The European Asylum Support Office (hereinafter referred to as "EASO"), established by Regulation ... Mapping out and streamlining EASO processes pert...

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Call for an expression of interest in the recruitment of a Seconded National Expert (SNE) in the European Asylum Support Office (EASO) REF.: EASO/2013/SNE/006



Title of function

Asylum Processes Officer


1 year

1. WE ARE The European Asylum Support Office (hereinafter referred to as "EASO"), established by Regulation 439/20101, strengthens European Union (EU) Member States practical cooperation on asylum, enhances the implementation of the Common European Asylum System (CEAS) and supports Member States whose asylum and reception systems are under particular pressure. Specifically, EASO focuses on three main tasks: 1. supporting practical cooperation among Member States on asylum – mainly through training, quality activities, country of origin information (COI), statistics and analysis, specialized expert networks, practical cooperation workshops, thematic support on unaccompanied minors, trafficking in human beings and gender; 2. supporting Member States under particular pressure through emergency support, including the deployment of asylum support team to assist EU Member States in managing asylum applications and in putting in place appropriate reception facilities; 3. contributing to the implementation of the CEAS by collecting and exchanging information on best practices, drawing up an annual report on the asylum situation in the EU covering the whole asylum procedure in EU Member States and adopting technical documents on the implementation of the new EU asylum acquis. The organisation chart of EASO can be consulted in the EASO Work Programme on EASO website ( headquarters of EASO are located in Valletta Harbour (Malta).


Regulation (EU) No 439/2010 of the European Parliament and of the Council of 19 May 2010 (OJ L 132, 25.5.2010, p.11).

2. WE PROPOSE The Asylum Processes Officer will be working in the Centre for Operational Support (COS). He / she will be mainly responsible for the following tasks: 

Research for and draft EASO Support Framework on Asylum Processes;

Mapping out and streamlining EASO processes pertaining to support of member states Asylum Processes;

Delivering on Asylum Processes specific strategic input and advice to the Head of Centre for Operational Support;

Delivering background information to Head of Centre for Operational Support and drafting background memos and strategic papers on Asylum Processes;

Developing methodologies and tools for EASO support for the implementation of Common European Asylum System (CEAS) in the field of Asylum Processes;

Coordinating the activities carried out by EASO related to Asylum Processes;

Initiating new projects and activities within EASO with regard to Asylum Processes;

Supporting the Head of Centre in setting up, strengthening and maintaining an effective network of contacts with relevant competent authorities, EU bodies, Member State Initiatives, international organisations and/or other external entities, in the field of Asylum Processes;

Identifying and analysing EASO relevant information from external partners and proposing, where necessary, actions to be taken;

Where needed participating in external meetings and conferences and activities in the field of Asylum Processes.

3. WE LOOK FOR A) Eligibility criteria Candidates will be considered eligible for selection on the basis of the following formal criteria to be fulfilled by the deadline for applications: 1. Be nationals of a Member State of the European Union; 2. Be employed by a public administration of a Member State of the European Union for at least 12 months before applying for secondment; 3. Have at least 3 years of relevant professional experience; 4. Have a thorough knowledge of one of the official EU languages and an excellent command of spoken and especially written English.


B) Selection criteria Essential 1. Proven professional experience in the areas mentioned in the job description under Section 2; 2. Excellent written and oral command of English; 3. Experience in drafting Asylum Processes Strategy or Action Plan; 4. Excellent knowledge of Asylum Processes management and procedures; 5. Experience in cooperation with Member States’ authorities, EU bodies, international organisations and civil society organisations which are active in the field of Asylum Processes; 6. Experience in drafting strategic papers, policy papers and background memos; 7. Experience in drafting programmes and projects; 8. Proven solid experience on asylum policy and Asylum Processes, legislation and/or practices within a national administration and in cooperation between Member States; 9. Ability to use electronic office equipment and applications (word processing, spread sheets, presentations, electronic communication, internet etc.); 10. Excellent planning and organisational skills and ability to prioritise work and deliver under pressure; 11. Very good analytical capabilities and problem-solving skills; 12. Discretion in handling sensitive and confidential issues; 13. Ability to communicate effectively within a multicultural environment.


1. Post-graduate diploma or training obtained in a field relevant for the above mentioned tasks and duties; 2. Professional experience in a position related to the aforementioned duties, preferably within a EU institution, Agency or Body or International Organisation or equivalent; 3. Previous experience within an international and multicultural environment; 4. Field experience relevant for the above mentioned tasks and duties; 5. Capacity to manage and co-ordinate several processes simultaneously; 6. Knowledge of other official languages of the European Union; 7. Knowledge of the mission and organisation of EASO.


4. GENERAL CONDITIONS The secondment will be governed by the EASO Management Board Decision n° 1 of 25.11.2010 laying down rules on the secondment of national experts (SNE) to the EASO (document EASO/MB/2010/3). This decision is available on the EASO website:



For applications to be valid, candidates shall: 

Use and duly complete the official application form provided on the EASO website

Official applications must be [email protected]

To qualify as eligible, official applications shall be forwarded by the Permanent Representations or National Points of Contacts together with the proof of intent by national administrations to authorize the secondment in case of successful selection.

Applications not submitted by the Permanent Representations or National Points of Contact will be treated as non-eligible.

The subject of the e-mail should include the reference of this vacancy, followed by the candidate's surname.








Incomplete applications will be disqualified and treated as non-eligible. In order to facilitate the selection process, all correspondence to candidates concerning this vacancy will be in English. Under no circumstances should candidates approach the Selection Committee, directly or indirectly, concerning this recruitment. The Appointing Authority reserves the right to disqualify any candidate who disregards this instruction. Closing date: The closing date for submission of the applications is Tuesday, 8th October 2013 Wednesday, 23rd October Wednesday, 13th November at 13:00h (Brussels time). EASO will disregard any application received after that date. Applicants are strongly advised not to wait until the last day to submit their applications, since heavy internet traffic or a fault with the internet connection could lead to difficulties in submission. The EASO cannot be held responsible for any delay due to such difficulties.



EASO applies an equal opportunities policy and accepts applications without distinction on the grounds of sex, race, colour, ethnic or social origin, genetic features, language, religion, political or any other opinion, membership of a national minority, property, birth, disability, age or sexual orientation.




The purpose of processing of the data submitted by the candidate is to manage application(s) of the candidate in view of a possible pre-selection and recruitment at EASO. EASO does not make public the names of successful candidates on reserve lists. However, it is possible that, for the purposes of recruitment and related planning purposes, members of the EASO management team may have access to reserve lists and, in specific cases, to the application form of a candidate (without supporting documents, which are kept in confidence by the personnel department). Application files are kept for five years from the establishment date of the reserve list after which time they are destroyed. The personal information requested will be processed in line with Regulation (EC) N° 45/2001 of the European Parliament and of the Council of 18 December 2000 on the protection of individuals with regard to the processing of personal data by the EU institutions and bodies and on the free movement of such data.