FAU

1. 2. 3. 4. 5. 6. 7. Granting basis for services Granting basis is a prospective employment based on: either an empoyment contract at the FAU...

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FAU User group: Employees User type: Employees [auto] Comments Employees (incl. apprentices), civil service employees, professors regarding emeriti (Prof. em.), retired professors (Prof. i. R.) who are administered selection of user by the ZUV, Abteilung PVIVA personnel management system. type Information regarding issue of IdM or guest identification

1. The issue of an IdM-username for this type of user is put in effect implicitly, i.e. without application. 2. The activation of the IdM-username is completed. 3. Postal delivery of the activation letter (login information) is possible.

Granting basis for services

Granting basis is: either an empoyment contract at the FAU or certificate of appointment of the FAU or articles of apprenticeship of the FAU or a contract of service at the FAU The prospective employment relationship is noted as affiliation in the IdM -profile of the user.

Service permission

NA

Duration

according to employment contract or appointment

Legal basis

Member of the FAU: Art. 17 Abs. 1 Bayerisches Hochschulgesetz (BayHSchG)

User type: Pre-Employees Comments individuals who need an early accommodation as prospective employees of regarding the FAU. selection of user type Information regarding issue of IdM or guest identification

1. The issue of an IdM-username for this type of user is put in effect explicitly, i.e. by application. 2. The application must be signed by an IdM-point of contact of the employing FAU-organizational unit to-be and dated no more than three months earlier than the start of the employment contract . 3. The IdM-point of contact or employee of the RRZE-service counter is responsible for verification of the identification of the user. 4. Justification for an IdM-username must be submitted along with the application (via postal mail or personally) at a service counter of the RRZE. 5. The need for early accommodation must be described in the field 'explanation' 6. Then the activation of the IdM-username will be completed. 7. Postal delivery of the activation letter (login information) is possible. 8. In case the activation of the IdM-username is not put in effect, a service counter of the RRZE should be contacted.

Granting basis for services

Service permission

Granting basis is a prospective employment based on: either an empoyment contract at the FAU or certificate of appointment of the FAU or a contract of service at the FAU There must already be an IdMobject created for the applicant where the prospective employment relationship is specified. The occasion may arise that services that are offered by publishers, software suppliers or as part of a framework contact of universities or entities, cannot be used before commencement of employment (based on the conditions for using these services). The issue of an IdM-username and further approved IT-services are put in effect for the duration of early accommodation as specified in the employment contract.

Duration

maximum of three (3) months

Legal basis

not a member of the FAU

User type: postemployee Comments Former employees of the FAU who immediately following the end of regarding employment need to finish work or may have been promised expeditious selection of re-employment. user type Information regarding issue of IdM or guest identification

Granting basis for services

Service permission

1. The issue of an IdM-username for this type of user is put in effect explicitly, i.e. by application. 2. This application can only be submitted within 60 days before and 60 days after the end of the employment. 3. The application must be signed by an IdM-point of contact of the formerly employing FAU-organizational unit. 4. The verification of identification of the applicant has already been performed by the IdM-point of contact at the beginning of the former employment and is not required here. 5. The need for continued service support must be described in the field 'explanation' of the application. 6. Activation of the IdM-username will be carried out automatically once the application has been approved. 7. In case the activation of the IdM-username is not put in effect, a service counter of the RRZE should be contacted. The expiring or expired employment relationship is noted as expired affiliation in the IdM-profile of the user and is based on: either an employment contract of the FAU or certificate of appointment of the FAU or articles of apprenticeship of the FAU or a contract of service at the FAU The occasion may arise that services that are offered by publishers, software suppliers or as part of a framework contact of universities or entities, cannot be used after the end of employment (based on the conditions for using these services). The issue of an IdM-username and further approved IT-services are put in effect for a specified time frame following the end of the employment.

Duration

nine (9) months

Legal basis

not member of the FAU

User type: Volunteers Comments Individuals who work for the benefit of theFAU without compensation and are regarding therefore recognized as members of the FAU . selection of user type Information regarding issue of IdM or guest identification

Granting basis for services

1. The issue of an IdM-username for this type of user is put in effect explicitly, i.e. by application. 2. The application must be signed by an IdM-point of contact of the FAU -organizational unit that benefits from this work. 3. The IdM-point of contact or employee of the RRZE-service counter is responsible for verification of the identification of the user. 4. Justification for an IdM-username must be submitted along with the application (via postal mail or personally) at a service counter of the RRZE. Individuals listed on the website for Honorary senators and citizens of the FAU or are listed as FAU-ambassadors are not required to supply supporting documents. 5. Then the activation of the IdM-username will be completed. 6. Postal delivery of the activation letter (login information) is possible. Granting basis for this work is: either a service contract of the FAU or a certificate of appointment as honorary member of the FAU or a certificate of appointment as honorary senator of the FAU or a certificate of appointment as honorary citizen of the FAU or a certificate of appointment as ambassador for the FAU

Service permission

The occasion may arise that services that are offered by publishers, software suppliers or as part of a framework contact of universities or entities, cannot be used by honorary senators, honorary citizens, honorary members, ambassadors of the FAU or after the end of the service contract (based on the conditions for using these services) The issue of an IdM-username and further approved IT-services are put in effect for the duration specified in the service contract or for the duration as specified in the certificate.

Duration

period of the service contract / certificate

Legal basis

member of the FAU: Art. 17 Abs. 1 Bayerisches Hochschulgesetz (BayHSchG)

User type: Research Assistants [auto] Comments Assistants with a university qualification (Master, State Examination) regarding who are administered by the ZUV, Abteilung P selection of user type Information regarding issue of IdM or guest identification

1. The issue of an IdM-username for this type of user is put in effect implicitly, i.e. without application. 2. The activation of the IdM-username is completed. 3. Postal delivery of the activation letter (login information) is

3. possible. 4. In case the activation of the IdM-username is not possible then the data of the user profile is not available yet and the ZUV, Abteilung P must be contacted as it is responsible for data entry. Granting basis for services

Granting basis is an employment contract with the FAU that is listed in the IdM-profile of the user.

Service permission

NA

Duration

according to employment contract

Legal basis

Member of FAU: Art. 17 Abs. 1 Bayerisches Hochschulgesetz (BayHSchG) ivm. Art. 22 ivm. 33 Abs. 1 Bayerisches Hochschulpersonalgesetz (BayHSchPG)

User type: Student Employees [auto] Comments Students without a university qualification (Master, State Examination) regarding who are administered by the ZUV, Abteilung P selection of user type Information regarding issue of IdM or guest identification

1. The issue of an IdM-username for this type of user is put in effect implicitly, i.e. without application. 2. The activation of the IdM-username is completed. 3. Postal delivery of the activation letter (login information) is possible. 4. In case the activation of the IdM-username is not possible then the data of the user profile is not available yet and the ZUV, Abteilung P must be contacted as it is responsible for data entry.

Granting basis for services

Granting basis is an employment contract with the FAU. It is listed in the IdM-profile of the user.

Service permission

NA

Duration

according to employment contract

Legal basis

Member of the FAU: Art. 17 Abs. 1 Bayrisches Hochschulgesetz (BayHSchG) ivm. Art. 33 Abs. 2 Bayerisches Hochschulpersonalgesetz (BayHSchPG)

User type: Visiting Lecturers [auto] Comments Individuals who teach on a limited basis without employment contract regarding with the FAU and who are administered by the ZUV, Abteilung P. selection of user type Information regarding issue of IdM or guest identification

1. The issue of an IdM-username for this type of user is put in effect implicitly, i.e. without application. 2. The activation of the IdM-username is completed. 3. Postal delivery of the activation letter (login information) is possible. 4. In case the activation of the IdM-username is not possible then the

4. data of the user profile is not available yet and the ZUV, Abteilung P must be contacted as it is responsible for data entry. Granting basis for services

Granting basis is a teaching appointment of the ZUV, Abteilung P, Ref P 3. It is listed as affiliation in the IdM-profile of the user.

Service permission

NA

Duration

End of current semester (usually March 31st or September 30th)

Legal basis

Member of the FAU: Art. 17 Bayerisches Hochschulgesetz (BayHSchG) ivm. Art. 2 Abs. 2 Nr. 3 ivm. Art. 31 Bayerisches Hochschulpersonalgesetz (BayHSchPG)

User type: Assistant professors [auto] Comments Individuals with completed habilitation and teaching appointment at the regarding FAU who are administered by the ZUV, Abteilung P selection of user type Information regarding issue of IdM or guest identification

1. The issue of an IdM-username for this type of user is put in effect implicitly, i.e. without application. 2. The activation of the IdM-username is completed. 3. Postal delivery of the activation letter (login information) is possible. 4. In case the activation of the IdM-username is not possible then the data of the user profile is not available yet and the ZUV, Abteilung P must be contacted as it is responsible for data entry.

Granting basis for services

Granting basis is a certificate of appointment of the dean of a faculty of the FAU. The appointment is listed as affiliation in the IdM-profile of the user.

Service permission

NA

Duration

according to the period of the teaching appointment

Legal basis

Member of the FAU: Art. 28 Bayerisches Hochschulpersonalgesetz (BayHSchPG)

User type: Honorary Professors [auto] Comments Individuals with title of professor and teaching engagement at the FAU regarding without professorship or holding a chair who are administered by the selection of user ZUV, Abteilung P. type Information regarding issue of IdM or guest identification

1. The issue of an IdM-username for this type of user is put in effect implicitly, i.e. without application. 2. The activation of the IdM-username is completed. 3. Postal delivery of the activation letter (login information) is possible. 4. In case the activation of the IdM-username is not possible then the data of the user profile is not available yet and the ZUV, Abteilung P must be contacted as it is responsible for data entry.

Granting basis for services

Granting basis is a certificate of appointment of the president of the FAU . The appointment is listed as affiliation in the IdM-profile of the user.

Service permission

NA

Duration

according to the period of the teaching appointment

Legal basis

Member of the FAU: Art. 25 + 26 Bayerisches Hochschulpersonalgesetz (BayHSchPG)

User type: Doctorate Candidates [auto] Comments Individuals who are employed externally as a main occupation and would regarding like to earn a doctorate's degree at the FAU and who are administered by selection of user the ZUV, Abteilung P. type Information regarding issue of IdM or guest identification

1. The issue of an IdM-username for this type of user is put in effect implicitly, i.e. without application. 2. The activation of the IdM-username is completed. 3. Postal delivery of the activation letter (login information) is possible. 4. In case the activation of the IdM-username is not possible then the data of the user profile is not available yet. In this case the Graduate Centre of the FAU must be contacted as it is responsible for data entry.

Granting basis for services

Granting basis is the registration in the docDaten-Portal of the Graduate Centre of the FAU which is also listed as affiliation in the IdM-profile of the user.

Service permission

NA

Duration

according to the dissertation project

Legal basis

Member of the FAU: FAU-Grundordnung §17b

User type: Scholarship Holder Comments Individuals who immediately post graduate or following their doctorate's degree are emp regarding FAU as scientists on a limited basis through a scholarhip program that is listed as foster selection of scholarship program according to the university management (UL). user type Information regarding issue of IdM or guest identification

1. The issue of an IdM-username for this type of user is put in effect explicitly, i.e. by application. 2. The application must be signed by an IdM-point of contact of the faculty administra charge. 3. The IdM-point of contact or employee of the RRZE-service counter is responsible verification of the identification of the user. 4. The scholarship contract must be submitted along with the application (via postal m personally) at the service counter of the RRZE. 5. Then the activation of the IdM-username will be completed. 6. Postal delivery of the activation letter (login information) is possible. 7. In case the activation of the IdM-username is not put in effect, a service counter o RRZE should be contacted.

Granting basis for services Service permission

Granting basis is the scholarship contract of the scholarship recipient with the supervisin -organizational unit which must belong to one of the scholarships fostered by the FAU. T only maintained at the RRZE. We should put them online and insert the link here: R:\RRZE\Kunden-Einzelfallregelung\Stipendiaten-Liste.txt

The occasion may arise that services that are offered by publishers, software supp as part of a framework contact of universities or entities, cannot be used (based o conditions for using these services). The issue of an IdM-username and further approved IT-services are put in effect f duration of the scholarship contract.

Duration

according to scholarship

Legal basis

§17c der Grundordnung der FAU in connection with the ruling of the extended Universit management: see reference R:\Troika\VIP-Gremien\UL\Beschlüsse\20150422-Beschluss§17cGrundordnung-Mitglied

User type: Postdoctoral Fellow Comments Scientists with a doctorate's degree who would like to seek habilitation at the FAU regarding selection of user type Information regarding issue of IdM or guest identification

Granting basis for services Service permission

1. The issue of an IdM-username for this type of user is put in effect explicitly, i.e. by application. 2. The application must be signed by an IdM-point of contact of the faculty administra charge. 3. The IdM-point of contact or employee of the RRZE-service counter is responsible verification of the identification of the user. 4. Then the activation of the IdM-username will be completed. 5. Postal delivery of the activation letter (login information) is possible. 6. In case the activation of the IdM-username is not put in effect, a service counter o RRZE should be contacted.

Granting basis is the confirmation of the dean or a mentor (professor) if applicable of a f the FAU

The occasion may arise that services that are offered by publishers, software supp as part of a framework contact of universities or entities, cannot be used (based o conditions for using these services). The issue of an IdM-username and further approved IT-services are put in effect f duration of the confirmed habilitation project.

Duration

according to the habilitation project

Legal basis

Member of the FAU: BayHschG: Art 65, Abs (9): not necessarily member of the FAU §1 Grundordnung der FAU in connection with the ruling of the extended University manage see reference R:\Troika\VIP-Gremien\UL\Beschlüsse\20150422-Beschluss§17cGrundordnung-Mitglied

User type: Delegated Teachers [auto] Comments Individuals who are on secondment to the FAU by the Ministry of regarding Education (KM) for special teaching assignments and who are selection of user administered by the ZUV, Abteilung P type

Information regarding issue of IdM or guest identification

1. The issue of an IdM-username for this type of user is put in effect implicitly, i.e. without application. 2. The activation of the IdM-username is completed. 3. Postal delivery of the activation letter (login information) is possible. 4. In case the activation of the IdM-username is not possible then the data of the user profile is not available yet. In this case the ZUV, Abteilung P must be contacted as it is responsible for data entry.

Granting basis for services

Granting basis is the secondment by the Bayerisches Staatsministerium für Bildung und Kultus, Wissenschaft und Kunst. The secondment is listed as affiliation in the IdM-profile of the user.

Service permission

NA

Duration

according to the duration of secondment

Legal basis

Member of the FAU: Art. 17 Abs. 2 Satz 1 Nr. 2 Bayerisches Hochschulgesetz (BayHSchG) ivm. Art. 47 Abs. 1 Bayerisches Beamtengesetz (BayBG)

User type: Researcher (UK) [auto] Comments Individuals who are employed as scientists at the University Hospital of regarding Erlangen selection of user type Information regarding issue of IdM or guest identification

The scientist must consent to the transfer of user profile data from the UKEr to the FAU. The user submits the consent by filling in the appropriate form provided by the personnel administration of the UKEr. The issue of an IdM-username for this type of user is then put in effect implicitly, i.e. without application. The activation of the IdM-username is completed. Postal delivery of the activation letter (login information) is possible. In case the profile data of the user is not available yet in the IdM there could be several reasons for it: The consent of the scientist for data transfer is missing. Consent must be provided to the personnel administration of the UKEr. The applicant is not yet listed as scientist in the personnel administration of the UKEr. This must be clarified with the personnel administration of the UKEr. The latest data transfer of the UKEr to the FAU took place before the date when the scientist provided consent for data transfer. Within the next two weeks there should be a data transfer of the UKEr to the FAU and activation should be possible.

Granting basis for services

Granting basis is the release of the user profile of an individual listed as scientist in the personnel administration system of the University Hospital of Erlangen to the FAU. The associated affiliation is listed in the IdM-profile of the user.

Service permission

The occasion may arise that services that are offered by publishers, software suppliers or as part of a framework contact of universities or entities, cannot be used (based on the conditions for using these services). The issue of an IdM-username and further approved IT-services are put in effect for the duration of the employment contract with the UKEr.

Duration

According to employment contract with the UKEr

Legal basis

Art. 14 Abs. 2 Nr. 4 Bayerisches Universitätsklinikagesetz (BayUniKlinG) in Verbindung mit Art. 17 Bayerisches Hochschulgesetz (BayHSchG) Members of the FAU: Art. 14 Abs. 2 Nr. 4 Bayerisches Universitätsklinikagesetz (BayUniKlinG) in connection with Art. 17 Bayerisches Hochschulgesetz (BayHSchG)

User group: Student User type: Students [auto] Comments Individuals who are under administration of the FAU's Student Records regarding Office student registry and who enrolled for a degree program at the FAU selection of user type Information regarding issue of IdM or guest identification

1. The issue of an IdM-username for this type of user is put in effect implicitly, i.e. without application. 2. The activation of the IdM-username is completed. 3. In case the activation of the IdM-username is not possible then the data of the user profile is not available yet and the FAU's Student Records Office must be contacted as it is responsible for data entry.

Granting basis for services

Granting basis is : either enrollment at the FAU for a degree program or renewal of matriculation at the FAU to continue a degree program The associated affiliation is listed in the IdMprofile of the user.

Service permission

NA

Duration

End of current term (eg. 31.03. / 30.09.)

Legal basis

member of FAU: - Art 17 BayHschG: students are members

User type: Early Students Comments Pupils, who applied for early studies at the FAU and were admitted to attend regarding the FAU ahead of time. selection of user type Information regarding issue of IdM or guest identification

Granting basis for services Service permission

1. The issue of an IdM-username for this type of user is put in effect explicitly, i.e. by application. 2. The employee of the RRZE-service counter is responsible for verification of the identification of the user. 3. The invitation to participate must be submitted along with the application (via postal mail or personally). 4. Then the activation of the IdM-username will be completed. 5. In case the activation of the IdM-username is not put in effect, a service counter of the RRZE should be contacted. Granting basis is an invitation to participate with a list of courses issued by the FAU's Student Records Office. The occasion may arise that services that are offered by publishers, software suppliers or as part of a framework contact of universities or entities, cannot be used (based on the conditions for using these services). The issue of an IdM-username and further approved IT-services are put

in effect for the duration specified in the invitation to participate. Duration

Duration as specified in the invitation to participate or until the end of the current semester

Legal basis

not member of the FAU: - Art. 42 Abs.3 BayHschG: exams are allowed - § 2 Abs. 1 enrollment statutes of the FAU, see reference http://www.zuv.fau.de/universitaet/organisation/recht/satzungen.shtml --(1)Ienrollment required --(2)individual courses --(4)a student with an early start date is considered a guest student - § 14 Abs 3 enrollment statutes of the FAU: Non-member of the FAU

User type: Guest Students Comments Individuals, who were admitted by the FAU's Student Records Office to regarding participate in individual courses. (incl. Mature students ). selection of user type Information regarding issue of IdM or guest identification

Granting basis for services Service permission

1. The issue of an IdM-username for this type of user is put in effect explicitly, i.e. by application. 2. The employee of the RRZE-service counter is responsible for verification of the identification of the user. 3. The invitation to participate must be submitted along with the application (via postal mail or personally). 4. Then the activation of the IdM-username will be completed. 5. In case the activation of the IdM-usernameis not put in effect, a service counter of the RRZE should be contacted. Granting basis is an invitation to participate with a list of courses issued by the FAU's Student Records Office. The occasion may arise that services that are offered by publishers, software suppliers or as part of a framework contact of universities or entities, cannot be used (based on the conditions for using these services). The issue of an IdM-username and further approved IT-services are put in effect for the duration specified in the invitation to participate.

Duration

duration as specified in the invitation to participate or until the end of the current semester (31.03. / 30.09.)

Legal basis

not member of the FAU: - Art. 50 BayHschG: no exams - § 42 Abs. 3 BayHschG - § 2 Abs. 1 enrollment statutes of the FAU, see reference http://www.zuv.fau.de/universitaet/organisation/recht/satzungen.shtml --(1)Ienrollment required --(2)individual courses - § 14 Abs 3 enrollment statutes of the FAU: Non-member of the FAU

User type: Cooperation Students Comments Students of other universities who need access to FAU resources, regarding because their reviewer teaches at the FAU. selection of user type Information regarding issue of IdM or guest

1. The issue of an IdM-username for this type of user is put in effect explicitly, i.e. by application. 2.

identification

Granting basis for services Service permission

2. The application must be signed by an IdM-point of contact of the cooperating institute. 3. The IdM-point of contact or employee of the RRZE-service counter is responsible for verification of the identification of the user. 4. Then the activation of the IdM-username will be completed. 5. Postal delivery of the activation letter (login information) is possible. 6. In case the activation of the IdM-username is not put in effect, a service counter of the RRZE should be contacted. Granting basis is the confirmation of the collaborative studies by the participating FAU-organizational unit where the second reviewer is teaching. The occasion may arise that services that are offered by publishers, software suppliers or as part of a framework contact of universities or entities, cannot be used (based on the conditions for using these services). The issue of an IdM-username and further approved IT-services are put in effect for the duration specified in the confirmation.

Duration

duration as specified in the invitation to participate or until the end of the current semester

Legal basis

Didactic cooperation with organizational unit of the FAU

User group: Others User type: Guest Lecturer Comments Teachers whose teaching (usually in single or block courses) is not paid regarding and who have not received a teaching assignment of the FAU (e.g. selection of user teachers of the RRZE-training center or the University Library). type Information regarding issue of IdM or guest identification

Granting basis for services

Service permission

1. The issue of an IdM-username for this type of user is put in effect explicitly, i.e. by application. 2. The application must be signed by an IdM-point of contact of the FAU-organizational unit that benefits from this activity. 3. The IdM-point of contact or employee of the RRZE-service counter is responsible for verification of the identification of the user. 4. Justification for an IdM-username must be submitted along with the application (via postal mail or personally) at a service counter of the RRZE. 5. Then the activation of the IdM-username will be completed. 6. Postal delivery of the activation letter (login information) is possible. 7. In case the activation of the IdM-username is not put in effect, a service counter of the RRZE should be contacted. Granting basis is: either a work contract with an organizational unit of the FAU or an honorary contract with an organizational unit of the FAU or an informal invitation issued by the inviting Professor who holds the chair (email or signed letter) or study committee which includes the invitation validity time. The occasion may arise that services that are offered by publishers, software suppliers or as part of a framework contact of universities or entities, cannot be used (based on the conditions for using these services). The issue of an IdM-username and further approved IT-services are put in effect for the duration of the current employment contract.

Duration

based on the duration of the current employment contract or invitation

Legal basis

invitation to give a guest lecture by a faculty chair or a professor of the FAU.

User type: Guest Researchers Comments Individuals from another scientific entity who come to the FAU to work in regarding education and research for a limited period of time. selection of user type Information regarding issue of IdM or guest identification

1. The issue of an IdM-username for this type of user is put in effect explicitly, i.e. by application. 2. The application must be signed by an IdM-point of contact of the FAU-organizational unit that hosts this user. 3. The IdM-point of contact or employee of the RRZE-service counter is

3. 4.

5. 6. 7.

Granting basis for services Service permission

responsible for verification of the identification of the user. Justification for an IdM-username must be submitted along with the application (via postal mail or personally) at a service counter of the RRZE. Then the activation of the IdM-username will be completed. Postal delivery of the activation letter (login information) is possible. In case the activation of the IdM-username is not put in effect, a service counter of the RRZE should be contacted.

Granting basis is a written confirmation of the management of the hosting FAU-organizational unit that describes the duration of the guest status and the hosting FAU-organizational unit. The occasion may arise that services that are offered by publishers, software suppliers or as part of a framework contact of universities or entities, cannot be used (based on the conditions for using these services). The issue of an IdM-username and further approved IT-services are put in effect for the duration of the current employment contract.

Duration

equivalent to the confirmed stay of the guest, no more than 2 years

Legal basis

Contract in favour of/with the FAU that explicitly names the FAU as host/partner in research and that is known at the FAU before arrival of the guest researcher

User type: Trainees Comments Individuals with trainee contracts without compensation from an FAU regarding -organizational unit (e.g. trainees of a graduate school of library science, selection of trainees of the Federal Labour Office for reintegration into employment, user type Erasmus Placement students) or pupils for work experience, provided by the school and signed by a legal guardian and anFAU Organizational Unit. Information regarding issue of IdM or guest identification

Granting basis for services Service permission

1. The issue of an IdM-username for this type of user is put in effect explicitly, i.e. by application. 2. The application must be signed by an IdM-point of contact of the FAU -organizational unit that was identified as place of practice. 3. The IdM-point of contact or employee of the RRZE-service counter is responsible for verification of the identification of the user. 4. Proof of trainee contract must be submitted along with the application (via postal mail or personally) at a service counter of the RRZE. 5. Then the activation of the IdM-username will be completed. 6. Postal delivery of the activation letter (login information) is possible. 7. In case the activation of the IdM-username is not put in effect, a service counter of the RRZE should be contacted. Granting basis is a trainee contract (please refer to Praktikumsvertrag) between a trainee and the FAU for a trainee program indicating beginning and end of the trainee program and listing the FAU as place of practice. The occasion may arise that services that are offered by publishers, software suppliers or as part of a framework contact of universities or entities, cannot be used (based on the conditions for using these services). The issue of an IdM-username and further approved IT-services are put in effect for the duration of the current contract.

Duration

according to the trainee contract

Legal basis

trainee contract with a FAU organizational Unit. The hosts of "Erasmus Placement Students" should please contact ZUV Abt. P Referat P3 and also ZUV Referat L2ZUV Referat L2 ERASMUS Hochschulkoordination

User type: Service Partner Comments Individuals who perform work as employees of a contractor for an FAU regarding -organizational unit. selection of user type Information regarding issue of IdM or guest identification

1. The issue of an IdM-username for this type of user is put in effect explicitly, i.e. by application. 2. The application must be signed by an IdM-point of contact of the contractingFAU-Organizational unit. 3. The IdM-point of contact or employee of the RRZE-service counter is responsible for verification of the identification of the user. 4. Justification for an IdM-username must be submitted along with the application (via postal mail or personally) at a service counter of the RRZE. The justification is further valid for additional users of the contracted company. 5. Then the activation of the IdM-username will be completed. 6. Postal delivery of the activation letter (login information) is possible. 7. In case the activation of the IdM-username is not put in effect, a service counter of the RRZE should be contacted.

Granting basis for services

Granting basis is either a maintenance contract or a service contract or a procurement contract of an FAU-organizationsal unit with a service-partner.

Service permission

The RRZE provides the requested IT-services required for the execution of the service-contract after approval per IT-Service for the time it is necessary to complete the service contract, as long as this does not exceed the maximum duration.

Duration

duration of the service contract; no more than twelve (12) months

Legal basis

Maintenance-, service- or procurement contract of an FAU -Organizational unit with a service-partner

User type: Customer Employees Comments Employees and students of an external institution who entered into an IT-service contra regarding selection of user type Information regarding issue of IdM or guest identification

If an IdM-username is necessary for the provisioning of the requested IT-services the fo

1. The issue of an IdM-username for this type of user is put in effect explicitly, i.e. by 2. The application must be signed by an IdM-point of contact of the contracted partne 3. The IdM-point of contact of the contracted partner or employee of the RRZE-servic identification of the user. 4. Justification for an IdM-username must be submitted along with the application (vi

4.

RRZE. The justification is further valid for additional users of the contracted compa 5. Then the activation of the IdM-username will be completed. 6. Postal delivery of the activation letter (login information) is possible. 7. In case the activation of the IdM-username is not put in effect, a service counter o Granting basis for services

Granting basis is a service contract with possible contractual partners: a Bavarian state or state-certified university, see references: Bavarian universities Bavarian university hospitals Bavarian universities for applied sciences Bavarian art colleges an An-Institut of the FAU pursuant to Art. 103 Abs. 2 BayHSchG. an institution that is attached to the FAU with an indefinite contract of cooperation

Service permission

The RRZEprovides the IT-services specified in the service contract either without application for IdM-username per user if all IT-services demanded b authorization of the external institution or after granting the application for IdM-username per user, if at least one of the IT authentication and authorization with the IdP of the FAU or after granting the application for IdM-username per user, if at least one of the IT authentification with a service attached to the FAU-IdM. for at most the minimum of duration of the service contract and duration of the affi

Duration

minimum of affiliation of the person to the associated external institution and duration of

Legal basis

Service contract with possible contractual partners: a Bavarian state or state-certified university, see references: https://www.km.bayern.de/ministerium/hochschule-und-forschung/hochschul https://www.km.bayern.de/ministerium/hochschule-und-forschung/hochschul https://www.km.bayern.de/ministerium/hochschule-und-forschung/hochschul an AN-Institute of the FAU an institution that is attached to the FAU with an indefinite contract of cooperation

User type: Delegated persons Comments Individuals of an external institution or company who are working at the FAU regarding or are private employees of a chair at the FAU which are localy working at the selection of FAU. user type Information regarding issue of IdM or guest identification

1. The issue of an IdM-username for this type of user is put in effect explicitly, i.e. by application. 2. The application must be signed by an IdM-point of contact of the employing or cooperating FAU-organizational unit . 3. The IdM-point of contact or employee of the RRZE-service counter is responsible for verification of the identification of the user. 4. Justification for an IdM-username must be submitted along with the application (via postal mail or personally) at a service counter of the RRZE. If the required documents are not available to the applicant then the applicant must provide a reference to adequate documents in the field 'explanation' of the application, so that the RRZE can verify them. 5. Then the activation of the IdM-username will be completed. 6. Postal delivery of the activation letter (login information) is possible. 7. In case the activation of the IdM-username is not put in effect, a service counter of the RRZE should be contacted.

Granting basis for services

Granting basis is: either an institutional unlimited contract of cooperation of the external institution where the individual is employed with the FAU, where secondments of individuals are regulated as part of contract compliance or a project-related, limited contract of cooperation of the external institution/company where the individual is employed with an organizational unit of the FAU, where secondments of individuals are regulated as part of contract compliance or implicit justification of the facility justified by higher law (for example, auditing, Court of Auditors) or an employee contract of the individual with the head of the organizational unit of the FAU, where employment at the FAU is regulated.

Service permission

The RRZE provides requested IT-services for individuals after approval of each IT-service once the IdM-point of contact of the institutional cooperation partner has justified the need for an IdM-username in the application or if the IdM-point of contact of the FAU-organizational unit has justified the need for an IdM-username for an employee of an external institution/company in the application due to a project-related cooperation or the IdM-point of contact of the FAU-organizational unit justified the need for an IdM-username in the application and whose head of the organizational unit closed the employment contact under private law The issue of an IdM-username and further approved IT-services are put in effect for the duration of secondment as demonstrated in the justification.

Duration

duration of secondment, no more than 2 years

Legal basis

institutional unlimited contract of cooperation of the external institution where the individual is employed with the FAU project-related, limited contract of cooperation of the external institution/company where the individual is employed with an organizational unit of the FAU, where secondments of indivduals are regulated as part of contract compliance. justification of the facility justified by higher law (for example, auditing, Court of Auditors) employee contract with an individual with a chief employee/civil service employee of an organizational unit of the FAU, where employment at the FAU is regulated.

User type: Authorized persons Comments Individuals of an external institution or company who in the interest of the FAU regarding perform activities that serve the agreement which are not localy working at the selection of FAU. user type Information regarding issue of IdM or guest identification

1. The issue of an IdM-username for this type of user is put in effect explicitly, i.e. by application. 2. The application must be signed by an IdM-point of contact of the FAU -organizational unit that benefits from this cooperation. 3. The IdM-point of contact or employee of the RRZE-service counter is responsible for verification of the identification of the user. 4. Justification for an IdM-username must be submitted along with the application (via postal mail or personally) at a service counter of the

4. RRZE. If the required documents are not available to the applicant then the applicant must provide a reference to adequate documents in the field 'explanation' of the application, so that the RRZE can verify them. 5. Then the activation of the IdM-username will be completed. 6. Postal delivery of the activation letter (login information) is possible. 7. In case the activation of the IdM-username is not put in effect, a service counter of the RRZE should be contacted. Granting basis for services

Granting basis is: either an institutional unlimited contract of cooperation of the external institution where the individual is employed with the FAU or a project-related, limited contract of cooperation of the external institution/company where the individual is employed with an organizational unit of the FAU or that the external institution has the status of an An-Institut der FAU, where the individual is employed.

Service permission

The RRZE provides requested IT-services for individuals after approval of each IT-service RRZE once the IdM-point of contact of the institutional cooperation partner has justified the need for an IdM-username or if the IdM-point of contact of the FAU-organizational unit has justified the need for an IdM-username for an employee of an external institution/company in the application due to a project-related cooperation The issue of an IdM-username and further approved IT-services is put in effect for the demonstrated duration of assignment.

Duration

duration of assignment or one year; at most 2 years

Legal basis

NA

User type: Guests Comments Participants in a course, exam or events at the FAU. regarding selection of user type Information regarding issue of IdM or guest identification

Guest identification for participation in courses is given out during course or exam registration. Data for authentication is sent via postal mail to the course participants or is distributed in class. The individual from the user group of employees responsible for the performance of the event at the FAU provides a consolidated request for guest identification for guest-WLAN and indicates the time span of the event.

Granting basis for services

Granting basis is either the registration of a participant for a course at the FAU or the registration of a participant for an exam at the FAU or the application for guest identification for guest-WLAN by an FAU -organizational unit for an event it is hosting

Service permission

Guest identification for courses or exams is only allowed to be used for services that are required during the course and are therefore approved; guest identification for the use of guest-WLAN during an event at the FAU is limited to this service.

Duration

duration of the event or the stay or one (1) month

Legal basis

NA

User type: Others Comments regarding selection of user type

Individuals who need access to specific IT-services but do not fit into any other user type.

Information regarding issue of IdM or guest identification

Granting basis for services Service permission

1. The issue of an IdM-username for this type of user is put in effect explicitly, i.e. by application. 2. The application must be signed by an IdM-point of contact of the FAU-organizational unit that is interested in the provisioning of IT-services for the applicant by the RRZE. 3. The IdM-point of contact or employee of the RRZE-service counter is responsible for verification of the identification of the user. 4. The justification for the requested services must include a statement that clarifies to the RRZE that there is an entitlement for IT-service support and an acceptable need 5. Only if the justification is accepted the activation of the IdM -username will be completed. 6. Postal delivery of the activation letter (login information) is possible. 7. In case the activation of the IdM-username is not put in effect, a service counter of the RRZE should be contacted. 8. If the request is not granted, an IdM-username will not be provided. For this type of user there is no condition. Granting basis for the application is evaluated by the RRZE on an individual basis. The RRZE provides the requested IT-services, if in principle an entitlement for the support is apparent and the service requirement is approved by the RRZE. The occasion may arise that services that are offered by publishers, software suppliers or as part of a framework contact of universities or entities, cannot be used (based on the conditions for using these services). The issue of an IdM-username and further approved IT-services are put in effect for the duration of stay as demonstrated in the justification.

Duration

equivalent to the confirmed stay or six (6) months

Legal basis

must be initiated by an IdM-point of contact

FAU Busan User group: Employees User type: Employees (FAU Busan) Comments regarding Employees of the FAU Busan GmbH at Campus Busan. selection of user type Information regarding issue of IdM or guest identification

No application required. The data processing is done automatically. The customer can pick up his/her activation letter personally (or by a representative) at the contact person of the RRZE in Busan. If the data is not yet available, please ask at the relevant personnel service department of FAU Busan when the data will be registered.

Granting basis for services

NA

Service permission

NA

Duration

according to employment contract with FAU Busan GmbH

Legal basis

§ 10b der Grundordnung der FAU or contract of cooperation

User type: Flying Faculty (FAU Busan) Comments Flying faculty, how it is managed by the personnel service department of regarding FAU Busan. selection of user type Information regarding issue of IdM or guest identification

No application required. The data processing is done automatically. The customer can pick up his/her activation letter personally (or by a representative) at the RRZE contact person or the personnel service department of FAU Busan against production of a photo ID (passport, ID card). If the data is not yet available, please ask at the relevant personnel service department of FAU Busan when the data will be registered.

Granting basis for services

NA

Service permission

NA

Duration

End of current semester (usually March 31st or September 30th)

Legal basis

Art. 17 Bayerisches Hochschulgesetz (BayHSchG) ivm. Art. 2 Abs. 2 Nr. 3 ivm. Art. 31 Bayerisches Hochschulpersonalgesetz (BayHSchPG)

User group: Others User type: Planning board (FAU Busan) Comments Planning board members of the project Campus Busan regarding selection of user type Information regarding issue of IdM or guest identification

No application required. The data processing is done automatically. The customer can pick up his/her activation letter personally (or by representative) at the contact person of the RRZE or the personnel service department of FAU Busan on production of a photo ID (passport, ID card). If the data is not yet available, please ask at the relevant personnel service department of FAU Busan when the data will be registered.

Granting basis for services

NA

Service permission

NA

Duration

four (4) years

Legal basis

Art. 17 Abs. 1 Bayerisches Hochschulgesetz (BayHSchG)

User type: Others (FAU Busan) Comments regarding Persons who do not fit into any other group, but after thorough selection of user type individual vetting need access to specific services. Information regarding issue of IdM or guest identification

The provisioning of services for this group is highly restricted and is in most cases only put in effect upon request and after consultation. The special requirements must be justified in detail. If necessary, it requires a separate letter to support the demand. The customer can pick up his/her activation letter personally (or by representative) at one of the service counters on production of a photo ID (passport, ID card).

Granting basis for services

NA

Service permission

NA

Duration

six (6) months

Legal basis

accounted for by the arranging person