9-28

10

Troubleshooting

This chapter explains how to deal with problems. Indicators During Sending/Receiving Operation ................................................................................................ 10-2 Precautions When Turning Power OFF ............................................................................................................. 10-3 Error Messages.................................................................................................................................................. 10-4 Troubleshooting ................................................................................................................................................. 10-5

10-1

Troubleshooting > Indicators During Sending/Receiving Operation

Indicators During Sending/Receiving Operation The [Processing] and [Memory] indicators show the fax transmission status. •

The [Processing] indicator blinks when the machine is sending or receiving a fax.



The [Memory] indicator blinks when source data is being stored in memory for memory transmission.



The [Memory] indicator is lit when there is source data stored in the memory for delayed transmission.

* The machine may differ from the above illustration depending on the type of your machine.

10-2

Troubleshooting > Precautions When Turning Power OFF

Precautions When Turning Power OFF To receive faxes with the power turned off, press the [Power] key on the operation panel. You cannot receive a fax when the main power switch is turned off. Before turning off the main power switch, press the [Power] key on the operation panel to off. Make sure that the [Power] key, the processing indicator and the memory indicator are off before turning off the main power switch. IMPORTANT The hard disk may be operating when the [Power] key, the Processing indicator or Memory indicator is lit or blinking. Turning off the main power switch while the hard disk is operating may cause damage.

Make sure that lamps other than this lamp are off.

* The machine may differ from the above illustration depending on the type of your machine.

10-3

Troubleshooting > Error Messages

Error Messages When an error occurs, the display may show one of the error messages listed below. These will help you identify and correct the problem.

NOTE When a transmission error occurs, a sent/receipt result report is produced. Check the error code shown in the report and refer to the Error Code List on page 16 of the Appendix for a description. To print the sent/receipt result report, refer to Send Result Reports on page 5-7 and FAX RX Result Reports on page 5-8. You may also check error codes using the activity report. (Refer to Activity Report on page 5-9.) Message

Checkpoint

Corrective Action

Reference Page

Machine failure.



Internal error has occurred. Make a note of the error code displayed on the screen. Call service.



This driver don't correspond to the connected model.

Is the Network FAX driver for this product used?

Check the product name of the machine and reinstall the Network FAX driver.

9-4

FAX box limit exceeded.



Cannot print or forward the received FAX data. Press [OK]. Delete documents from the FAX box to make room for FAX reception.

4-32

The fax board is not installed.

Is the Fax Kit installed on the machine?

For network FAX transmission, install the Fax Kit.



FAX connection could not be made for the following possible reasons.

Does an error occur on the machine?

Clear the error and then perform transmission.

Refer to the machine’s Advanced Operation Guide

Is the IP address of the machine set in the Network FAX driver correct?

Check the port setting in the Network FAX driver properties.



Job Accounting restriction exceeded.

Is the acceptable printing count restricted by Job Accounting exceeded?

The printing count exceeded the acceptable count restricted by Job Accounting. Cannot print any more. The job is canceled. Press [End].

Refer to the machine’s Advanced Operation Guide

Cannot process this job.



Restricted by Authorization settings. The job is canceled. Press [End]. Restricted by Job Accounting. The job is canceled. Press [End].

Refer to the machine’s Advanced Operation Guide

The phone receiver is off the hook.



Put down the receiver.



Scheduled sending jobs exceeded.



The number of jobs has exceeded the limit set for delayed transmission. Press [End]. The job is canceled. Wait until the delayed transmission is executed, or cancel the delayed transmission and then perform the job again.

4-3

10-4

Troubleshooting > Troubleshooting

Troubleshooting When a problem occurs, first check the following. If the problem persists, contact your dealer or service representative. Symptom Cannot send document.

Checkpoint

Corrective Action

Reference Page

Is the modular cord connected correctly?

Connect the modular cord correctly.



Is Send error displayed?

Remedy the cause of error and send again.

11-16

Is TX (transmission) restriction activated?

Cancel the TX restriction.

6-26

Cannot perform encrypted communication.

Are the registrations correct both at sender and recipient?

Double-check the registrations both at sender and recipient.

6-35

Cannot use the remote switching function.

Is a pulse line used?

Some phones may transmit tone signals using buttons. Refer to the operation manual of your phone set.



Is the remote switching number correct?

Check the registration. (Default: 55)

4-16

Did you press the remote switching number too quickly?

Press the remote switching number twice slowly.



No print output after reception.

Is memory forwarding activated?

Check the forwarding destination.

4-17

Cannot receive document.

Is the modular cord connected correctly?

Connect the modular cord correctly.



Is Communication error displayed?

Remedy the cause of error and ask the sender to retry.

11-16

Is RX (reception) restriction activated?

Cancel the RX restriction.

6-34

Cannot receive 2 in 1 reception.

Are 2 in 1 reception and duplex reception both set?

Cancel the duplex printing.

6-41

Cannot perform memory reception.

Is free space available in the memory?

Receive after the memory has free space, or create free space in the memory.

3-15

Cannot perform sub address transmission.

Is the recipient fax machine equipped with a sub address transmission feature?

Sub address transmission cannot be performed unless the recipient fax machine has a similar sub address transmission feature.



Is the entered sub address or sub address password identical to the sub address or sub address password registered in the recipient fax machine?

If your entry is correct, check with the recipient. This machine does not use a sub address password for reception.

4-38

Is free space available in the memory of the recipient fax machine?

Check with the recipient.



Is memory forwarding set to [On]?

Check the memory forwarding setting.

4-17

Cannot perform memory forwarding.

10-5

Troubleshooting > Troubleshooting

Symptom Cannot perform memory forwarding using a sub address.

Checkpoint

Corrective Action

Reference Page

Is the recipient fax machine equipped with a sub address transmission feature?

Sub address transmission cannot be performed unless the recipient fax machine has a similar sub address transmission feature.



Is the entered sub address identical to the sub address registered in the recipient fax machine?

If your entry is correct, check with the recipient. This machine does not use a sub address password for reception.

4-17

Is the FAX Box specified correctly?

Check the memory forwarding setting.

4-17

Is free space available in the memory?

Receive after the memory has free space, or create free space in the memory.

4-32

Cannot output from a FAX Box.

Is the box password been set?

Enter the correct box password.

4-32

Cannot use polling reception.

Is polling transmission being used correctly on the sending machine?

Check with the recipient.



Cannot use sub address relay broadcast communication.

Is free space available in the memory?

Free up some space in memory and then send, or simply make some free space in memory.



Cannot use sub address bulletin board communication.

Does the other party’s fax machine have the same sort of sub address bulletin board communication function?

If the other party’s fax machine does not have the same sort of sub address bulletin board communication function, it cannot receive faxes via a sub address bulletin board. Check with the recipient.



Is the entered sub address or sub address password correct?

If your entry is correct, check with the recipient.



Cannot store memory forwarding data in a FAX Box.

10-6

11

Appendix

Character Entry Method ......................................................................................................................................11-2 Specifications ......................................................................................................................................................11-5 Menu List ............................................................................................................................................................11-6 Received FAX Sizes and Paper Priority (Inch Model)....................................................................................... 11-11 Received FAX Sizes and Paper Priority (Metric Model)....................................................................................11-13 Error Code List ..................................................................................................................................................11-16

11-1

Appendix > Character Entry Method

Character Entry Method To enter characters for a name, use the on-display keyboard in the touch panel following the steps as explained below.

NOTE QWERTY, QWERTZ and AZERTY are keyboard layouts the same as a PC keyboard are available. If necessary, change the layout. For information on how to change layouts, refer to the machine’s Advanced Operation Guide. QWERTY layout is used here as an example. You may use another layout following the same steps.

Entry Screens Lower-case Letter Entry Screen

3

2

Use the keyboard to enter.

Limit: 32 characters Input: 0 characters

1

Backspace 1

5

2 q

3

w a

e s

z Upper-case

4

5 r

d x

6 t

f c

Lower-case

7 y

g v

u h

b

8

9 i

j n

o k

m

No./Symbol

0 p l

,

! [ ;

.

=

` ]

\

’ /

@

_

Space Cancel

OK 02/02/2013 10:10

Status

6 No.

4

7

8

9

Display/Key

10

11

Description

1

Display

Displays entered characters.

2

Limit / Entry Display

Displays maximum number of characters and the number of characters entered.

3

Cursor Key

Press to move the cursor on the display.

4

[Backspace]

Press to delete a character to the left of the cursor.

5

Keyboard

Press the character to enter.

6

[Upper-case]

Press to use upper-case letters.

7

[Lower-case]

Press to use lower-case letters.

8

[No./Symbol]

Press to enter numbers and symbols.

9

[Space]

Press to insert a space.

10

[Cancel]

Press to cancel entered characters and return to the screen before the entry was made.

11

[OK]

Press to finalize the entry and return to the screen before the entry was made.

11-2

Appendix > Character Entry Method Upper-case Letter Entry Screen

Use the keyboard to enter.

Limit: 128 characters Input: 0 characters Backspace

!

@ Q

#

W

A

$ E

S Z

Upper-case

R D

X

% T F

C

& Y

G V

Lower-case Lower-case

^

U H

B

* I J

N

( O K

M

No./Symbol

)

_ P

L <

{ :

>

+

˜ }

|

" ?

Space Cancel

OK 02/02/2013 10:10

Status

Number/Symbol Entry Screen

Use the keyboard to enter.

Limit: 32 characters Input: 0 characters Backspace

1

2

3

4

5

6

7

8

9

0

!

"

#

$

%

&



(

)

*

+

,

-

.

/

:

;

<

=

>

?

@

[

\

]

^

_

`

{

|

}

˜

Upper-case

Lower-case Lower-case

No./Symbol

Space Cancel

12

Display/Key [

]/[

]

OK 02/02/2013 10:10

Status

No.

12

Description To enter a number or symbol not shown in the keyboard, press the cursor key and scroll the screen to view other numbers or symbols to enter.

11-3

Appendix > Character Entry Method

Entering Characters Follow the steps below to enter ‘List A-1’ for an example. 1 Press [Upper-case]. 2 Press [L]. The letter L is shown on the display. 3 Press [Lower-case]. 4 Press [i], [s], [t] and [Space]. Use the keyboard to enter.

Limit: 32 characters Input: 4 characters

List

Backspace 1

2 q

3

w a

4 e

s z

r d

x

Upper-case

5 t f

c

7 y

g v

Lower-case

6

u h

b

8 i j

n

9 o k

m

No./Symbol

0 p l

,

! [ ;

.

=

` ]

\

’ /

@

_

Space Cancel

OK 02/02/2013 10:10

Status

5 Press [Upper-case]. 6 Press [A]. 7 Press [No./Symbol]. 8 Press [

] or [

] repeatedly to view the keyboard containing [-] and [1].

9 Press [-] and [1]. Use the keyboard to enter.

Limit: 32 characters Input: 8 characters

List_A-1

Backspace 1

2

3

4

5

6

7

8

9

0

!

"

#

$

%

&



(

)

*

+

,

-

.

/

:

;

<

=

>

?

@

[

\

]

^

_

`

{

|

}

˜

Upper-case

Lower-case Lower-case

No./Symbol

Space Cancel

OK 02/02/2013 10:10

Status

10Check that the entry is correct. Press [OK].

11-4

Appendix > Specifications

Specifications NOTE Specifications are subject to change without notice. Type

Optional FAX kit

Compatibility

Super G3

Communication Line

Subscriber telephone line

Transmission Time

3 seconds or less (33600 bps, JBIG, ITU-T A4-R #1 chart)

Transmission Speed

33600/31200/28800/26400/24000/21600/19200/16800/14400/12000/9600/7200/ 4800/2400 bps

Coding Scheme

JBIG/MMR/MR/MH

Error Correction

ECM

Original Size

Max. width: 11"/297 mm, Max. length: 63"/1,600 mm

Automatic Document Feed

Max. 50 sheets (with document processor)

Scanner Resolution

Horizontal × Vertical 200 × 100 dpi Normal (8 dot/mm × 3.85 line/mm) 200 × 200 dpi Fine (8 dot/mm × 7.7 line/mm) 200 × 400 dpi Super Fine (8 dot/mm × 15.4 line/mm) 400 × 400 dpi Ultra Fine (16 dot/mm × 15.4 line/mm) 600 × 600 dpi

Printing Resolution

600 × 600 dpi

Gradations

256 shades (Error diffusion)

One-Touch Key

1000 keys

Multi-Station Transmission

Max. 500 destinations

Substitute Memory Reception

700 sheets or more (when using ITU-T A4 #1) 7,000 sheets or more (when using expansion memory)

Image Memory Capacity

16 MB (standard) (for incoming faxed originals)

Report Output

Sent result report, FAX RX result report, Activity report, Status page

Option

Expansion Memory, Dual Port, Internet FAX Kit

11-5

Appendix > Menu List

Menu List The function keys on the touch panel and operation panel have the following menus. Refer to this list as necessary when you operate the machine.

or FAX

Destination

Address Book FAX No. Entry ― Detail

Sub Address Transmission Start Speed ECM Encrypted Transmission (Sending)

Check Destinations On Hook Direct One-Touch Key Chain Dial Recall Quick Setup Type of Original/Transmission

Original Size Mixed Sized Original 2-side/Book Original Original Orientation Sending Size Long Original

Image

Density Original Image FAX TX Resolution

Advanced Setup

Zoom Centering Border Erase FAX Delayed Transmission Continuous Scan Job Finish Notice File Name Entry FAX Direct Transmission FAX Polling RX Send and Print Send and Store FAX TX Report

Program

11-6

Appendix > Menu List

or Send

i-FAX Address†

Destination †

Optional Internet FAX Kit is required.

FAX Box

Open

Detail Print Search(Name) Delete Preview

Detail

Detail

Add/Edit Box Search(Name) Search(No.) Polling Box

Print Delete Search(Name) Detail Preview Store File

or

System Menu

Quick Setup Wizard

FAX Setup

Common Settings

Sound

Buzzer FAX Speaker Volume FAX Monitor Volume

Paper Output

FAX Part 1 FAX Part 2

11-7

Job Finish

Appendix > Menu List

Common Settings

Function Defaults

FAX TX Resolution Continuous Scan (FAX) i-FAX Subject/Body†

Document Box/ Removable Memory

FAX Box

Add/Edit Box FAX Box List

Polling Box

Delete Transmitted File Overwrite Setting

Send

Quick Setup Registration Dest. Check before Send Entry Check for New Dest Default Screen Send and Forward New Destination Entry Recall Destination

FAX

TX/RX Common

Encrypt. Key Registration FAX Remote Diagnosis

Transmission

Basic

Local FAX Name (Port 1) Local FAX Name (Port 2)†† TTI Account as Local FAX Name Retry Times

FAX

Local FAX Number 1 Local FAX Number 2†† Dialing Mode (Port 1)††† Dialing Mode (Port 2)††, ††† Local FAX ID ECM TX (Port 1) ECM TX (Port 2)†† TX Start Speed (Port 1) TX Start Speed (Port 2)††

Reception

Basic

Media Type MP Tray Reduced RX Size Reception Date/Time Duplex Printing 2 in 1 Print

FAX

Rings (Normal) Rings (TAD) Rings (FAX/TEL) RX Setting Remote SW Dial Reception Port†† ECM RX (Part 1) ECM RX (Part 2)†† RX Start Speed (Port 1) RX Start Speed (Port 2)††

Encryption Reception

11-8

Appendix > Menu List

FAX

TX/RX Restriction

TX Restriction RX Restriction Unknown No. Reception†††† Permit No. List Permit ID List Reject No. List

RX/Forward Requirements New Destination Entry (FAX) Quick Setup Registration Date/Timer/Energy Saver

Date/Time Time Zone Unusable Time

Report

Report Print

Status Page Print

Admin Report Setting

Outgoing FAX Report Incoming FAX Report

Result Report Setting

Send Result Report

FAX ― Attach Image Canceled before Sending Recipient Format

FAX RX Result Report Job Finish Notice Setting RX Result Report Type System/Network Edit Destination

Network

Protocol Setting

Data Security

Data Sanitization

Address Book

FAX

i-FAX† Sub Address Encryption Key No. Transmission Start ECM

i-FAX†

Mode Via Server i-FAX Address Resolution Compression Paper Size

One-Touch Key Print List

FAX List (Index) FAX List (No.)

Address Book Defaults User Login/Job Accounting

Address Book Type

User Accounting Job Accounting

† †† ††† ††††

Optional Internet FAX Kit is required. Requires 2 optional FAX Kits (Dual FAX option) Inch specification only This appears when [Reject List] is selected in RX Restriction.

11-9

Appendix > Menu List

or Status/ Job Cancel

Printing Jobs

Status

Sending Jobs

Status

Log Scheduled Job Log Storing Jobs

Status Log

Device/Communication

Line Off Manual Reception Check New FAX (i-FAX Reception)† Log

Activity Report Print

Removable Memory †

Optional Internet FAX Kit is required.

Program

Edit

Edit Delete

11-10

Appendix > Received FAX Sizes and Paper Priority (Inch Model)

Received FAX Sizes and Paper Priority (Inch Model) When no paper loaded in the cassettes matches the received fax size and orientation, the machine automatically chooses the printing paper according to the following priority.

Same Size Override

Priority

Received FAX Size

ST

1

† *

LT-R

*

,

ST-R

2

*

†, *

LT

Paper Size

LG

LG

LD

††

LT-R



LG

LD

*

LT

†, *

3

LG

*

LT-R

LT-R

4

LT

LT

LT-R

† ††



,

LG

LT-R

LT





LT

5

LD

LD

LD

LG



LD

ST-R

LT-R

6



LT

7



ST-R

† ††

Paper orientation and/or Paper size are different from the received document. The image is printed after being rotated 90° automatically. Received Legal size document is reduced to match Letter size paper.

: indicates print output on two sheets. *: indicates the printing paper for i-FAX. (Same size as the received size.)

11-11

Appendix > Received FAX Sizes and Paper Priority (Inch Model)

NOTE The abbreviations denote the following paper sizes. ST: Statement

STR: Statement-R

LT: Letter

LTR: Letter-R

LG: Legal

LD: Ledger

When a paper type is selected in Media Type, a received fax is printed using the matching paper source. (Refer to 6-19.) Even if [All Media Types] is selected, paper types such as transparency cannot be used for fax printouts.

Reduced RX Sizes

Priority

Received FAX Size

ST

1

† *

LT-R

*

,

ST-R

2

Paper Size

*

LT

LG

LD



LT-R



LT-R

LT-R



LG

LG

LG

LT

LT

LT

LD

LD

LD

LG



5



LD



LT

LD

*

†, *

3

4

LG

*

LT-R

†, *

LT-R

LT

ST-R



ST-R

ST-R

Paper orientation and/or Paper size are different from the received document. The image is printed after being rotated 90° automatically.

: indicates print output on two sheets. *: indicates the printing paper for i-FAX. (Same size as the received size.)

NOTE The abbreviations denote the following paper sizes. ST: Statement

STR: Statement-R

LT: Letter

LTR: Letter-R

LG: Legal

LD: Ledger

When a paper type is selected in Media Type, a received fax is printed using the matching paper source. (Refer to 6-19.) Even if [All Media Types] is selected, paper types such as transparency cannot be used for fax printouts.

11-12

Appendix > Received FAX Sizes and Paper Priority (Metric Model)

Received FAX Sizes and Paper Priority (Metric Model) When no paper loaded in the cassettes matches the received fax size and orientation, the machine automatically chooses the printing paper according to the following priority.

Same Size Override Priority

Received FAX Size

A5

1



, *

B5

*

2

*

B5

A5-R



A4-R

, *

*

*

3 B4

FL

A4

A4-R

FL

B4

A4-R

A3

† ††



B5





B5-R

A3

B4

B4

A4-R

B5

B4

A4-R



A4



B4

FL



A5-R

A3

A4

B4



8





7 A3

A4-R

B5-R

A3



FL

A4

B5

A4



A4-R

A3



,

FL

A3

A3

*



5 Paper Size

*



A4

6

, *

B4





FL

4

*



A4

FL

A4

A4-R

†,

B5-R

A4

A4-R

FL



B5-R

A5-R

9 B5

1 0

† ††



B5-R

Paper orientation and/or Paper size are different from the received document. The image is printed after being rotated 90° automatically Folio size original is reduced to match A4 size paper.

: indicates print output on two sheets. *: indicates the printing paper for i-FAX. (Same size as the received size.)

11-13

Appendix > Received FAX Sizes and Paper Priority (Metric Model)

NOTE The abbreviations denote the following paper sizes. FL: Folio When a paper type is selected in Media Type, a received fax is printed using the matching paper source. (Refer to page 6-19.) Even if [All Media Types] is selected, paper types such as transparency cannot be used for fax printouts.

Reduced RX Sizes

Priority

Received FAX Size

A5

1



, *

B5

*

2

*



A4-R

*

B5

A5-R

, *

A4-R



B5-R

*

B4

Paper Size

A3

*

A4

FL

B4

A3

A4

, *

A4-R

A4-R

A3

B4

FL

A4

A4-R

A4-R



FL



5

A4

A3



B5



A3

A3

A4

A4



A4-R

B4

B4

B4

FL

FL

FL

B5-R

B5

B5-R

B5-R

B5-R



B5-R

7



A3

A3



B5

8



A5-R



B5

B5-R



B4



B4

*



A4

6

*



FL

FL



,

3

4

A4

A4-R



B5

B5



A5-R

A5-R

Paper orientation and/or Paper size are different from the received document. The image is printed after being rotated 90° automatically.

: indicates print output on two sheets. *: indicates the printing paper for i-FAX. (Same size as the received size.)

11-14

Appendix > Received FAX Sizes and Paper Priority (Metric Model)

NOTE The abbreviations denote the following paper sizes. FL: Folio When a paper type is selected in Media Type, a received fax is printed using the matching paper source. (Refer to 619.) Even if [All Media Types] is selected, paper types such as transparency cannot be used for fax printouts.

11-15

Appendix > Error Code List

Error Code List When a transmission error occurs, one of the following error codes is recorded in the TX/RX Result Report and Activity Report. NOTE “U” or “E” will appear in the error code depending on the communication speed setting. Error Code

Possible Cause/Action

Busy

Failed to establish connection with the recipient despite auto redialing the preset number of times. Send again.

CANCELED

Transmission was canceled due to an action to cancel transmission. Reception was canceled due to an action to cancel reception.

U00300

Paper depletion occurred at the recipient machine. Check with the recipient.

U00430 - U00462

Reception was canceled because of mismatching of communication features with the sender machine although the line connection was established.

U00601 - U00690

Communication was stopped due to the machine failure. Send or receive again.

U00700

Communication was stopped due to failure on the part of the sender or recipient machine.

U00800 - U00811

Page(s) not sent correctly. Send again. If you still have trouble, reduce TX Start Speed and send again.

NOTE If the communication error occurs frequently, change the default setting of TX Start Speed in System Menu. U00900 - U00910

Page(s) not received correctly. Ask the sender to resend.

NOTE If the communication error occurs frequently, change the default setting of RX Start Speed in System Menu. U01000 - U01097

Communication error occurred during transmission. Send again. If you still have trouble, reduce TX Start Speed and send again.

NOTE If the communication error occurs frequently, change the default setting of TX Start Speed in System Menu. U01100 - U01196

Communication error occurred during reception. Ask the sender to resend.

NOTE If the communication error occurs frequently, change the default setting of RX Start Speed in System Menu. U01400

Failed to establish communication with the sender or recipient machine because dialing registered for a push line system was used in a pulse line system.

U01500

Communication error occurred during high-speed transmission. Send again. If you still have trouble, reduce TX Start Speed and send again.

NOTE If the communication error occurs frequently, change the default setting of TX Start Speed in System Menu. U01600

Communication error occurred during reception of high-speed transmission. Ask the sender to reduce the transmission speed and send again.

NOTE If the communication error occurs frequently, change the default setting of RX Start Speed in System Menu.

11-16

Appendix > Error Code List

Error Code U01700 - U01720

Possible Cause/Action Communication error occurred during high-speed transmission. Send again. If you still have trouble, reduce TX Start Speed and send again.

NOTE If the communication error occurs frequently, change the default setting of TX Start Speed in System Menu. U01721

Communication error occurred during high-speed transmission. Designated transmission speed may not be available for the recipient machine. Reduce the transmission start speed and send again.

U01800 - U01820

Communication error occurred during reception of high-speed transmission. Ask the sender to reduce the transmission speed and send again or reduce the RX Start Speed in System Menu.

U01821

Communication error occurred during reception of high-speed transmission. Designated transmission speed may not be available for this machine. Ask the sender to reduce the transmission speed and send again or reduce the RX Start Speed in System Menu.

U03000

During polling reception, a fax could not be received because no originals were set in the other party’s fax machine. Check with the other party.

U03200

Sub address bulletin board reception was attempted and the other party’s machine is an our brand model, but the specified sub address box contained no data. Check with the other party.

U03300

An error occurred due to either 1 or 2 below. Check with the other party. 1 The other party’s machine is an our-brand model and transmission restrictions were found set by the other party during polling reception. Communication was interrupted because the password was incorrect. 2 The other party’s machine is an our-brand model and transmission restrictions were found set by the other party during sub address bulletin board reception. Communication was interrupted because the password was incorrect.

U03400

Polling reception was interrupted because the password entered by the other party did not match the Local FAX ID on the receiving machine. Check with the other party.

U03500

Sub address bulletin board reception was attempted and the other party’s machine is an our brand model, but the specified sub address box was not registered on the other party’s machine. Check with the recipient.

U03600

The other party’s machine is an our-brand model and sub address bulletin board reception was interrupted because the specified sub address password was incorrect. Check with the other party.

U03700

Sub address bulletin board reception was attempted but the other party’s machine either does not have a sub address bulletin board communication function or there were no originals in any of the originals transfer boxes (sub address boxes).

U04000

Specified sub address box is not registered in our brand recipient machine, or the sub address does not match.

U04100

Recipient machine is not equipped with a sub address box function, or the sub address does not match.

U04200

Encrypted transmission was canceled because the specified box is not registered.

U04300

Encrypted transmission was canceled because the recipient fax is not equipped with an encrypted communication function.

U04400

Encrypted transmission was canceled because the encryption key does not match.

U04500

Encrypted reception was canceled because the encryption key does not match.

U05100

Transmission was canceled because communication requirements are not met due to the transmission restriction set on this machine. Check with the recipient.

U05200

Reception was canceled because communication requirements are not met due to the reception restriction set on this machine.

11-17

Appendix > Error Code List

Error Code

Possible Cause/Action

U05300

Reception was rejected by the recipient because communication requirements are not met due to the reception restriction set on the recipient machine. Check with the recipient.

U14000

Reception to the FAX Box was stopped because there is no more free space in the memory of this machine. Create free space by outputting the data stored in the memory, or cancel the reception to the Sub Address Box.

U14100

Transmission to the FAX Box or sub address box on our-brand recipient machine was stopped because there is no more free space in the memory of the recipient machine. Check with the recipient.

U19000

Memory reception was stopped because there is no more free space in the memory of this machine. Create free space by outputting the data stored in the memory, and ask the sender to resend.

U19100

Transmission was stopped because there is no more free space in the memory of the recipient machine. Check with the recipient.

U19300

Transmission was stopped due to a data error occurring during transmission. Send again.

1101

Failed to send i-FAX. Check the host name of the SMTP server on the Embedded Web Server RX.

1102

Failed to send i-FAX. Check the following on the Embedded Web Server RX.

1104



SMTP login user name and login password



POP3 login user name and login password

Failed to send i-FAX. Check the i-FAX address.

NOTE If the address is rejected by the domain, you cannot send the E-mail. 1105

Failed to send i-FAX. Select [On] of the i-FAX settings on the Embedded Web Server RX.

1106

Failed to send i-FAX. Check the sender address of SMTP on the Embedded Web Server RX.

2101

Failed to send i-FAX. Check the network and Embedded Web Server RX.

2102 2103

2204 3101



The network cable is connected.



The hub is not operating properly.



The server is not operating properly.



POP3 server name of the POP3 user



SMTP server name

Failed to send i-FAX. Check the network and SMB settings. •

The network cable is connected.



The hub is not operating properly.



The server is not operating properly.

Failed to send i-FAX. Failed to send i-FAX. Check the authentication methods of both the sender and the recipient.

3201

Failed to send i-FAX. Check the authentication methods of both the sender and the recipient.

If an error appears that is not in the list, refer to the machine's Operation Guide.

11-18

Index

Index

Density 3-9 Description of Operation Procedure xv Direct SMTP 8-2 Direct Transmission Cancel 3-17 DRD Reception 6-17, 6-24 Dual FAX 7-3 Duplex Print Output 6-41

Numerics 2 in 1 Reception 6-42

E

A

ECM Communication 2-8, 3-8 E-mail Notice Job Finish Notice 4-58 Reporting FAX Receipt Result 5-11 Encrypted Communication 10-5 Encryption Communication 3-8, 6-35, 10-5 Change/Delete of Encryption Key 6-37 Encryption Key 6-35 Encryption Key No. 6-35 Operation at the Receiving System 6-39 Operation at the Sending System 6-37 Registering an Encryption Key 6-36 Entering the Subject and Body of the i-FAX 8-12 Enter key 3-2 Error Code List 11-16 Error Messages 10-4 Expansion Memory 7-3

About this Operation Guide vii Account Management 4-52 Address Book 2-5 Change/Deletion 3-21 Initially displayed address book 2-5 Printing Address List 2-14 Registering a New Destination 2-5 Search 3-20 Select a Destination 3-19 Automatic Send 3-4

B Batch Transmission Function 4-3 Border Erase 4-58 Broadcast Transmission 4-7

C Cancel Cancelling Delayed Transmission 3-16 Cancelling Direct Transmission 3-17 Cancelling Memory Forwarding 3-18 Cancelling Memory Transmission 3-16 Cancelling Polling or Sub Address Bulletin Board Transmissions 3-18 Cancelling Transmission (Disconnection of Communication) 3-17 Cannot perform memory reception 10-5 Cannot perform sub address transmission 10-5 Cannot receive document 10-5 Cannot send document 10-5 Cannot use sub address relay broadcast communication 10-6 Chain Dial 4-12 Change of Account as Local FAX Name 6-6 Character Entry Method 11-2 Entering Characters 11-4 Entry Screens 11-2 Checking Transmission Results and Registration Status 5-1 Confirmation Screen of Destinations 5-12 Continuous Scan 4-57

F FAX/Answering Machine Auto Switch Reception 6-11, 617 FAX/TEL Auto Switch Reception 6-9, 6-17 FAX Automatic Reception 3-14, 6-17 FAX Box Function 4-32, 10-6 Checking 4-36 Deleting Originals from a FAX Box 4-35 FAX Box List 4-37 How to Change/Delete 4-34 How to Register 4-32 Previews 4-36 Printing Originals from FAX Box 4-34 Renaming Files 4-36 FAX Job History 5-3 Details of the Job Log 5-5 Job Log Screen 5-3 Printing Job Log 5-4 Sending Job Log 5-4 Storing Job Log 5-5 FAX Number Sending Faxed Documents to a Specified Additional Address 4-55

I D Date 2-4 Delayed Transmission 4-3 Cancel 3-16 Changing/Deleting 4-5 Immediate Transmission 3-16

Indicators 10-2 Installation Precautions vii

Index-1

Index Internet Faxing 8-1 Embedded Web Server RX 8-5 Notes on Using 8-3 Reception 8-14 Transmission 8-9 Internet FAX Kit 7-2 Interrupt Send 4-11

J Job Accounting 4-52 Communication Form Subject to Job Accounting 4-53 Contents 4-52 Limit 4-53 Login 4-55

L LDAP address book 2-5 Local FAX Information 6-5 Local FAX Name 6-4 Long Originals 4-2

M Machine (Names) 1-3 Manual Reception 4-15, 6-17 Manual Send 4-14 Media Type for Print Output 6-19 Memory Reception 3-15, 10-5 Memory Transmission Cancel 3-16 Menu List 11-6 MP Tray Paper Output 6-21

N Network FAX 9-1 Basic Transmission 9-7 FAX Setting Tab 9-9 Flow of Receiving 9-2 Flow of Sending 9-2 Online Manual 9-1 Setup 9-3 No Print Output 10-5

Part Names and Functions 1-1 Permit Fax No. Change/Deletion 6-29 Registration 6-27 Permit ID No. Change/Deletion 6-33 Registration 6-32 Placing Originals 3-6, 8-9 Polling Communication 4-43 Checking 4-49 Deleting Originals in a Polling Box 4-48 Polling Reception 4-46, 10-6 Polling Transmission 4-43 Previews 4-50, 4-51 Printing from a Polling Box 4-48 Renaming Files 4-49 Sub Address Bulletin Board Communication 4-43 Precautions for Use vii Precautions When Turning Power OFF 10-3 Preparation Before Use 2-1 Previews FAX Box 4-36 Polling Box 4-50, 4-51 Transmission 3-24 Printing/Sending Received Faxes by Requirements (Memory Forwarding) 4-17, 10-5 Cancel 4-25 Embedded Web Server RX 4-29 Detail Settings 4-26 Registering Settings by Requirement 4-21 Requirements for Forwarding 4-17 Type of Forwarding Destination 4-17 Using Requirements for All Receptions 4-19 Program Dial 4-41 How to Change and Delete 4-41 How to Register 4-41 How to Use 4-42

Q Quick No. Search key 3-3 Quick Setup Screen 3-26 Changing Registration 3-27 Functions Available for Registration 3-26

O One-touch Keys 2-15 Change/Delete 2-16 Registering a New Destination 2-15 Select Destination 3-22 Operation Panel 1-2 Original 1-sided / 2-sided Selection 4-56 Mixed Sized Originals 4-56 Original Orientation 4-57 Original Size Selection 4-56 Sizes xvi

P Paper Sizes xvi

R Received FAX Sizes and Paper Priority 11-11, 11-13 Receiving Mode 6-17 Reception Date/Time 6-18 Redial 3-23 Changing Retry Times 6-16 Reduced Reception 6-40 Reject Fax No. Change/Deletion 6-31 Registration 6-30 Remote Diagnostics 6-43 Remote Switch Function 4-16, 10-5 How to Register 4-16 How to Use 4-16

Index-2

Index

T

Report Activity Report 5-9 FAX Box List 4-37 FAX RX Result Reports 5-7 Report for Job Canceled before Sending 5-8 Send Result Reports 5-7 Status Page 5-10 Resolution 3-10 Rings 6-13

S Safety Conventions i Selection of Transmit Terminal Identification (TTI) 6-3 Send and Print 4-58 Send and Store 4-58 Sending Size Selection 4-56 Send Status 3-12, 8-13 Setting the Paper Output 6-45 Shortcuts 3-28 Adding 3-28 Specifications 11-5 Speed Dial key 3-22 Standby Transmission 4-10 Sub Address Bulletin Board Communication 4-43, 10-6 Sub Address Communication 3-8, 4-38 How to Conduct 4-38 Sub Address 4-38 Sub Address Password 4-38 Sub Address Relay Broadcast Communication 4-18, 10-6

Telephone Line 6-2 Time 2-4 Transmission Restriction 6-26 Communication Establishing Requirements 6-26 Permit FAX No. 6-27 Permit ID No. 6-32 Prerequisites 6-26 Reception Rejection Requirements 6-27 Reception Restriction Setting 6-34 Reject FAX No. 6-30 Send Restriction Setting 6-34 Transmission Start Speed 3-8 Troubleshooting 10-5 TX Start Speed 2-8

U Unusable Time 6-44 User Accounting 4-52 Contents 4-52 Login 4-54

V Volume Adjustment 6-14

Z Zoom 4-56

Index-3

DIRECTIVE 2002/96/EC ON THE TREATMENT, COLLECTION, RECYCLING AND DISPOSAL OF ELECTRIC AND ELECTRONIC DEVICES AND THEIR COMPONENTS INFORMATION 1. FOR COUNTRIES IN THE EUROPEAN UNION (EU) The disposal of electric and electronic devices as solid urban waste is strictly prohibited: it must be collected separately. The dumping of these devices at unequipped and unauthorized places may have hazardous effects on health and the environment. Offenders will be subjected to the penalties and measures laid down by the law.

TO DISPOSE OF OUR DEVICES CORRECTLY: a) Contact the Local Authorities, who will give you the practical information you need and the instructions for handling the waste correctly, for example: location and times of the waste collection centres, etc. b) When you purchase a new device of ours, give a used device similar to the one purchased to our dealer for disposal.

The crossed dustbin symbol on the device means that: - when it to be disposed of, the device is to be taken to the equipped waste collection centres and is to be handled separately from urban waste; - The producer guarantees the activation of the treatment, collection, recycling and disposal procedures in accordance with Directive 2002/96/EC (and subsequent amendments).

2. FOR OTHER COUNTRIES (NOT IN THE EU) The treatment, collection, recycling and disposal of electric and electronic devices will be carried out in accordance with the laws in force in the country in question.

N ° 13-102 DICHIARAZIONE CE DI CONFORMITA' del COSTRUTTORE secondo ISO/IEC 17050 MANUFACTURER’S CE DECLARATION of CONFORMITY according to ISO/IEC 17050

OLIVETTI S.p.A

Via Jervis, 77 - IVREA (TO) - ITALY

Dichiara sotto la sua responsabilita' che i prodotti: Declares under its sole responsibility that the products:

Categoria generale: Equipment category: Tipo di apparecchiatura: Product type: Nome / model: Opzioni / options:

Apparecchiature per la Tecnologia dell'Informazione Information Technology Equipment Stampante Multifunzionale Multifunctional Printer d-Copia 3500MF plus, d-Copia 4500MF plus, d-Copia 5500MF plus PF-770, Fax System (W), IB-50, DP-770(B), DP-772, PH-7, PF-730(B), PF-740(B), DF-770(C), MT-730(B), DF-790(C),BF-730, JS-730, JS-731, JS-732, AK-731, IB-51, Printed Document Guard (B)

sono CONFORMI alla Direttiva 1999/5/CE del 9 marzo 1999 are in compliance with directive 99/5/EC dated 9th march 1999 e soddisfano i requisiti essenziali di Compatibilità Elettromagnetica, Consumo Energetico e Sicurezza previsti dalle Direttive: and fulfill the essential requirements of Electromagnetic Compatibility, Electrical Power Consumption and Electrical Safety as prescribed by the Directives: 2004/108/CE del 15 Dicembre 2004; (EMC) 2004/108/EC dated 15th December 2004;

2009/125/CE del 21 Ottobre 2009; (ErP)

2009/125/EC dated 21st October 2009;

2006/95/CE del 12 Dicembre 2006; (LVD) 2006/95/EC dated 12th December 2006;

in quanto progettati e costruiti in conformità alle seguenti Norme Armonizzate:

since designed and manufactured in compliance with the following European Harmonized Standards:

EN 55022:2010 (Limits and methods of measurements of radio interference characteristics of Information Technology Equipment) / Class B; EN 61000-3-2:2006+ A1:2009+ A2:2009 (Electromagnetic Compatibility (EMC) - Part 3: Limits - Section 2: Limits for harmonic current emissions (equipment input current  16 A per phase) EN 61000-3-3:2008 (Electromagnetic Compatibility (EMC) - Part 3: Limits - Section 3: Limitation of voltage fluctuations and flicker in low voltage supply systems for equipment with rated current up to and including 16A); EN 55024:2010 (Electromagnetic Compatibility – Information technology equipment – Immunity characteristics – Limits and methods of measurement); EN 60950-1:2006+ A11:2009+ A1:2010+ A12:2011 (Safety of Information Technology Equipment, including electrical business equipment.) EN 60825-1:2007 (Radiation Safety of laser products, equipment classification, requirements and user's guide). ETSI TBR 21/1998 - Requirements for pan-European approval for connection to the analogue Public Switched Telephone Networks (PSTN) of TE (excluding TE supporting the voice telephony service) in which network addressing, if provided, is by means of Dual Tone Multi Frequency (DTMF) signaling. EN 302 291-1 V1.1.1 EN 302 291-2 V1.1.1 EN 300 328 V1.7.1 EN 62311: 2008 EN 62301:2005 (Household electrical appliances – Measurement of standby power)

La conformità ai suddetti requisiti essenziali viene attestata mediante l'apposizione della Marcatura CE sul prodotto. Compliance with the above mentioned essential requirements is shown by affixing the CE marking on the product.

Ivrea, 28 Febbraio 2013 Ivrea, 28th Febraury 2013

Walter Fontani Quality Director

Olivetti S.p.A. Note: 1) La Marcatura CE è stata apposta nel 2013 Notes: 1) CE Marking has been affixed in 2013 2) Il Sistema della Qualità è conforme alle norme serie UNI EN ISO 9000. 2) The Quality System is in compliance with the UNI EN ISO 9000 series of Standards

Olivetti S.p.A. - Via Jervis, 77 - 10015 Ivrea (To) - Italy - Tel +39 0125 7751 - Cap. Soc. € 63.000.000 R.E.A. 547040 - Cod. Fisc./P.IVA e iscriz. al Reg. Imp. Di Torino 02298700010 Società con unico azionista, Gruppo Telecom Italia - Direzione e coordinamento di Telecom Italia S.p.A.